Sr. HR Coordinator (DOM General Admin Chairmans Offf)

The Johns Hopkins University; Baltimore (MD); Hybrid; USD 47,000 - 83,000; Full time

Job summary

Johns Hopkins University in Baltimore seeks a Sr. HR Coordinator to act as the primary contact for department personnel and payroll issues, partnering with departmental and central HR leaders to interpret policy and align practices with JHU guidelines.

You will develop job descriptions, submit requisitions, support hiring, onboarding, payroll accuracy, leaves, benefits, and employee relations, and coordinate visa and credentialing for international staff.

Qualifications

• Minimum qualifications are a Bachelor's Degree in HR, Business Administration, or a related field.
• At least three years of related HR experience.
• Experience interpreting HR policy and advising senior management.

Responsibilities

• Develop and review job descriptions with supervision and suggest changes.
• Submit requisitions and ensure accurate posting after approval.
• Collaborate with talent acquisition and compensation to facilitate hiring.
• Participate in creating department orientations and potentially deliver training.
• Answer general HR questions and route complex inquiries to central HR.

Skills

HR policy interpretation

Relationship management

Training delivery

Education

Bachelor's Degree in HR or related field

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

Outlook

Access

Adobe Acrobat

SAP

HRIS

Job description

WE are seeking a Sr. HR Coordinator who will serve as the primary point of contact for department/divisional personnel/payroll issues. The Sr. HR Coordinator partners with departmental and central HR leaders to interpret HR policy and procedures and works with senior management to establish departmental/divisional practice within JHU guidelines.

Specific Duties & Responsibilities

• Develop and review job descriptions with supervisor/manager/faculty and suggest changes based on understanding of area and need. Submit position requests through the required divisional review and approval workflow.
• Upon financial approval, submit requisition and ensure accurate posting.
• Collaborates with talent acquisition and compensation staff to facilitate the hiring process.
• Participate in creating/developing department/divisional orientations. May deliver training.
• Facilitate general human resources questions for the department and elevate concerns or more complex inquiries to central support and resolution.
• Provide guidance and make recommendations on appropriate starting salaries and promotional salaries for faculty and staff to ensure equity, in collaboration with the HR compensation team.
• Oversee the general onboarding process for new employees and work to ensure payroll system and new hire data accuracy.
• Assist and advise employees on tax information, sick time, vacation time, holidays, leave of absence, family medical leave, payroll, tuition reimbursement, flexible fringe benefits, deductions, etc.
• Responsible for coordinating initial departmental efforts related to staff that require Family Medical Leave (FMLA) and Short-Term Disability (STD Parental leave and Birth Recovery Leave. Will work with divisional administration, supervisors, and SOM and JHHS HR representatives on submission of paperwork related to this area.
• Support departmental review and approval process related to time off, E210 management, overtime payments, timely terminations and transaction processing and other payroll and leave related logistics.
• Work with departmental HR, administrative and finance leaders to coordinate the annual performance review process. Use guidelines to determine annual increases and communicate changes to staff.
• Support departmental leaders with general employee relations needs, including gathering information to support investigations, performance improvement challenges and all related employee management efforts.
• Coordinate visa process for international faculty, fellows, and staff. Resolve visa and credentialing issues.
• Provide general HR guidance to managers and staff within the department or designated area of responsibility.
• Other related duties as assigned.

Minimum Qualifications

• Bachelor's Degree in Human Resources, Business Administration, or other related field.
• Three years related experience.
• Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Strong knowledge of HR regulations and JHU personnel policies

Technical Qualifications Or Specialized Certifications

• Strong computer skills to include proficiency in: Microsoft Suite (Word, Outlook, Excel, PowerPoint, Access), Adobe professional, SAP, and routine internet usage.
• Knowledge of SAP a plus.

Technical Skills

Expected Skills Proficiency Level

• Customer Service Developing
• Employee Relations InvestigationsDeveloping
• Human Resources Information Systems (HRIS) Intermediate
• Payroll Processing Intermediate
• Record Keeping Intermediate
• Regulatory ComplianceDeveloping

The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs.

Classified Title: Sr. HR Coordinator

Role/Level/Range: ATP/03/PB

Starting Salary Range: $47,355 - $82,820 Annually ($63,500 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F 8:30a - 5p

FLSA Status: Exempt

Location: Hybrid/School of Medicine Campus

Department name: SOM DOM General Admin Chairmans Offf

Personnel area: School of Medicine