Sr. GCA - PreAward (WSE Research Administration)

The Johns Hopkins University

Baltimore (MD)

Hybrid

USD 64,000 - 113,000

Full time

2 days ago

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Job summary

The Johns Hopkins University’s Whiting School of Engineering is seeking a Sr. GCA - PreAward to manage sponsored funds across pre- and post-award functions, including proposal prep, budgeting, invoicing, reporting and closeout.

This role handles complex grants and contracts, ensuring timely, compliant management and collaboration with faculty, ORA, and sponsors; location is Hybrid/Homewood Campus with a starting salary range noted in the posting.

Qualifications

Bachelor's degree required; four years of related sponsorship/financial experience or equivalent.
Completion of the Research Administration Training Program (13–15 months) may substitute for two years of experience per the JHU equivalency formula.

Responsibilities

Oversee and direct complex award management activities including monitoring and auditing and reporting.
Coordinate with faculty and ORA on application submissions to federal agencies, foundations and industry partners.
Ensure compliance with institutional policies and sponsor guidelines during pre-award processes.
Review sponsored proposals for accuracy before submission; ensure adherence to guidelines.
Prepare timely budgets for PI review and approval.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and justifications for accuracy and completeness.
Support subcontract negotiations and related documentation.
Ensure compliance with grant management requirements, conflicts of interest, and protocol details.
Maintain ongoing updates and communicate financial status and reports to PIs and leadership.
Manage post-award duties including award setup, account verification, effort reporting, cost transfers and subcontract closeouts.
Assist with closeouts and other duties as assigned.

Skills

Analytical Skills

Attention to Detail

Grant Closeout Procedures

Grant Proposal Preparation

Grant Regulations

Grants and Contracts Management

Oral and Written Communications

Record Keeping

Regulatory Compliance

Relationship Management

Education

Bachelor's Degree

Job description

Whiting School of Engineering is seeking a Sr. GCA - PreAward to provide dedicated professional level sponsored funds management for more than 80% of time with specific responsibility for pre-award and post-award functions that includes, but may not be limited to, proposal preparation, submission, budget development, account maintenance and oversight, billing/invoicing, reporting, compliance, and closeout.

This position works independently on a variety of grants/contracts that range from moderately to highly complex. These grants, contracts and awards may involve highly detailed budgets, multiple projects, cores and subawards, investigator-initiated projects, consortiums, DOD requirements, higher complexity foundation grants and pharmaceutical company sponsored clinical trials. While this role may assist with aspects of non-sponsored funds, the primary focus of this position is to ensure timely, effective, and efficient management of sponsored funding.

Specific Duties & Responsibilities

Oversee and direct complex award management activities including monitoring and managing accounts, audits, evaluations and reporting.
Partner with and act as final point of contact with faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal agencies, private agencies/foundations and commercial companies.
Understand and ensure compliance with institutional policies for the pre-award process and sponsor guidelines.
Review sponsored project proposals for assigned faculty prior to forwarding to the Grants & Contracts Manager and/or ORA for signature. Ensure accuracy and adherence to relevant guidelines.
Responsible for timely budget preparation for principal investigator review.
Serve as liaison between research units, central offices and funding agencies.
Review budgets and related justification for appropriateness and completeness of content.
Provide groundwork for subcontract negotiations.
Ensure compliance related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
Maintain ongoing updates and communications related to current awards, including regular auditing and reporting to principal investigators on financial status, and departmental leadership as needed.
Manage related post-award processes, including award setup, review, account setup verification, and ensure that staff are set up appropriately.
Ensure that post-award responsibilities are completed, including budget distribution,
account reconciliation, e-form setup, effort reporting, cost transfers, invoice payments and finalization of paperwork related to subcontract setup.
Provide information and assistance to complete closeouts as needed.
Other duties as assigned.

Minimum Qualifications

Bachelor’s Degree.
Four years of related experience in sponsored research and/or financial positions.
Additional education may substitute for required experience and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula.
Successful completion of the Research Administration Training Program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications