Sr Executive Assistant - Quality

Amgen; Puerto Rico; On-site; USD 90,000 - 130,000; Full time

Job summary

Amgen is seeking a Sr. Executive Assistant to Quality to provide strategic administrative support to a Vice President and above.

The role requires excellence in calendar management, travel arrangements, and confidential communications, with strong collaboration across functions to meet business priorities. Key qualifications include 4+ years of admin support, a relevant degree, and bilingual English/Spanish proficiency.

Qualifications

• Associate's degree with 4+ years of admin support experience.
• High school diploma with 6+ years of admin support experience.
• Bachelor's degree in Business Administration or related field preferred.
• Experience as Administrative or Executive Coordinator in regulated environment preferred.
• Fully bilingual English/Spanish with strong written and verbal communication.

Responsibilities

• Provide professional and administrative support to a VP or above.
• Manage complex calendars, travel arrangements, and meetings.
• Prepare, format, and maintain reports, presentations, and communications.
• Screen and direct calls, correspondence, and visitors with discretion.
• Handle confidential information with the highest level of professionalism.

Skills

Bilingual English/Spanish

Calendar management

Travel coordination

Communication skills

Discretion & confidentiality

Education

Associate's degree + 4 years admin support

High school diploma + 6 years admin support

Tools

Microsoft Office Suite (Outlook/Word/Excel/PowerPoint/Teams)

Job description

Career Category

Administrative

Job Description

Join Amgen's Mission of Serving Patients

At Amgen, if you feel like you're part of something bigger, it's because you are. Our shared mission-to serve patients living with serious illnesses-drives all that we do.

Since 1980, we've helped pioneer the world of biotech in our fight against the world's toughest diseases. Amgen is advancing a broad and deep pipeline and portfolio of medicines to treat heart disease, obesity and obesity-related conditions, rare diseases, inflammatory conditions and cancer. As a member of the Amgen team, you'll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you'll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Sr Executive Assistant - Quality

What you will do

Let's do this. Let's change the world! In this vital role you will provide professional and administrative support to a Vice President or above. Work assignments are complex in nature, where considerable tact, judgment, creativity and initiative are required in resolving problems.

• Organize workflow by reviewing, prioritizing, and distributing correspondence to ensure the executive's attention is focused on critical matters.
• Screen and direct incoming calls, correspondence, and visitors, exercising discretion and sound judgment.
• Respond to routine inquiries and provide information independently, allowing the executive to focus on strategic priorities.
• Maintain organized filing systems and ensure the timely establishment, maintenance, and retrieval of records, correspondence, and confidential information.
• Prepare, format, and maintain reports, presentations, charts, graphs, and other business documents.
• Compose, edit, proofread, and distribute correspondence and communications on behalf of the executive.
• Manage complex calendars, schedule appointments, coordinate meetings, and ensure the executive and leadership team is prepared to meet all commitments and deadlines.
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and related logistics.
• Prepare expense reports.
• Gather, compile, analyze, and organize information from multiple sources for inclusion in reports, presentations, and special projects.
• Conduct independent research and prepare information, summaries, and recommendations to support business initiatives and decision-making.
• Interpret and communicate company policies and procedures, escalating issues that require executive review, approval, or intervention.
• Serve as a key liaison between the executive and internal or external stakeholders, facilitating effective communication and follow-up.
• Attend meetings and conferences assigned, prepare agendas, document discussions, take meeting minutes, and track action items.
• Monitor the progress of assignments and initiatives, ensuring timely follow-up and completion of deliverables.
• Distribute workload and provide guidance, training, and feedback to administrative and support staff as appropriate.
• Handle sensitive and confidential information with the highest level of professionalism, discretion, and integrity.
• Support special projects and other administrative or operational activities as assigned to meet business objectives.
• Conduct procurement of office supplies for the Quality Organization.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The Sr. Executive Assistant professional we seek is an individual contributor with these qualifications.

Basic Qualifications

• Associate's degree & 4 years of administrative support experience
• High school diploma & 6 years of administrative support experience

Preferred Qualifications

• Bachelor's degree in Business Administration, Communications, or a related field.
• Proven experience as Administrative or Executive Coordinator in a regulated corporate environment.
• Fully bilingual (English and Spanish) with excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, as well as the ability to quickly learn and effectively utilize other business and technology applications.
• Demonstrated ability to manage multiple priorities, coordinate complex calendars and travel arrangements, and meet competing deadlines with minimal supervision.
• Strong organizational, problem-solving, and interpersonal skills, with the ability to exercise sound judgment and maintain confidentiality.
• Experience preparing reports, presentations, meeting minutes, and executive-level communications.
• Proven ability to collaborate effectively across functions and build productive relationships with intern