Sr Executive Assistant - Quality

Amgen Inc. (IR); Juncos (PR); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Discretionary annual bonus

Stock-based long-term incentives

Award-winning time-off plans

Flexible work models where possible

Job summary

Amgen Inc. is seeking a Sr. Executive Assistant to provide professional support to a Vice President or above.

You will manage calendars, coordinate travel, prepare executive communications, and ensure confidential information is handled with discretion. The role requires bilingual English/Spanish abilities, advanced MS Office skills, and the ability to manage multiple priorities with minimal supervision. You will collaborate across functions and support strategic initiatives in a dynamic

Qualifications

• Associate’s degree & 4 years of administrative support experience or High school diploma & 6 years of administrative support experience.
• Bachelor’s degree in Business Administration, Communications, or a related field.
• Fully bilingual (English and Spanish) with excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, as well as the ability to quickly learn and effectively utilize other business and technology applications.
• Demonstrated ability to manage multiple priorities, coordinate complex calendars and travel arrangements, and meet competing deadlines with minimal supervision.
• Strong organizational, problem-solving, and interpersonal skills, with the ability to exercise sound judgement and maintain confidentiality.
• Experience preparing reports, presentations, meeting minutes, and executive-level communications.
• Proven ability to collaborate effectively across functions and build productive relationships with internal and external stakeholders.

Responsibilities

• Provide professional and administrative support to a Vice President or above.
• Organize workflow by prioritizing and distributing correspondence.
• Screen and direct calls, correspondence, and visitors with discretion.
• Maintain filing systems and confidential records; manage reports and presentations.
• Manage complex calendars and coordinate meetings and deadlines.
• Arrange domestic and international travel and prepare expense reports.
• Prepare information for reports, summaries, and recommendations.
• Attend meetings, take minutes, track action items, and follow up on deliverables.

Skills

Bilingual English/Spanish

MS Office Pro

Calendar & Travel

Executive Support

Stakeholder Management

Reports & Minutes

Education

Bachelor’s degree in Business Administration, Communications, or related field

Associate degree + 4 years admin support experience

High school diploma + 6 years admin support experience

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Career Category Administrative Job Description Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. Amgen is advancing a broad and deep pipeline and portfolio of medicines to treat heart disease, obesity and obesity-related conditions, rare diseases, inflammatory conditions and cancer. As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives. Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Sr Executive Assistant - Quality

What you will do

Let’s do this. Let’s change the world! In this vital role you will provide professional and administrative support to a Vice President or above. Work assignments are complex in nature, where considerable tact, judgment, creativity and initiative are required in resolving problems. Organize workflow by reviewing, prioritizing, and distributing correspondence to ensure the executive's attention is focused on critical matters. Screen and direct incoming calls, correspondence, and visitors, exercising discretion and sound judgement. Respond to routine inquiries and provide information independently, allowing the executive to focus on strategic priorities. Maintain organized filing systems and ensure the timely establishment, maintenance, and retrieval of records, correspondence, and confidential information. Prepare, format, and maintain reports, presentations, charts, graphs, and other business documents. Compose, edit, proofread, and distribute correspondence and communications on behalf of the executive. Manage complex calendars, schedule appointments, coordinate meetings, and ensure the executive and leadership team is prepared to meet all commitments and deadlines. Coordinate domestic and international travel arrangements, including itineraries, accommodations, and related logistics. Prepare expense reports. Gather, compile, analyze, and organize information from multiple sources for inclusion in reports, presentations, and special projects. Conduct independent research and prepare information, summaries, and recommendations to support business initiatives and decision-making. Interpret and communicate company policies and procedures, escalating issues that require executive review, approval, or intervention. Serve as a key liaison between the executive and internal or external stakeholders, facilitating effective communication and follow-up. Attend meetings and conferences assigned, prepare agendas, document discussions, take meeting minutes, and track action items. Monitor the progress of assignments and initiatives, ensuring timely follow-up and completion of deliverables. Distribute workload and provide guidance, training, and feedback to administrative and support staff as appropriate. Handle sensitive and confidential information with the highest level of professionalism, discretion, and integrity. Support special projects and other administrative or operational activities as assigned to meet business objectives. Conduct procurement of office supplies for the Quality Organization.

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The Sr. Executive Assistant professional we seek is an individual contributor with these qualifications.

Basic Qualifications

• Associate’s degree & 4 years of administrative support experience or High school diploma & 6 years of administrative support experience.

Preferred Qualifications

• Bachelor’s degree in Business Administration, Communications, or a related field.
• Proven experience as Administrative or Executive Coordinator in a regulated corporate environment.
• Fully bilingual (English and Spanish) with excellent verbal and written communication skills.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams, as well as the ability to quickly learn and effectively utilize other business and technology applications.
• Demonstrated ability to manage multiple priorities, coordinate complex calendars and travel arrangements, and meet competing deadlines with minimal supervision.
• Strong organizational, problem-solving, and interpersonal skills, with the ability to exercise sound judgement and maintain confidentiality.
• Experience preparing reports, presentations, meeting minutes, and executive-level communications.
• Proven ability to collaborate effectively across functions and build productive relationships with internal and external stakeholders.

What you can expect of us

• In addition to the base salary, Amgen offers a Total Rewards Plan comprising health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities including: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental & vision coverage, and life & disability insurance
• A discretionary annual bonus program, or for field sales representatives, a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time‑off plans and an annual site shutdown
• Flexible work models where possible. Refer to the Work Location Type in the job posting to see if this applies.

Sponsorship

Sponsorship for this role is not guaranteed. As an organization dedicated to improving the quality of life for people around the world, Amgen fosters an inclusive environment of ethical, committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together, we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer. We make all employment decisions without regard to race, colour, religion, sex or any other characteristic protected by applicable law. We provide reasonable accommodations to applicants and employees with disabilities, consistent with legal requirements. Please contact us to request accommodation.

Amgen is committed to unlocking the potential of biology for patients suffering from serious illnesses by discovering, developing, manufacturing and delivering innovative human therapeutics. This approach begins by using tools like advanced human genetics to unravel the complexities of disease and understand the fundamentals of human biology. Amgen focuses on areas of high unmet medical need and leverages its biologics manufacturing expertise to strive for solutions that improve health outcomes and dramatically improve people’s lives. A biotechnology pioneer since 1980, Amgen has grown to be one of the world’s leading independent biotechnology companies, has reached millions of patients around the world and is developing a pipeline of medicines with breakaway potential. For more information, visit www.amgen.com and follow us on www.twitter.com/amgen