Executive Assistant

MedicOne Medical Response; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

MedicOne Medical Response in the United States seeks an Executive Assistant to provide high-level administrative support to the Chief Executive Officer. You will manage priorities, communications, meetings, and confidential information to help run the CEO's day-to-day operations.

You will handle the CEO's calendar and travel, prepare meeting materials, coordinate with internal leaders and external partners, track action items, and assist with leadership events and special projects while

Qualifications

• High school diploma or equivalent.
• College degree preferred.
• 3+ years of executive-level administrative support experience, preferably in healthcare or EMS.
• Strong organizational, communication, time-management, and follow-through skills.
• Proficiency with Microsoft Office and common business software.
• Ability to exercise sound judgment, maintain confidentiality, and work independently.
• Occasional travel and after-hours work may be required.

Responsibilities

• Manage the CEO's calendar, meetings, and travel arrangements.
• Prepare meeting materials, agendas, presentations, and executive correspondence.
• Coordinate communications with internal leaders, external partners, and key contacts.
• Track action items and deadlines to ensure timely follow-through.
• Handle confidential information with discretion.
• Support executive meetings, leadership events, and special projects.
• Maintain organized records and files; support other administrative needs.
• Assist with ad hoc tasks as requested by the CEO.

Skills

Executive support

Calendar management

Communication

Time management

Discretion

Education

High school diploma

College degree preferred

Tools

Microsoft Office

Job description

TITLE:Executive Assistant
ORGANIZATION: Corporate
EXEMPTION STATUS: Non Exempt
SUPERVISED BY: Chief Executive Officer

Position Summary

Provides high-level administrative and organizational support to the Chief Executive Officer. This role serves as a key point of coordination for the CEO, helping manage priorities, communications, meetings, and confidential information while supporting the company’s day-to-day executive operations.

Manage the CEO’s calendar, meetings, appointments, and travel arrangements.

Prepare meeting materials, agendas, presentations, correspondence, and other executive documents.

Coordinate communication and follow-up with internal leaders, external partners, and other key contacts.

Track action items and deadlines to help ensure timely follow-through on executive priorities.

Handle confidential and sensitive company, employee, financial, and business information with discretion.

Assist with executive meetings, leadership events, and special projects as assigned.

Maintain organized records and files and support other administrative needs of the CEO.

Qualifications

High school diploma or equivalent required; college degree preferred.

3+ years of experience providing executive-level administrative support, preferably in healthcare, emergency medical services, or a related industry.

Strong organizational, communication, time-management, and follow-through skills.

Proficiency with Microsoft Office and common business technology.

Ability to exercise sound judgment, maintain confidentiality, and work independently.

Primarily office-based in a fast-paced healthcare environment. Occasional travel and work outside normal business hours may be required based on business needs.

DISCLAIMER

The information provided in this description is designed to indicate the general nature and level of work performed by incumbents within this position. It is not to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and working conditions required of employees assigned to this position. MedicOne Medical Response has the sole discretion to add or modify the duties of the position and to designate other functions at any time. This position description is not an employment agreement or contract.

It is MedicOne Medical Response's policy to provide equal opportunity to all qualified applicants for employment and not to discriminate on any basis prohibited by law, including race, color, sex, age, religion, national origin, disability, marital status, status as a veteran, disabled veteran or veteran of the Vietnam era.