Sr Executive Assistant

ServiceNow; West Palm Beach (FL); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

In-office 3x per week (West Palm Beach

Job summary

ServiceNow is hiring a Senior Executive Assistant to support VP-level leadership in West Palm Beach. You will manage calendars, draft correspondence, coordinate travel, and streamline leadership time. The role requires handling confidential information with discretion and collaborating across departments.

The position emphasizes AI-aware workflows, complex scheduling, and travel logistics, with on-site presence in WPB 3x a week and a flexible, distributed work approach where applicable.

Qualifications

• Experience in leveraging AI into work processes, decision-making, or problem-solving.
• 10+ years' experience supporting VP-level executives.
• Experience managing high-priority projects from multiple management and professional levels.
• Desire to grow and take on your own projects while meeting deadlines.
• Exceptional soft-skills.
• Experience with Zoom, Microsoft Office suites (Word, Excel, PowerPoint, Outlook), Box, Concur and Google Docs.
• Experience handling confidential materials.
• Needs to be in WPB office 3x a week.

Responsibilities

• Schedule appointments, plan meetings, and maintain complex calendars, resolving roadblocks.
• Draft and prepare routine and advanced correspondence, including emails, presentations and reports; review for accuracy and format consistency.
• Assist leadership in optimizing time usage and prioritizing activities; arrange travel and ensure visa/passport documentation.
• Arrange travel and manage related expenses, including leadership credit card reconciliation.
• Identify needs within the organization and initiate solutions.
• Assist internal departments with onboarding new hires.
• Support new hires with expense reporting, travel systems, and internal tools.
• Compile, prepare and process Leadership expenses and credit card reconciliation as needed.

Skills

VP-level support

High-priority project management

AI integration in workflows

Soft skills

Discretion and confidentiality

Tools

Zoom

Microsoft Office

Box

Concur

Google Docs

Outlook

Excel

PowerPoint

Job description

It all started when engineer Fred Luddy wrote code that automated a tedious task for his coworker, Phyllis. She cried tears of joy. That moment inspired Fred to build a company that could do that for everyone—freeing people from busywork so they could focus on meaningful work. Today, ServiceNow is the AI control tower for business reinvention. Our ServiceNow AI platform brings together any AI, any data, and any workflow— helping 85% of the Fortune 500® work smarter, faster, and better. We're building an AI-native culture where technology and talent are unstoppable together. And we're just getting started.

Join us to put AI to work for people.

Job Description

What you get to do in this role:

• Schedule appointments, planmeetings, and maintain complex and changing calendars,while working through scheduling roadblocks.
• Draft and prepare routine and advanced correspondenceincluding emails, presentations and reports. Review outgoingcorrespondence for accuracy, format consistency, signaturesand conformance with executive procedures.
• Assist leadership and organizations by optimizing usage of time.Make decisions regarding short-term priorities and workactivities.Arrange all travel to ensure consistency withincompany procedures and support organization in obtainingnecessary travel documents including Visa/passport, whilemaintaining Leadership expenses/credit cardreconciliation.
• Arrange all travel to ensure consistency within companyprocedures and support organization in obtaining necessarytravel documents including Visa/passport, while maintainingLeadership expenses/credit cardreconciliation.
• Identify needs and issues within theorganization and initiate solutions.
• Assist internal departments with the setup of new hires.
• Assist new hires with processes including expense reporting andtravel systems and other internal tools.
• Compile,prepare and process Leadership expenses and credit card reconciliation where needed.

Qualifications

To be successful in this role you have:

• Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.
• 10+ years' experiencesupporting VPlevel
• Experience managing a variety of high priorityprojectsfrom multiplemanagement andprofessionallevels
• Desire to grow and take onyourown projects whilemeetingdeadlines
• Exceptionalsoft-skills
• Experience with Zoom,MicrosoftOffice suites (Word,Excel,PowerPoint, Outlook),Box,Concur and Google Docs
• Experience handlingconfidentialmaterials
• Need to be in WPB office 3x a week

Additional Information

We approach our distributed world of work with flexibility and trust. Work personas (flexible, remote, or required in office) are categories that are assigned to ServiceNow employees depending on the nature of their work and their assigned work location. Learn more here . To determine eligibility for a work persona, ServiceNow may confirm the distance between your primary residence and the closest ServiceNow office using a third-party service.

Equal Opportunity Employer

ServiceNow is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, gender identity, veteran status, or any other category protected by law. In addition, all qualified applicants with arrest or conviction records will be considered for employment in accordance with legal requirements.

Accommodations

We strive to create an accessible and inclusive experience for all candidates. If you require a reasonable accommodation to complete any part of the application process, or are unable to use this online application and need an alternative method to apply, please contact [e-mail] for assistance.

Export Control Regulations

For positions requiring access to controlled technology subject to export control regulations, including the U.S. Export Administration Regulations (EAR), ServiceNow may be required to obtain export control approval from government authorities for certain individuals. All employment is contingent upon ServiceNow obtaining any export license or other approval that may be required by relevant export control authorities.

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