Sr. Executive Assistant

Hansell Tierney; Seattle (WA); On-site; USD 82,656 - 89,544; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Paid time off

Paid sick leave

Job summary

Hansell Tierney is seeking an experienced Executive Assistant to support two C-level executives on a temporary maternity leave coverage. The assignment is a high-visibility role with an anticipated September start and a duration of 4+ months.

The ideal candidate will bring proactive, discreet support, coordinating complex calendars, travel, and executive communications across time zones. The role requires partnering with senior leadership, driving efficiency, preparing materials, and ensuring

Qualifications

• 10+ years of Executive Assistant experience supporting senior executives.
• Experience supporting C-level executives within large enterprise organizations.
• Ability to work Eastern Time business hours.
• Extensive experience managing complex executive calendars and travel.
• Outstanding organizational, prioritization, and project coordination skills.
• Exceptional written and verbal communication abilities.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Copilot.
• High level of professionalism, discretion, and confidentiality.
• Ability to manage multiple executives and competing priorities simultaneously.
• Self-starter with excellent judgment, problem-solving skills, and the ability to anticipate executive needs.

Responsibilities

• Provide high-level administrative support to two C-suite executives.
• Manage complex calendars across multiple time zones, balancing competing priorities and resolving scheduling conflicts.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, and logistics.
• Serve as a primary point of contact for executive communications with internal and external stakeholders.
• Prepare presentations, agendas, executive briefings, reports, and meeting materials.
• Attend meetings, capture notes, track action items, and ensure timely follow-up.
• Support strategic initiatives through research, reporting, and data analysis.
• Build strong relationships with executive leadership, senior business partners, and cross-functional teams.
• Process expense reports and manage day-to-day executive administrative responsibilities.
• Coordinate executive meetings, leadership events, off-sites, and team activities.
• Assist with budget tracking, reporting, and executive office administration.
• Identify opportunities to improve processes and increase operational efficiency.
• Provide backup support for other Executive Assistants as needed.
• Collaborate across departments to ensure seamless communication and execution of priorities.

Skills

calendar management

travel coordination

expense processing

executive support

organization

discretion

communication

problem solving

prioritization

time management

Education

Bachelor's degree in Business Administration, Communications, Program Management, or related field

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Copilot

Job description

Our client, a global business and technology firm, is looking for an Executive Assistant who is highly organized, detail-oriented, and who anticipates their executives' needs. This Executive Assistant will support two C-level executives. This role focuses on calendar management, travel coordination, and expense processing, with occasional support for team recognition and events.

US citizens and those authorized to work in the US are encouraged to apply.

Work sponsorship is not available at this time.

Length of Assignment – 4+ months

Compensation - $60-65 Hourly

Additional Compensation: This position is not eligible for bonus or incentive compensation.

Benefits: Benefits available to eligible employees or consultants may include medical, dental, and vision insurance, paid sick leave, retirement savings plans, and other employer-sponsored programs.

Overview

We are seeking a highly experienced Executive Assistant to provide executive support to two C-level executives on a temporary contract assignment covering a maternity leave. This is a high-visibility opportunity with an anticipated start in September, although an earlier start may be available for the right candidate.

This role requires a polished, proactive professional who thrives in a fast-paced environment supporting senior leadership. The ideal candidate has extensive experience partnering with executive teams, managing complex priorities, and serving as a trusted advisor while maintaining the highest level of professionalism and discretion.

Key Responsibilities

• Provide high-level administrative support to two C-suite executives.
• Manage complex calendars across multiple time zones, balancing competing priorities and resolving scheduling conflicts.
• Coordinate domestic and international travel, including detailed itineraries, accommodations, and logistics.
• Serve as a primary point of contact for executive communications with internal and external stakeholders.
• Prepare presentations, agendas, executive briefings, reports, and meeting materials.
• Attend meetings, capture notes, track action items, and ensure timely follow-up.
• Support strategic initiatives through research, reporting, and data analysis.
• Build strong relationships with executive leadership, senior business partners, and cross-functional teams.
• Process expense reports and manage day-to-day executive administrative responsibilities.
• Coordinate executive meetings, leadership events, off-sites, and team activities.
• Assist with budget tracking, reporting, and executive office administration.
• Identify opportunities to improve processes and increase operational efficiency.
• Provide backup support for other Executive Assistants as needed.
• Collaborate across departments to ensure seamless communication and execution of priorities.

Required Qualifications

• 10+ years of Executive Assistant experience supporting senior executives.
• Experience supporting C-level executives within large enterprise organizations.
• Ability to work Eastern Time business hours.
• Extensive experience managing complex executive calendars and travel.
• Outstanding organizational, prioritization, and project coordination skills.
• Exceptional written and verbal communication abilities.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Copilot.
• High level of professionalism, discretion, and confidentiality.
• Ability to manage multiple executives and competing priorities simultaneously.
• Self-starter with excellent judgment, problem-solving skills, and the ability to anticipate executive needs.

Preferred Qualifications

• Bachelor's degree in Business Administration, Communications, Program Management, or a related field.
• Experience partnering closely with Chiefs of Staff or senior executive leadership teams.
• Experience supporting multiple C-suite executives simultaneously.
• Experience with executive reporting, strategic planning support, and budget management.

The ideal candidate will bring

• Extensive experience supporting C-suite executives in large corporate environments.
• A polished executive presence with excellent interpersonal and communication skills.
• Strong attention to detail and exceptional follow-through.
• The ability to anticipate needs, think ahead, and proactively solve problems.
• Experience managing competing priorities with minimal supervision.
• A collaborative approach and the flexibility to adapt in a fast-paced, ever-changing environment.

Top Qualifications

• 10+ years of Executive Assistant experience supporting C-level executives.
• Experience supporting senior leadership within a large enterprise environment.
• Ability to work Eastern Time business hours.

About Hansell Tierney:

Hansell Tierney is one of the premier staffing and recruiting companies in the Pacific Northwest. Launched in 2001, we are a woman-owned business that serves and staffs Northwest organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients’ unique needs.

This Organization Participates in E-Verify

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact the Department of Homeland Security or Social Security Administration so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Compensation and Benefits Disclosure

The compensation range listed above represents the expected range for this position. Actual compensation may vary based on factors including experience, skills, internal equity, and geographic location.

Benefits available to eligible employees or consultants may include medical, dental, and vision insurance, paid sick leave, retirement savings plans, paid time off, and other employer-sponsored programs.