Sr. Executive Assistant

Reliance Standard Life Insurance Company; Philadelphia (Philadelphia County); Hybrid; USD 87,000 - 117,000; Full time

Job summary

An established industry player is seeking a proactive and detail-oriented Sr. Executive Assistant to provide comprehensive administrative support to top executives. This role is crucial for ensuring the smooth operation of the executive office, requiring exceptional organizational and communication skills. The ideal candidate will manage complex scheduling, handle sensitive correspondence, and coordinate meetings and travel arrangements. With a competitive salary and a range of benefits, this position offers a fantastic opportunity for professional growth in a supportive environment. If you thrive in a fast-paced setting and are committed to excellence, this role is perfect for you.

Benefits

Annual performance bonus

Generous 401(k) match

Medical plans with prescription coverage

Dental and vision coverage

Life & Disability Insurance

Paid Parental Leave

Tuition Reimbursement

Paid Time Off (20+ days)

Volunteer days

Employee Assistance Program

Qualifications

• 10+ years of experience supporting senior-level management.
• Exceptional communication and organizational skills required.
• Ability to manage multiple tasks with high accuracy.

Responsibilities

• Manage complex calendar scheduling for executives.
• Serve as primary contact for internal and external communications.
• Prepare reports and presentations using various software.

Skills

Administrative Support

Calendar Management

Communication Skills

Organizational Skills

Discretion

Microsoft Office Suite

Meeting Technology

Education

High School Diploma

Advanced Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

WebEx

Job description

The Sr. Executive Assistant provides comprehensive administrative support to the President and CEO of Group Benefits and the Chief Financial Officer. This role is instrumental in ensuring the efficient operation of the executive office. It requires a proactive, detail-oriented individual who can handle various administrative tasks with discretion, confidentiality and professionalism.

Key Responsibilities:

• Proactively maintains complex calendar scheduling to ensure efficiency and optimal use of the executive's schedule; discusses, prioritizes, and reviews calendar and events with the executives to assure timely and appropriate coordination of activities, meetings, and project status.
• Serves as the primary point of contact for internal and external contacts, filtering information, and responding on the executive’s behalf, as appropriate.
• Demonstrates initiative, discretion, and tact in managing email, telephone calls, and other requests. Ensures all correspondence is accurate, complete, and properly handled.
• Prepares communication and correspondence on behalf of the executives, including but not limited to phone calls, letters, emails, and memos.
• Supports meeting preparation as necessary, prepares reports and presentations using available desktop publishing, graphics, spreadsheet, presentation, and word processing software.
• Arranges complex domestic and international travel, including travel plans, itineraries, transportation, and lodging.
• Assists in coordinating senior leadership team meetings and off-sites. Creates meeting schedules and agendas, communicates with attendees to ensure preparedness, and takes notes where necessary.
• Performs various related support tasks as necessary; attends to administrative details on special matters assigned by the executives.
• Troubleshoots issues and concerns as needed.
• Prepares and submits expense reports, ensuring compliance with company policies.
• Other duties as assigned.

Required Knowledge, Skills, Abilities and/or Related Experience

• High School Diploma or equivalent is required; advanced degree preferred.
• Minimum of ten years' experience supporting senior-level management in an administrative capacity.
• Ability to manage multiple tasks and priorities, maintaining a high level of accuracy.
• Possess exceptional communication and organizational skills and performs work with a high level of accuracy and attention to detail.
• Comfortable interfacing with all levels of Executive Management; experience interfacing with Board of Directors is a plus.
• Ability to anticipate needs based on outcomes of prior meetings, presentations, and emerging circumstances.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and meeting technology such as Microsoft Teams and WebEx.
• Ability to handle confidential and sensitive information with the utmost discretion.

Ability to Travel: Up to 10%

The expected hiring range for this position is $87,640.00 - $116,990.00 annually for work performed in the primary location (Philadelphia, PA). This expected hiring range covers only base pay and excludes any other compensation components such as commissions or incentive awards. The successful candidate’s starting base pay will be based on several factors including work location, job-related skills, experience, qualifications, and market conditions. These ranges may be modified in the future.

Job Responsibilities and Requirements

The Sr. Executive Assistant provides comprehensive administrative support to the President and CEO of Group Benefits and the Chief Financial Officer. This role is instrumental in ensuring the efficient operation of the executive office. It requires a proactive, detail-oriented individual who can handle various administrative tasks with discretion, confidentiality and professionalism.

Key Responsibilities:

• Proactively maintains complex calendar scheduling to ensure efficiency and optimal use of the executive's schedule; discusses, prioritizes, and reviews calendar and events with the executives to assure timely and appropriate coordination of activities, meetings, and project status.
• Serves as the primary point of contact for internal and external contacts, filtering information, and responding on the executive’s behalf, as appropriate.
• Demonstrates initiative, discretion, and tact in managing email, telephone calls, and other requests. Ensures all correspondence is accurate, complete, and properly handled.
• Prepares communication and correspondence on behalf of the executives, including but not limited to phone calls, letters, emails, and memos.
• Supports meeting preparation as necessary, prepares reports and presentations using available desktop publishing, graphics, spreadsheet, presentation, and word processing software.
• Arranges complex domestic and international travel, including travel plans, itineraries, transportation, and lodging.
• Assists in coordinating senior leadership team meetings and off-sites. Creates meeting schedules and agendas, communicates with attendees to ensure preparedness, and takes notes where necessary.
• Performs various related support tasks as necessary; attends to administrative details on special matters assigned by the executives.
• Troubleshoots issues and concerns as needed.
• Prepares and submits expense reports, ensuring compliance with company policies.
• Other duties as assigned.

Required Knowledge, Skills, Abilities and/or Related Experience

• High School Diploma or equivalent is required; advanced degree preferred.
• Minimum of ten years' experience supporting senior-level management in an administrative capacity.
• Ability to manage multiple tasks and priorities, maintaining a high level of accuracy.
• Possess exceptional communication and organizational skills and performs work with a high level of accuracy and attention to detail.
• Comfortable interfacing with all levels of Executive Management; experience interfacing with Board of Directors is a plus.
• Ability to anticipate needs based on outcomes of prior meetings, presentations, and emerging circumstances.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and meeting technology such as Microsoft Teams and WebEx.
• Ability to handle confidential and sensitive information with the utmost discretion.

Ability to Travel: Up to 10%

The expected hiring range for this position is $87,640.00 - $116,990.00 annually for work performed in the primary location (Philadelphia, PA). This expected hiring range covers only base pay and excludes any other compensation components such as commissions or incentive awards. The successful candidate’s starting base pay will be based on several factors including work location, job-related skills, experience, qualifications, and market conditions. These ranges may be modified in the future.

Work location may be flexible if approved by the Company.

What We Offer

At Reliance Matrix, we believe that fostering an inclusive culture allows us to realize more of our potential. And we can’t do this without our most important asset—you.

That is why we offer a competitive pay package and a range of benefits to help team members thrive in their financial, physical, and mental wellbeing.

Our Benefits:

• An annual performance bonus for all team members
• Generous 401(k) company match that is immediately vested
• A choice of three medical plans (that include prescription drug coverage) to suit your unique needs. For High Deductible Health Plan enrollees, a company contribution to your Health Savings Account
• Multiple options for dental and vision coverage
• Company provided Life & Disability Insurance to ensure financial protection when you need it most
• Family friendly benefits including Paid Parental Leave & Adoption Assistance
• Hybrid work arrangements for eligible roles
• Tuition Reimbursement and Continuing Professional Education
• Paid Time Off – new hires start with at least 20 days of PTO per year in addition to nine company paid holidays. As you grow with us, your PTO may increase based on your level within the company and years of service.
• Volunteer days, community partnerships, and Employee Assistance Program
• Ability to connect with colleagues around the country through our Employee Resource Group program

Our Values:

• Integrity
• Empowerment
• Compassion
• Collaboration
• Fun

EEO Statement

Reliance Matrix is an equal opportunity employer. We adhere to a policy of making employment decisions without regard to race, color, religion, sex, national origin, citizenship, age or disability, or any other classification or characteristic protected by federal or state law or regulation. We assure you that your opportunity for employment depends solely on your qualifications.

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