Senior Executive Assistant

Novo Nordisk A/S; Plainsboro Township (NJ); On-site; USD 60,000 - 100,000; Full time

Job summary

An established industry player is seeking a highly skilled Executive Assistant to support its leadership team. In this dynamic role, you will manage a variety of complex tasks, ensuring smooth operations and effective communication across departments. Your expertise will be crucial in handling sensitive information and coordinating high-level meetings, all while fostering a collaborative culture. If you thrive in a fast-paced environment and are passionate about driving organizational success, this opportunity is perfect for you. Join a team that values innovation and inclusivity, making a meaningful impact on the lives of others.

Qualifications

• 8+ years of advanced administrative experience required.
• Ability to handle sensitive and confidential information.
• Demonstrates leadership and independent action.

Responsibilities

• Provides comprehensive support to a member of the Executive Team.
• Coordinates and executes actions from leadership meetings.
• Manages multiple complex priorities independently.

Skills

Administrative Support

Confidentiality Management

Multi-tasking

Microsoft Office

Leadership Abilities

Education

High School Diploma or GED

Administrative Certification

Tools

Microsoft Office

Job description

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Facility: Business Support & Administration

Location:

Plainsboro, NJ, US

Our Marketing & Patient Solutions group creates and delivers human-centered experiences, where innovation meets customer-centricity, driving the ultimate experience for our patients. Our focus extends beyond transactions to craft experiences as one fully integrated, aligned and connected organization that puts empathy at the center, powered by insight and foresight.

We develop an end-to-end approach to strategy, focusing on every touchpoint that impacts our customers. We leverage data and insights to inform our decision-making processes, ensuring that our strategies are rooted in a deep understanding of customer needs and behaviors. Our 'test and learn’ mindset and approach enables us to iterate rapidly and refine our strategies based on real-world results.

We are building an intentional team culture that is made up of diverse skillsets, united by the shared belief that reinvention and learning is what fuels continuous growth. Do you get excited about exploring the unknown? Does the idea of driving value through human-centered design pull you in? Are you ready to experiment with us?

The Position

Provides comprehensive support to a member of the NNI Executive Team. Performs a wide range of highly diverse and complex assignments of a responsible and confidential nature. Requires a high level of discretion and collaboration across the organization. Monitors access and redirects correspondence on behalf of the executive based on priorities he/she sets.

Relationships

Directly supports a member of the Executive Team. Interacts with internal and external stakeholders at the executive level requiring skill, tact, influence, and confidentiality. Interacts with global HQ and affiliates on matters of importance. Provides direction/coordination of workflow to other administrative positions within the department/function and/or cross functionally. Participates on the leadership team of the function he/she supports and is a member of the Executive Leadership Team Administrators.

Essential Functions

• If VP, CVP, or SVP is based in regional headquarters, this role may be required to be co-located with position supported.
• Collaborates closely with other administrators, business leaders and global colleagues.
• Coordinates and executes output and actions from the leadership team meetings.
• Designs, plans, and executes moderate to large scale meetings and off-sites.
• Ability to multi-task and identify items that can be delegated.
• Functions autonomously, exercises discretion and sound judgment, and works independently on a variety of assignments and special projects.
• Performs a variety of routine office support, including but not limited to meeting/travel arrangements and processing expense reports.
• May lead moderately complex projects within own department or that have a cross functional nature.
• May provide support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding.
• May support team with tracking budget spend.

Qualifications

• A high school diploma or GED required
• A minimum of 8 years of intermediate to advanced administrative or related experience required. Advanced training or administrative certification a plus.
• Ability to handle complex sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization along with HQ and global affiliates
• Ability to manage multiple complex priorities
• Ability to understand implications of work and make recommendations for solutions
• Demonstrates leadership abilities
• Most senior level non-exempt position requiring expertise and a high degree of initiative, innovation, and independent action
• Requires demonstrated computer skills and use of Microsoft Office
• Requires in-depth knowledge of the job and a wide and comprehensive understanding of the policies and practices of the organization. Requires a strong understanding of the Company's goals and the strategy to attain them.

We commit to an inclusive recruitment process and equality of opportunity for all our job applicants.

At Novo Nordisk we recognize that it is no longer good enough to aspire to be the best company in the world. We need to aspire to be the best company for the world and we know that this is only possible with talented employees with diverse perspectives, backgrounds and cultures. We are therefore committed to creating an inclusive culture that celebrates the diversity of our employees, the patients we serve and communities we operate in. Together, we’re life changing.

Novo Nordisk is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, ethnicity, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status or any other characteristic protected by local, state or federal laws, rules or regulations.

If you are interested in applying to Novo Nordisk and need special assistance or an accommodation to apply, please call us at 1-855-411-5290. This contact is for accommodation requests only and cannot be used to inquire about the status of applications.