Senior Executive Assistant

Clarivate; Philadelphia (Philadelphia County); On-site; USD 60,000 - 90,000; Full time

Job summary

An established industry player is looking for a proactive Senior Executive Assistant to support its General Counsel and legal team. This role involves high-level administrative support, managing schedules, coordinating meetings, and handling confidential information with discretion. The ideal candidate will have exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced environment. Join a dynamic team that values strategic partnerships and offers a collaborative work culture, where your contributions will have a significant impact on the business's success.

Qualifications

• 3+ years of administrative support to senior leadership.
• Experience with global travel and legal processes.

Responsibilities

• Prepare reports and presentations for executive decision-making.
• Coordinate meetings and manage travel logistics.

Skills

Microsoft Office Suite

Organizational Skills

Communication Skills

Attention to Detail

Travel Coordination

Education

Associate's Degree

Bachelor's Degree or Higher

Tools

Boardvantage

Diligent

Job description

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Join to apply for the Senior Executive Assistant role at Clarivate

Clarivate is seeking a highly organized and proactive Senior Executive Assistant to support our General Counsel and legal team in ensuring smooth day-to-day operations. The Executive Assistant will provide high-level administrative support, manage schedules, coordinate meetings, manage and interact with the public company board of directors and handle confidential information with ultimate discretion. This role requires exceptional organizational skills, attention to detail, communication skills and the ability to work independently in a fast-paced environment across multiple functions and business segments.

About You – Experience, Education, Skills, And Accomplishments…

• 3+ years of experience providing administrative support to senior leadership in a fast-paced environment
• Deep abilities with Microsoft Office suite, specifically Outlook, Word, Excel and PowerPoint including experience designing accurate, compelling presentations, reports and communications
• Experience with global travel
  
  

It would be great if you also had…

• Associate’s degree or higher
• An understanding of legal processes
• Experience with public company boards of directors
• Experience with a Board portal such as Boardvantage or Diligent
  
  

What will you be doing in this role?...

• Prepares reports, presentations, and materials to support executive decision-making.
• Plans and coordinates meetings and events, ensuring all logistics are managed to meet executive needs.
• Maintains communication with stakeholders, ensuring timely follow-up and clear communication.
• Coordinates travel logistics, including bookings, itineraries, and accommodations, to align with executive schedules.
• Learns and recommends best practices for managing executive calendars and streamlining administrative processes.
• Provides key updates and critical information to team members and executives in a clear, concise manner.
• Monitors expense reports, procurement activities, and compliance with company policies.
  
  

About The Team

The role will be an integral part of our Legal, Risk & Compliance (LRC) team. The LRC team is made up approximately 75 legal, risk & compliance professions globally. We operate as strategic business partners to many key stakeholders across the business.

Hours of Work

• This is a full-time position, primarily working core business hours in Eastern Time zone, with flexibility to adjust to various global time zones (primarily London time zones) as needed.
  
  

At Clarivate, we are committed to providing equal employment opportunities for all qualified persons with respect to hiring, compensation, promotion, training, and other terms, conditions, and privileges of employment. We comply with applicable laws and regulations governing non-discrimination in all locations.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Information Services

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