Sr. Executive Assistant

New-York-Life; New York (NY); Hybrid; USD 87,000 - 124,000; Full time

Job summary

New York Life is seeking an experienced executive assistant to support the SVP, Deputy General Counsel & Secretary, and collaborate with leaders across governance initiatives. The role demands exceptional organization, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will bring 7+ years of senior-level administrative experience, strong communication skills, and familiarity with governance systems like BoardVantage.

Qualifications

• 7+ years of administrative experience supporting senior leaders, legal professionals, or executives in a corporate, legal, or professional services environment.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office and governance platforms.
• Strong interpersonal, verbal, and written communication skills.
• Discretion and confidentiality when handling sensitive information.
• Familiarity with AI-enabled tools and emerging technologies that enhance productivity.

Responsibilities

• Manage a complex executive calendar, including scheduling, prioritization and resolving competing demands on time.
• Coordinate meetings, travel, expenses and other administrative activities.
• Handle incoming calls, emails and requests with professionalism and discretion.
• Track follow-up items, commitments and deadlines, ensuring timely completion.
• Learn and utilize governance-related systems and tools (e.g., BoardVantage).
• Assist with special projects, events and senior leadership meetings as needed.
• Provide solutions to problems in atypical or time-sensitive situations.

Skills

Executive support

Calendar management

Discretion

Organizational skills

Communication skills

AI tools familiarity

Education

Bachelor's degree preferred

Tools

Microsoft Office

BoardVantage

Job description

Location Designation: Hybrid - 3 days per week

Job Description:

Provides advanced administrative support to the SVP, Deputy General Counsel & Secretary, who is a member of the Firm’s Executive Management Committee. This role will work across corporate governance, corporate events and corporate responsibility, working with key leaders throughout the enterprise on a range of strategic initiatives.

The role requires the ability to manage multiple priorities and exercise strong judgment. The individual must be highly organized, detail-oriented and capable of operating independently in a fast-paced environment, while also making sure key details are communicated to the team.

This role offers a unique opportunity to go beyond traditional executive support and become an integral member of the corporate governance team, with the opportunity to learn and contribute to key governance processes. The role requires someone who is interested in understanding the context behind requests and learning the strategy, with excellent people skills and EQ allowing them to work across a range of stakeholders.

The ideal candidate will possess excellent organizational skills, strong verbal and written communication abilities, exceptional attention to detail and the flexibility to adapt as priorities change. The individual will also demonstrate sound judgment and the ability to develop practical solutions in situations that may be atypical, time-sensitive or not clearly addressed by established procedures. Project manager mentality is a plus!

What You’ll Do:

• Manage a complex executive calendar, including scheduling, prioritization and resolving competing demands on time. Flexibility to work extended hours on occasion, particularly in connection with Board meetings.
• Assist with both Board of Directors and Executive Management Committee meetings, handling a range of activities including meeting logistics. Participate in weekly Office of the Corporate Secretary (OCS) staff meetings to gain context and familiarity with the planning and execution process.
• Coordinate meetings, travel, expenses and other administrative activities.
• Handle incoming calls, emails and requests with professionalism, discretion and sound judgment.
• Track follow-up items, commitments and deadlines, ensuring timely completion and escalation when appropriate. Anticipate needs before they arise.
• Learn and utilize BoardVantage and other governance-related systems and tools.
• Assist with special projects, events and senior leadership meetings as needed.
• Provide solutions to problems in situations that are atypical or infrequently occurring, drawing upon experience, judgment and established practices.

What You’ll Bring:

• 7 plus year of administrative experience supporting senior leaders, legal professionals, or executives in a corporate, legal, or professional services environment.
• Exceptional organizational skills and attention to detail.
• Ability to manage multiple priorities, adapt to changing demands, and work effectively in a fast-paced environment.
• Proficiency in Microsoft Office and departmental technology platforms.
• Strong interpersonal, verbal, and written communication skills.
• Proven discretion and confidentiality when handling sensitive information.
• Strong judgment, initiative, problem-solving skills, and ability to anticipate needs and prioritize competing requests.
• Familiarity with AI-enabled tools and emerging technologies that enhance productivity, efficiency, and collaboration.
• Bachelor's degree preferred.

Pay Transparency

• Salary Range: $87,000-$123,500
• Overtime eligible: Nonexempt
• Discretionary bonus eligible: Yes
• Sales bonus eligible: No
• Actual base salary will be determined based on several factors but not limited to individual’s experience, skills, qualifications, and job location. Additionally, employees are eligible for an annual discretionary bonus. In addition to base salary, employees may also be eligible to participate in an incentive program.

Company Overview

At New York Life, our 180-year legacy of purpose and integrity fuels our future. As we evolve into a more technology-, data-, and AI-enabled organization, we remain grounded in the values that drive lasting impact.

Our diverse business portfolio creates opportunities to make a difference across industries and communities—inviting bold thinking, collaborative problem-solving, and purpose-driven innovation. Here, you’ll find the rare balance of long-standing stability and forward momentum, supported by an inclusive team that honors tradition while embracing progress.

As a Fortune 100 mutual company, we offer a place to grow your skills, contribute to meaningful work, and deliver solutions that matter. Your ideas drive what’s next, and your growth powers it.

Our Benefits

We provide a full package of benefits for employees – and have unique offerings for a modern workforce, including leave programs, adoption assistance, and student loan repayment programs. Based on feedback from our employees, we continue to refine and add benefits to our offering, so that you can flourish both inside and outside of work. Click here to discover more about our comprehensive benefit options or visit our NYL Benefits Site.

Our Commitment to Inclusion

At New York Life, fostering an inclusive workplace is fundamental to who we are and how we serve our communities. We have a longstanding commitment to creating an environment where individuals can contribute their best and succeed together. This foundation is rooted in our core values of humanity and integrity, ensuring that every employee feels valued and supported. By embracing a broad range of perspectives and experiences, we achieve greater success and fulfill our promise of providing financial security and peace of mind to families across all communities. Click here to learn more about New York Life’s leadership in this space.

Recognized as one of Fortune’s World’s Most Admired Companies, New York Life is committed to improving local communities through a culture of employee giving and volunteerism, supported by the Foundation. We're proud that due to our mutuality, we operate in the best interests of our policy owners. To learn more about career opportunities at New York Life, please visit the Careers page of www.NewYorkLife.com.

Visit our LinkedIn to see how our employees and agents are leading the industry and impacting communities.

Visit our Newsroom to learn more about how our company is constantly evolving to meet our clients' and employees’ needs.