Senior Executive Assistant

Core Staffing; New York (NY); Hybrid; USD 70,000 - 90,000; Full time

Job summary

A leading asset management firm is seeking a Senior Executive Assistant to support multiple executives in their Global Equity Group. This hybrid role requires strong organizational and communication skills, as well as experience in managing administrative tasks efficiently.

Qualifications

• Experience in a similar administrative role.
• Proficient in Outlook and Concur.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Provide general administrative support including calendar management.
• Submit and manage expense reimbursements.
• Assist with marketing materials and special projects.

Skills

Organization

Communication

Time Management

Job description

Our client, a prominent global asset management firm, is seeking a Senior Executive Assistant to support 4 people in their Global Equity Group.

Hours are typically 9 to 5:30, with some flexibility required depending on executives' needs. The role sits hybrid (Monday and Friday from home, Tuesday-Thursday in office).

Responsibilities include:

• Provide general administrative support (maintaining Outlook calendar, scheduling travel/itinerary coordination, screening incoming calls and correspondence, prepare materials for meetings, etc.)
• Submit and manage expense reimbursements through Concur
• Assist with marketing materials (pitch books, RFPs, presentations, etc.)
• Enter data into client reporting system
• Assist with special ad-hoc projects as needed