Sr. Executive Assistant

Eli Lilly and Company; Indianapolis (IN); On-site; USD 60,000 - 80,000; Full time

Job summary

Join a forward-thinking company as a Senior Executive Assistant, where you will play a crucial role in supporting global quality initiatives. In this dynamic position, you will manage schedules, coordinate meetings, and handle travel logistics for key business partners. Your proactive approach and excellent communication skills will ensure seamless operations and foster team cohesiveness. This role offers the opportunity to work independently while contributing to a culture that prioritizes people and innovation. If you are ready to make a meaningful impact in the healthcare sector, this is the perfect opportunity for you.

Benefits

401(k) Plan

Pension

Vacation Benefits

Medical Benefits

Dental Benefits

Vision Benefits

Life Insurance

Employee Assistance Program

Fitness Benefits

Employee Clubs and Activities

Qualifications

• 5+ years of executive assistance experience with demonstrated excellence.
• Proficiency in Outlook, Microsoft Office, and Teams.

Responsibilities

• Manage schedules and prioritize requests for business partners.
• Coordinate large global meetings and handle travel arrangements.

Skills

Proactive Thinking

Communication

Prioritization

Time Management

Interpersonal Skills

Problem-Solving

Meeting Planning

Travel Planning

Confidentiality

Education

High School Diploma

Tools

Outlook

Microsoft Office

Microsoft Teams

Job description

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.

The Senior Executive Assistant for Global Quality is a dedicated position responsible for ensuring that day-to-day administrative support is provided for direct and indirect business partners. This support includes, but is not limited to schedule management, office management, and other administrative support as needed.

Key Objectives/Deliverables:

The Senior Executive Assistant for Global Quality has responsibility to:

• Schedule annual governance committee meetings, leadership meetings and events. Work with facilitators to manage execution of committee meetings.
• Serve as key contact person in dual areas to minimize disruptions for the direct and indirect business partners, and leader for administrative support staff globally.
• Handle all facets of the business partners' schedules: Prioritize and organize the business partners' time (schedule meetings, resolve conflicts, etc.) and ensure that the business partners are adequately prepared for each day's activities, as well as manage their work-life balance.
• Work independently and across boundaries in response to incoming requests, meetings, etc. Prioritizing those requests and maintaining direct, open, and constant communication with the business partners to ensure awareness of priority issues or changes to daily schedule.
• Develop a relationship with executive assistant teams in providing support for Lilly Board of Directors, Executive Committee, Manufacturing Leadership Team, Parenteral Drug Association Board of Directors and ERGs; i.e., AMECA.
• Manage all aspects of business travel and provide proactive support with travel emergencies to minimize disruptions for business partners.
• Represent Eli Lilly and Company and the Team Lilly values in all communications with internal/external business partners and external agencies/organizations. Coordinate communication forums (BTVs, town halls, coffee chats, etc.) and partner with consultant(s) for functional global communications.
• Manage recognition requests, partner with other functions in providing support for diversity and inclusion programs and expect unplanned projects.
• Foster knowledge sharing and team cohesiveness by mentoring and coaching other admins in the division and organizing opportunities for networking.
• Effectively manage business processes (Expense reports, travel approvals, travel exceptions, etc.) and proactively anticipate business needs that enable business partners to meet timelines, process approvals, and any other requests from their organization. Maintain group distribution lists, and update org charts as necessary.
• Support large global meetings w/agendas, planning, team building and logistics.
• Coordinate external speaking engagements, including registration, travel, etc.

Education:

• High School Diploma, 5 years or more of executive assistance experience with demonstrated excellence.

Experience:

• Proficiency in Outlook, Microsoft Office, Teams, etc. and can navigate multiple systems.
• Other important skills include proactive thinking, communication, prioritization, time management, interpersonal skills, problem-solving, meeting planning, travel planning and confidentiality.

Additional Information includes:

• Experience in working with multiple functions
• Work independently
• Flexibility
• Accountability
• Training in administrative and technical topics as identified in Individual Training and Development Plan

Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation ) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response.

Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status.

Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia Network, Black Employees at Lilly, Chinese Culture Network, Japanese International Leadership Network (JILN), Lilly India Network, Organization of Latinx at Lilly (OLA), PRIDE (LGBTQ+ Allies), Veterans Leadership Network (VLN), Women’s Initiative for Leading at Lilly (WILL), enAble (for people with disabilities). Learn more about all of our groups.

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is

$29.56 - $49.28

Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities).Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

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