Sr. Executive Assistant

Vantor Services; Herndon (VA); On-site; USD 90,000 - 130,000; Full time

Job summary

Vantor Services seeks a highly experienced Senior Executive Assistant to provide strategic and operational support to the USG CFO and executive leaders. This role requires exceptional organizational skills, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced environment.

The ideal candidate thrives under pressure, anticipates needs, and handles highly confidential information with discretion.

Qualifications

• 5+ years of experience supporting C-suite or senior executives in a fast-paced corporate environment.
• Ability to acquire a clearance.
• Demonstrated success managing complex calendars and domestic/international travel.
• Experience processing travel and expense reports accurately and timely.
• Strong judgment and ability to operate independently in ambiguous environments.
• Excellent written and verbal communication skills.
• Team-oriented and collaborative in both in-person and remote environments.
• Discretion handling highly sensitive information.

Responsibilities

• Manage executive calendars, priorities, and strategic initiatives across time zones.
• Coordinate domestic and international travel arrangements and expense reporting.
• Support local events and initiatives, including logistics and action tracking.
• Maintain confidentiality and provide proactive,税-driven administrative support to senior leaders.

Skills

Executive support

Calendar management

Travel coordination

Discretion and integrity

Written and verbal communication

Education

Bachelor's degree or equivalent experience

Tools

Google Workspace

Microsoft 365

Concur

Workday

Teams

Job description

Vantor is forging the new frontier of spatial intelligence, helping decision makers and operators navigate what's happening now and shape what's coming next. Vantor is a place for problem solvers, changemakers, and go-getters-where people are working together to help our customers see the world differently, and in doing so, be seen differently. Come be part of a mission, not just a job, where you can: Shape your own future, build the next big thing, and change the world.

To be eligible for this position, you must be a U.S. Person, defined as a U.S. citizen, permanent resident, Asylee, or Refugee.

Export Control/ITAR: Certain roles may be subject to U.S. export control laws, requiring U.S. person status as defined by 8 U.S.C. 1324b(a)(3).

Please review the job details below.

We are seeking a highly experienced, proactive, and resourceful Senior Executive Assistant to provide strategic and operational support to the USG CFO and Executive Leaders. This role requires exceptional organizational skills, executive presence, sound judgment, and the ability to manage multiple high-priority initiatives in a fast-paced, dynamic environment.

The ideal candidate thrives under pressure, anticipates needs before they arise, and serves as a trusted partner to senior leadership while handling highly confidential information with discretion and professionalism.

This role requires being onsite Tuesday - Thursday in our Herndon, VA office.

Key Responsibilities

• Executive calendar and priorities
  Manage complex and ever-changing executive calendars, ensuring alignment of priorities, meetings, and strategic initiatives
  Assess changing priorities, identify conflicts, and use sound judgment to reschedule meetings and protect time for critical touchpoints, including when schedules are compressed or competing.
  Present clear options, context, and trade-offs when a decision or escalation is needed; resolve scheduling and prioritization issues independently within established guidelines.
• Travel and expense management
  Coordinate domestic and at times international travel arrangements, including itineraries, visas if necessary, accommodations, transportation, and expense reporting
  Prepare and manage expense reports accurately and resolve incomplete items timely.
• Office operations and collaboration
  Support and coordinate local events and initiatives as needed including logistics, agendas, and action tracking
  Handle sensitive and confidential information with exceptional judgment, integrity, and discretion
  Anticipate executive needs by proactively identifying issues, prioritizing tasks, solving problems, and driving operational efficiency
  Support initiatives with a collaborative, adaptable, and solutions-oriented mindset
  Maintain a calm, professional demeanor while navigating competing priorities and high-pressure situations
  Utilize technology, automation, and AI-enabled tools to optimize executive workflows and administrative processes
  Support both in-person collaboration and digital coordination across global teams and time zones

Minimum qualifications

• U.S. citizenship
• 5+ years of experience supporting C-suite or senior executives in a fast-paced corporate environment
• Ability to acquire a clearance
• Demonstrated success managing multiple complex executive calendars, competing priorities, domestic and international travel, and time-sensitive logistics.
• Experience processing travel and expense reports accurately and within deadlines.
• Strong judgment and the ability to operate independently within defined guidelines in ambiguous, fast-changing environments.
• Proven ability to anticipate needs, manage risks before they surface, drive execution, and ensure follow-through.
• Exceptional written and verbal communication skills, including the ability to prepare clear, actionable, executive-ready materials.
• Team-oriented, adaptable, and highly collaborative in both in-person and remote environments
• Demonstrated discretion and integrity when handling highly sensitive information.
• Ability to work with composure and build cooperative, trusting, and accountable relationships across an Executive Assistant team.
• Professional experience with Google Workspace and Microsoft 365.
• Ability to work on-site at least three days per week and potentially more depending on executive travel and in-office presence. May fluctuate on any given week and must be flexible to accommodate.

Preferred qualifications

• Bachelor's degree or equivalent experience.
• Experience supporting multiple senior executives simultaneously
• Experience with Concur, Workday, Teams, and modern collaboration tools.
• Experience using approved AI tools to improve productivity while maintaining accuracy and confidentiality.
• Understanding of how effective executive support advances broader organizational priorities.

Pay Transparency

To support pay transparency, Vantor includes salary ranges in all U.S. job postings. Starting pay for this role will fall within the listed range and will be ba