Sr. Executive Assistant

OBXtek Inc.; El Segundo (CA); On-site; USD 90,000 - 140,000; Full time

Benefits offered by this job

Health insurance

401K matching

Tuition reimbursement

Job summary

OBXtek is seeking a Senior Executive Assistant to support Space Systems Command requirements across SSC divisions. The role focuses on executive-level administration, travel planning, and information-management tasks to enable effective leadership for Hemisphere TO-1 and related programs.

The position requires extensive experience in military/civilian executive support, strong communication, and the ability to coordinate with senior government leaders.

Qualifications

• More than 10 years of relevant experience in senior/admin support roles.
• Experience supporting DoD programs or similar government contracts is highly desirable.
• Strong ability to interface with senior government leadership and manage executive schedules.

Responsibilities

• Provide executive-level administrative support and office management.
• Plan Government travel from booking to reimbursement using DTS.
• Manage executive schedules, meetings, and staff coordination.
• Prepare reports, respond to information requests, and manage records.
• Ensure documents comply with DoD policies and program requirements.
• Coordinate with internal and external stakeholders across divisions.

Skills

Executive support

Communication

Travel coordination

Education

Bachelor’s degree

Tools

Defense Travel System (DTS)

Microsoft Office Suite

Job description

Responsibilities

OBXtek is staffing for a Senior Executive Assistant to support Space Systems Command (SSC) requirements across the SSC Contracting Division (SZK), Products Division (SZP), and Space Domain Awareness and Combat Power Program Executive Office (SZ) functional areas. This position supports Hemisphere Task Order One (TO-1).This position provides executive-level administrative, protocol, information-management, office-management, personnel-support, and business-operations assistance. The primary work location is El Segundo, California.

• Provide executive-level administrative support, office management, personnel-management support, human-resources support, and configuration and data-management assistance.
• Conduct research, prepare statistical reports, handle information requests, coordinate personnel and appraisal records, distribute mail, and provide office-support services.
• Manage executive schedules and coordinate staff activities, meetings, events, and conventions.
• Plan Government travel from initial booking through reimbursement-voucher completion using the Defense Travel System.
• Analyze, interpret, monitor, disseminate, and help resolve internal and external inquiries, requests, and Task Management Tool actions to support established deadlines.
• Review and coordinate performance reports and help ensure documents comply with applicable Space Systems Command, Space Force, Air Force, and Department of Defense policies, laws, and regulations.
• Facilitate interfaces with internal and external acquisition organizations and support the completeness and quality of acquisition- and requirements-related documents.
• Develop, document, modify, transition, and maintain standard functional databases needed to support mission requirements.
• Support Government civilian recordkeeping and civilian human-resource management activities, including vacancy identification, requisition justifications, Requests for Personnel Actions, security waivers, Core Personnel Documents, and Manpower Change Requests.
• Attend and support the scheduling, security controls, and execution of meetings and reviews.
• Issue meeting purpose and objectives in advance, capture action items and minutes, and disseminate meeting records in a timely manner.
• Assist with military and civilian awards, decorations, quarterly and annual awards, special trophies, package preparation, quality checks, status monitoring, and awards-board support.
• Develop and maintain schedules using standard Microsoft Office applications, including Microsoft Project when assigned.
• Coordinate effectively with senior Government leadership, military and civilian personnel, FFRDC personnel, contractors, and other authorized stakeholders.
• Perform assigned duties without undertaking inherently governmental functions or committing or obligating the Government.

Qualifications

Required Qualifications/Experience

• More than 10 years of relevant experience consistent with the Senior category identified in Column N.
• At least four years of duties or assignments specifically supporting Department of Defense programs.
• Extensive experience performing military or civilian executive-level support services, protocol, information management, and administrative-support activities.
• Experience performing executive-staff support functions and military protocol information-management or operations-support activities.
• Demonstrated ability to interface with senior Government leadership, including military or civil-service leaders.
• Experience may be from Government, a federally funded research and development center, or a profit or nonprofit Government support or development contractor environment.
• Ability to organize and manage executive schedules, correspondence, information requests, meetings, records, travel, and suspense-driven administrative actions.
• Ability to handle sensitive and classified information in accordance with applicable security requirements.
• Strong written and verbal communication, organization, attention to detail, and ability to coordinate across multiple stakeholders.

Specialized Tool Experience

Defense Travel System (DTS).

Microsoft Office Suite.

Education

Bachelor’s degree from an accredited college or university is required.

Security Clearance

Must be a United States citizen.

Must possess and maintain an active Top Secret security clearance.

Must be eligible for Sensitive Compartmented Information access.

Personnel supporting SCI efforts must possess a final Top Secret clearance based on a current T5 investigation and have eligibility for SCI access.

Must be able to obtain access to applicable Space Combat Power Special Access Programs based on a current Pre-Screening Questionnaire when required.

Must satisfy any additional security screening, classified-facility access, and program-access requirements associated with the position.

Must maintain the required clearance and access eligibility throughout contract performance.

Position is contingent upon award.

Security Clearance

Top Secret with SCI eligibility

Company Information

Headquartered in McLean, Virginia and founded in 2009, OBXtek is a growing leader in the government contracting field. Our mission Our People…Our Reputation. Our people are trained professionals who enhance our customers’ knowledge and innovation using technology, collaboration, and education.

We offer a robust suite of benefits including comprehensive medical, dental and vision plans, Flexible Spending Accounts, matching 401K, paid time off, tuition reimbursement program and much more.

OBXtek pairs lessons learned across disciplines with best practices and industry standard quality practices such as CMMI-Dev Level III, ITIL, 6Sigma, PMI, and ISO. Our rapid growth has been recognized by INC500, the Washington Business Journal, and Washington Technology magazine.

OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.