Sr Events & Virtual Experience Coordinator

University of Utah; Salt Lake City (UT); On-site; USD 25,000 - 33,000; Full time

Job summary

University of Utah – S.J. Quinney College of Law seeks a Senior Events & Virtual Experience Coordinator to lead Zoom Events and Zoom Webinar production for in-person, hybrid, and virtual programs.

You will coordinate software platforms, rehearsals, and post-event content, collaborating with faculty, staff, vendors, and campus partners to ensure high-quality experiences. The ideal candidate is organized, adaptable, and customer service oriented, able to thrive in a fast-paced environment and

Qualifications

• Bachelor's degree or equivalent with strong communication skills.
• Experience with event coordination and virtual platforms preferred.
• Proficiency with word processing and spreadsheets.

Responsibilities

• Lead Zoom Events and Zoom Webinar production for virtual, hybrid, and in-person events.
• Configure and manage virtual event platforms, registrations, and attendee communications.
• Meet with faculty, staff, clients, and organizers to set objectives and production needs; conduct rehearsals.
• Monitor events, troubleshoot issues in real time, and coordinate recordings and post-event content.
• Develop and maintain event documentation, checklists, and resources for consistent delivery.
• Coordinate in-person event logistics including timelines, room setups, catering, and vendor services.
• Process event-related agreements, purchasing requests, and budget documentation per policy.
• Review post-event evaluations and data to identify improvements for future events.

Skills

Customer service

Communication

Event coordination

Technical aptitude

Flexibility

Education

Bachelor's degree in related field

Tools

Zoom Events

Zoom Webinar

AV technology

Job description

Sr Events & Virtual Experience Coordinator

The S.J. Quinney College of Law Conference & Events team partners with faculty, staff, students, and external organizations to deliver exceptional in-person, hybrid, and virtual events that support the College's mission. From conferences, lectures, CLE programs, and symposia to community events and special ceremonies, our team is committed to creating seamless, engaging, and professionally executed experiences.

The Senior Events & Virtual Experience Coordinator serves as the College's primary resource for Zoom Events and Zoom Webinar production, leading the technical coordination of virtual and hybrid programming while also planning and coordinating assigned in-person events. This position collaborates closely with event organizers, presenters, vendors, and campus partners to deliver successful event experiences.

The ideal candidate is organized, adaptable, and self-motivated, with strong customer service and communication skills, a willingness to learn new technologies, and the ability to thrive in a fast-paced environment. We value team members who enjoy collaborating, solving problems, having fun, and knowing when it's time to get down to business.

Responsibilities

• Serve as the College's primary resource for Zoom Events and Zoom Webinar production, coordinating and producing virtual, hybrid, and livestreamed events to ensure a high-quality experience for presenters and attendees.
• Configure and manage virtual event platforms, including event setup, registration, attendee communications, speaker permissions, recordings, and other event features.
• Meet with faculty, staff, guest speakers, clients, and event organizers to determine event objectives, technical requirements, and production needs; conduct technical rehearsals and provide guidance to presenters before and during events.
• Monitor virtual and hybrid events, operate audiovisual equipment, troubleshoot technical issues in real time, and coordinate event recordings and post-event digital content.
• Develop and maintain virtual event documentation, production checklists, operating procedures, and technology resources to support consistent event delivery and continuous improvement.
• Coordinate the planning and execution of assigned in-person events, including timelines, room setups, audiovisual requirements, catering, signage, vendor services, and other event logistics.
• Coordinate with campus departments and external vendors to support event operations and prepare event-related agreements, purchasing requests, reimbursements, invoices, purchasing card reconciliations, and budget documentation in accordance with University policies and procedures.
• Review post-event evaluations, attendance data, budget summaries, and participant feedback to identify opportunities for process improvements and future event planning.
• Provide day-of event coordination and support to presenters, vendors, and participants to ensure successful event execution.
• Regularly work a flexible schedule, including early mornings, evenings, and weekends, based on the College's events calendar.
• Perform other duties as assigned.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.

Work Environment and Level of Frequency typically required

Often: Office environment, outdoor environment. Seldom: Extreme cold, extreme heat.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Hearing, listening, talking. Often: Repetitive hand motion (such as typing), walking, sitting. Seldom: Bending, reaching overhead, twisting, pulling, pushing.

Minimum Qualifications

• Bachelor's degree in a related field, or equivalency (one year of education can be substituted for two years of related work experience) and demonstrated human relations and effective communication skills required.
• A related field may include one or more of the following: Business, Communications, Hotel Management/Hospitality, or Exercise/Sport Science.

Demonstrated computer skills including proficiency with word processing and spreadsheet programs preferred.

Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.

Preferences

A collaborative, lifelong learner with a positive attitude and a commitment to continuous improvement. Experience with event coordination, virtual meeting, event, and or live streaming platforms, and audiovisual technology is preferred. The ideal candidate is adaptable, customer service-oriented, and enjoys working in a fast-paced, team-focused environment.

Special Instructions

• Requisition Number: PRN45788B
• Full Time or Part Time? Full Time
• Work Schedule Summary: Candidate must be available for varying shifts that will include evenings and weekends.
• Department: 00096 - College of Law - Dean
• Location: Campus
• Pay Rate Range: $18.00 - $24.00
• Close Date: 10/31/2026
• Open Until Filled