Conference & Program Services Coordinator

Georgia State University; Atlanta (GA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Mentorship program

Professional development

Job summary

Georgia State University College of Law invites applications for the Conference and Program Services Coordinator position at the Knowles Conference Center. The role supports planning and promotion of internal events for the College of Law's departments, centers, students, faculty and staff.

The coordinator reports to the Associate Director of the Conference Center and may work Tue–Sat, 8:30 AM–5:15 PM. Responsibilities include event management, customer service, logistics coordination, and

Qualifications

• Bachelor's degree and four years of related experience.
• Experience coordinating internal events and丰富 collaboration with faculty, staff, students, vendors, and attendees.

Responsibilities

• Interact consistently with COL faculty, staff, students, guests, event attendees, facilities staff, vendors, and catering staff.
• Schedule will be Tuesday – Saturday, 8:30am – 5:15pm; flexible hours to accommodate evening and weekend events.
• Coordinate logistics for internal COL events for student organizations and COL educational centers.
• Coordinate administrative services and event management services within the College.
• Pre-event walk-throughs and post-event follow-ups to determine adequacy of services provided.

Skills

Event management

Customer service

Organizing

Planning

Scheduling

Education

Bachelor's degree

Job description

Conference and Program Services Coordinator

GSU College of Law

Knowles Conference Center

These are exciting times at the College of Law (COL)

We are growing and we are thrilled that you are interested in beinga part of our team. We are surrounded by individuals empowered touse their expertise and talents to achieve our mission to pursueexcellence.

Are you ready for us? Are you seeking an opportunity with purposeand direction? If you are, we have the perfect opportunity for you!We hire great people from a wide variety of educational, career,and personal backgrounds, not just because it is the right thing todo, but because it makes us a stronger team.

The College of Law is seeking (1) Conference and Program ServicesCoordinator to join the already awesome team taking the departmentto the next level of excellence!

The coordinator supports the College of Law departments, centers,students, faculty and staff for planning and promoting internalevents.

This position reports to the Associate Director of the ConferenceCenter.

Please be advised that the hours for this position are listed asTuesday - Saturday, 8:30 am - 5:15 pm

WHAT MAKES College of Law A GREAT PLACE?

• A knowledge-sharing organization that works collaborativelywith diverse partners.

• Professional development opportunity and mentorship

• A rapidly growing center within an academic setting

HERE IS WHAT YOU WILL DO

• Interact consistently with COL faculty, staff, students,guests, event attendees, facilities staff, vendors, and cateringstaff. Position may advise and counsel COL marketing management,event management, students, and event attendees

• Position may have flexible hours to accommodate evening andweekend events, as needed.

• Schedule will be Tuesday – Saturday, 8:30am – 5:15pm

• Physical requirements to include standing/walking/bending forextended periods of time, and the ability to lift up to 50lbs.

• Perform administrative support duties as needed, and provideprompt and informed responses to customer inquiries.

• Skills in event management, customer service, organizing,planning, and scheduling.

• Services provided include event consultation and planning,arranging for technology support, coordinating food arrangementsand attendee assistance. Events managed range in size andcomplexity from small meetings to large-scale building-wideevents.

• Establish and maintain a good relationship with students,faculty, staff, vendors, etc.

SPECIFIC JOB DUTIES

• Support event planning, coordination, and preparation toinclude catering orders, assisting in the registration process,promotional material distribution, etc.

• Coordinates event design and menu planning for smaller,reoccurring annual events, and assists with event planning forlarger, College of Law Signature events.

• Assist with developing event programs and agendas. Work withprogram and event staff to determine catering needs.

• Ensure adherence to planned format/setup, compliance withregulations. Maintain strong knowledge of various types of setupsand the compatibilities of spaces. Coordinates the setup with thecaterer and Event Planner II for scheduled events.

• Ensure all meeting spaces and rooms are kept in a clean andorderly manner.

• Pre-event walk-throughs and post-event follow-ups to determineadequacy of services provided in support of the event.

• Oversee event happenings and act quickly to resolveproblems.

• Manages parking requests for entire college. Works with clientsto reserve V-lot parking spaces, provide direction and maps, andliaise with front desk and facilities teams to ensure guests arriveand retrieve parking validation in a seamless manner.

• Provide regular updates to Conference Center staff on upcomingevents.

• Coordinate logistics for internal COL events for studentorganizations and COL educational centers.

• Coordinate administrative services and event managementservices within the College.

• Tues – Sat 8:30-5-15, may include evening events asneeded.

Qualifications

Minimum Hiring Qualifications:

Bachelor's degree and four years of related experience; or acombination of education and related experience.