Seniorr Coordinator, Procurement

American Water; Village of Highland Falls (NY); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

401(k)

Medical benefits

Paid time off

Job summary

American Water is seeking a Senior Coordinator in procurement at West Point, NY, to support project procurement, contract compliance, and operations management. You will work closely with supervisors and project staff, performing administrative duties with limited supervision while ensuring accurate records.

Ideal candidates bring five plus years in procurement administration, strong MS Office skills, and the ability to obtain a DoD background check.

Qualifications

• HS or GED required with 5+ years in procurement admin.
• At least 3 years in organization and coordination.
• Must be able to pass a DoD background check for access to a military installation.
• Proficiency with MS Office Suite.

Responsibilities

• Identify vendors and establish profiles for procurement systems.
• Coordinate with DPW, Government Contractors as requested.
• Prepare receiving reports and verify invoices against purchase orders.
• Track inventory and generate reports.
• Maintain documentation of Prime Contract obligations.

Skills

MS Office

Independent work

Interpersonal skills

Negotiation

Attention to detail

Education

HS Diploma or GED

Tools

MS Access

PO Systems

Job description

Career Opportunities: Seniorr Coordinator, Procurement (110238)

Requisition ID110238-Posted -Direct Operations-NY-West Point-Full Time - Regular

Share Our Purpose. Be Yourself. Feel Valued.

People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals.

We are Beautifully Different . We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds. American Water is the best choice for your next role! Click here for more information on our inclusion, diversity, and equity journey.

About American Water
American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886 and celebrating 140 years in 2026, We Keep Life Flowing by providing safe, clean, reliable and affordable drinking water and wastewater services to approximately 14 million people with regulated operations in 14 states and on 18 military installations. American Water’s approximately 7,000 talented professionals leverage their significant expertise and the company’s national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders.

The base salary range represents a good faith salary range for this position. This position is eligible for annual incentive pay and has the opportunity for continued salary growth. If you are hired at American Water your base salary compensation will be determined based on factors such as market, geography, skills, education and/or experience. At American Water, we are committed to pay equity.

In addition to compensation, you will be offered a comprehensive benefits package including 401(k), Defined Contribution Plan, Employee Stock Purchase Plan, medical, prescription, dental and vision coverage, plus disability, paid time off, life insurance, voluntary benefits, health and wellness programs and much more!

American Water is also proud to offer employees learning opportunities and work experiences to grow professionally!

Primary Role

Responsible for performing administrative support for Project procurement, contract compliance and operations management functions. Maintains a close and highly responsive relationship with supervisor and Project staff in carrying out day-to-day activities. Works fairly independently, receiving a minimum of detailed supervision and guidance.

Key Accountabilities

• In accordance with MSG’s Procurement Policy and Plan, identifies vendors, working with them to secure company profile information and other documents required to establish the companies in American Water’s Procurement and AP systems. Serves as a liaison with MSG Contracts Administration Department. Responsible for maintaining the on-site procurement records.
• Coordinates routine activities and communications with DPW, Government Contractors and others as requested.
• Responsible for completing receiving reports for supplies/services, comparing against purchase orders. Reviews invoices for accuracy against purchase orders and receiving reports. Resolves discrepancies.
• Tracks inventory and prepares financial, statistical, narrative and/or reports as requested.
• Assists Utility Manager in maintaining documentation of compliance with specified Prime Contract obligations.
• Assists Utility Manager in maintaining up-to-date Operating Plans that are required by Prime Contract and/or AW policy.
• Reads publications, regulations, and directives and takes action or refers those that are important in complying with AW Procurement Policy and Plan.
• As necessary, performs or assists in performing basic office administration duties such as answering the phones, filing, preparing reports, etc.
• Performs other related duties as assigned.

Knowledge/Skills

• Proficiency in MS Office Suite products, including MS Word, Excel, PowerPoint and Access.
• Ability to work independently; strong administrative and computer skills; strong interpersonal skills (tact/diplomacy, cooperation, negotiation); high level of initiative, judgment and discretion; discretion with confidential information.
• Proper use of grammar, spelling and punctuation.
• General knowledge of procurement policies and practices.

Experience/Education

• Any combination equivalent to: graduation from HS or GED, and five (5) plus years of administrative experience in a procurement function, three (3) of which must have included organization, coordination, and performance of duties at a responsible level.

This position reports onto a military installation. In addition to American Water’s pre-employment screenings, this position requires the ability to pass a Department of Defense background check for access to the military installation.

Travel

5%

Decision Making

Communicates Effectively

Builds Networks

Action Oriented

Join American Water... We Keep Life Flowing

American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because they arean individual with a disability, protected veteran or other status protected by federal, state, and local laws.