Senior Coordinator, Procurement

American Water Co.; Utah; On-site; USD 55,000 - 75,000; Full time

Job summary

American Water is seeking a Senior Coordinator, Procurement for an on-site role. You will support project management, procurement, contract compliance, and operations activities with limited supervision.

This position emphasizes accurate records, invoice/PO reconciliation, and strong collaboration with vendors and internal teams. The ideal candidate has a HS diploma or GED plus five years of procurement administration experience, along with excellent MS Office skills and discretion handling

Qualifications

• HS diploma or GED required with five or more years of administrative procurement experience.
• Strong administrative and computer skills with high initiative and discretion.

Responsibilities

• Provide administrative support for procurement, project management, and operations tasks.
• Prepare and review receiving reports, invoices, and purchase orders for accuracy.
• Maintain procurement records and assist in compliance with Prime Contract obligations.
• Coordinate communications with contractors and government entities as needed.
• Support management with operating plans and documentation updates.

Skills

Administrative skills

MS Office proficiency

Education

HS diploma or GED

Tools

MS Office Suite

Job description

Share Our Purpose. Be Yourself. Feel Valued.

People are the heart of our business. As an American Water employee, you will be offered a competitive salary and health benefits package, along with opportunities to develop, grow, and evolve your career. Our benefits packages focus on key areas such as health & wellness, emotional & well-being, and savings for current & future goals.

We are Beautifully Different . We strongly believe having diversity across our company makes us more successful and helps us provide essential services to our customers. We are stronger because we embrace different ideas, viewpoints, experiences, and backgrounds. American Water is the best choice for your next role! Click here for more information on our inclusion, diversity, and equity journey.

About American Water
American Water (NYSE: AWK) is the largest regulated water and wastewater utility company in the United States. With a history dating back to 1886 and celebrating 140 years in 2026, We Keep Life Flowing® by providing safe, clean, reliable and affordable drinking water and wastewater services to approximately 14 million people with regulated operations in 14 states and on 18 military installations. American Water’s approximately 7,000 talented professionals leverage their significant expertise and the company’s national size and scale to achieve excellent outcomes for the benefit of customers, employees, investors and other stakeholders.

Job Title: Senior Coordinator, Procurement

Posting Start Date: 9/3/26

Job Description:

Primary Role

Responsible for performing administrative support for Project management, procurement, contract compliance and operations management functions. Maintains a close and highly responsive relationship with supervisor and Project staff in carrying out day-to-day activities. Works fairly independently, receiving a minimum of detailed supervision and guidance.

Key Accountabilities

• In accordance with MSG’s Procurement Policy and Plan, identifies vendors, working with them to secure company profile information and other documents required to establish the companies in American Water’s Procurement and AP systems. Serves as a liaison with MSG Contracts Administration Department. Responsible for maintaining the on-site procurement records.
• Coordinates routine activities and communications with DLA, AFCEC, 75th CEG, Government Contractors and others as requested.
• Responsible for completing receiving reports for supplies/services, comparing against purchase orders. Reviews invoices for accuracy against purchase orders and receiving reports. Resolves discrepancies.
• Tracks inventory and prepares financial, statistical, narrative and/or reports as requested.
• Assists Management in maintaining documentation of compliance with specified Prime Contract obligations.
• Assists Management in maintaining up-to-date Operating Plans that are required by Prime Contract and/or AW policy.
• Reads publications, regulations, and directives and takes action or refers those that are important in complying with AW Procurement Policy and Plan.
• Generates service requests, creates work orders, and verifies operational compliance through the computerized maintenance management system.
• As necessary, performs or assists in performing basic office administration duties such as answering the phones, filing, preparing reports, etc.
• Performs other related duties as assigned.

Knowledge/Skills

• Proficiency in MS Office Suite products, including MS Word, Excel, PowerPoint and Access.
• Ability to work independently; strong administrative and computer skills; strong interpersonal skills (tact/diplomacy, cooperation, negotiation); high level of initiative, judgment and discretion; discretion with confidential information.

Experience/Education

• Any combination equivalent to: graduation from HS or GED, and five (5) plus years of administrative experience in a procurement function, three (3) of which must have included organization, coordination, and performance of duties at a responsible level.

Travel Requirements

• Limited

Work Environment:

This is an On-site position.

Competencies

• Plans & Aligns
• Decision Making
• Communicates Effectively
• Builds Networks
• Action Oriented

Join American Water... We Keep Life Flowing ™

American Water is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on his or her age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, or because they arean individual with a disability, protected veteran or other status protected by federal, state, and local laws.