Sr. Construction Contracts and Accounting Administrator

Goodman; Irvine (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Tuition assistance

Disability insurance

Job summary

A major logistics property provider in Irvine, California is looking for a Senior Construction Contracts and Accounting Administrator to support the Project Development Team. This role involves reviewing proposals, managing risk, and ensuring accurate tracking of project costs and documentation. The ideal candidate should have experience in construction project administration and accounts payable, with strong organizational and communication skills. Adaptability and teamwork are crucial for success in this position.

Qualifications

• Minimum of 3 years of development or construction industry project administration experience.
• Significant experience in Accounts Payable processes.
• Knowledgeable in budget tracking and basic contract/accounting terminology.
• Strong computer skills in word processing and spreadsheets.

Responsibilities

• Provide critical support to the Project Development Team.
• Review construction and consultant proposals, manage risk.
• Maintain meticulous progress tracking tools.
• Coordinate and participate in various meetings and events.

Skills

Construction project administration

Accounts Payable processes

Budget tracking

Microsoft Office proficiency

Interpersonal skills

Education

3 years of relevant experience

Tools

Yardi budgeting software

SharePoint technology

Job description

Sr. Construction Contracts and Accounting Administrator

Provide critical support to the Project Development Team in the Northern California Region. Review construction and consultant proposals, manage risk, and draft contracts and change directives according to standardized forms. Detail job cost budget management and monthly cash forecasting. Manage invoices and contractor progress billings, including a thorough review of contract requirements, backup documents, lien releases, and routing via Yardi workflow for approvals. Participate in meetings with General Contractors and Consultants to aid in change management by assisting with timely notifications. Assist with coordination required to interface with governmental agencies to start and close out projects. The Senior Construction Contracts Administrator will be the key point of contact between the field and main offices.

Duties and responsibilities

• Maintains meticulous progress tracking tools including databases, spreadsheets and computer-based applications to generate accurate reporting for budgeting and cash forecasting.
• Create, assemble and distribute reports internally and externally as required for the team.
• Maintains file server structure and manages project document control. Partner with General Contractor and Consultants to ensure all project documents are organized and current (construction documents, testing and inspection reports, change order management documents, etc.).
• Coordinates and participates in various meetings and events.
• Interface with contractors, vendors, consultants and governmental agencies.
• Coordinate and assemble change directive documentation, construction change order requests, proposals and related construction documents.
• Review contractor progress billings to confirm the billing package is complete with all required back-up, Architect Certification, lien release documents prior to payment release.
• Review and coding of all project-related invoices in compliance with contract documents and approved budget.
• Maintain accurate tracking and reporting of project cost management to include budget and cash forecasting.
• Communicate and coordinate with internal Contracts and Insurance Administrator relating to consultant, contractor and vendor insurances to ensure compliance with the contract documents and Goodman requirements.
• Attend weekly project meetings with the General Contractor, Design Consultants and misc. vendors to provide aid in expediting required tasks. Coordinate with Construction Managers to identify required actions by the Development Team and manage distribution and incorporation into ongoing project task list.
• Attends and participates in internal and external meetings within the Goodman organization in support of the development and construction team efforts.
• Detail review of property taxes as needed.
• Time to be split between the Goodman office and project field office – if necessary.

Education, Experience and Knowledge

• Minimum of 3 years of development or construction industry project administration experience.
• Significant experience and knowledge in Accounts Payable processes.
• Able to anticipate development team needs, make decisions and resolve issues in their absence.
• Knowledgeable in budget tracking and basic contract/accounting terminology.
• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
• Build effective relationships with associates, design team, contractors, consultants and multiple agencies typically encountered in the development industry. Actions should reflect and support company core values.
• Able to write clearly and concisely in a variety of communication settings and styles.
• Open to change and can learn quickly when faced with new opportunities and challenges.
• Organizes people, tools and equipment and plans/manages multiple activities to accomplish desired results.
• Exhibits commitment to quality by evaluating project-related processes and making necessary changes to improve and meet internal and external expectations.
• Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to organize and prioritize work assignments and meet deadlines.
• The position requires motivation and commitment to a fast-paced Development Team.
• Acts with integrity and supports company values while completing tasks.
• Displays tactful, mature and professional demeanor with well-developed interpersonal skills; a team player with a collaborative approach.
• Strong computer skills in word processing, spreadsheets, scanning, database software; proficient with PC and Microsoft Office products.
• Experience with SharePoint technology
• Experience with Yardi budgeting software

What it's like to work at Goodman?

Goodman is a provider of essential infrastructure. We own, develop and manage high quality, sustainable logistics properties and data centers in major global cities that are critical to the digital economy.

We’re a collaborative team with a shared vision to make the world a better place for our customers, our investors, our people, and the communities we operate in. We value innovation, integrity, determination, and sustainability, and our purpose is simple: to make space for greatness in everything we do.

Goodman encourages innovation at every level. We seek individuals who are eager to challenge conventional thinking, drive change, and develop new ideas that contribute to a sustainable and successful business. Your creativity and forward-thinking approach can make a tangible difference today and long into the future.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Accounting/Auditing

Industries

• Real Estate and Construction

Inferred from the description for this job: Medical insurance, Vision insurance, 401(k), Paid maternity leave, Paid paternity leave, Tuition assistance, Disability insurance.

Get notified when a new job is posted.