Construction Contracts Coordinator

Goodman; Irvine (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading construction firm is seeking a Construction Contracts Coordinator to provide essential support to their North America Project Development Team. Responsibilities include managing construction proposals, contractor communications, and project documentation. The ideal candidate will have a minimum of 3 years of project administration experience in the construction industry, effective communication skills, and proficiency in tools like Yardi. This role emphasizes organization and a commitment to supporting the development team's needs.

Qualifications

• Minimum of 3 years in construction or project administration.
• Strong interpersonal skills and a team player attitude.
• Demonstrated ability to manage multiple projects efficiently.

Responsibilities

• Support North America Project Development Team with contract management.
• Review contractor billings and maintain project documentation.
• Coordinate meetings with contractors and governmental agencies.

Skills

Project administration

Budget tracking

Effective communication

Relationship building

Computer proficiency

Tools

SharePoint

Yardi

Job description

The Construction Contracts Coordinator will provide critical support to the North America Project Development Team. They will review construction and consultant proposals, risk management and drafting of contract and change directives as per standardized forms. They will manage invoices and contractor progress billings to include a thorough review of contract requirements, backup and lien releases for coding and routing via Yardi workflow for approvals.

They will participate in meetings with General Contractor and Consultants to aid in change management by assisting with timely notifications and assist with the coordination required to interface with the various governmental agencies to start and close out projects. The Construction Contracts Coordinator will be the key point of contact between the field and main offices.

Administrative

• Maintains meticulous progress tracking tools including databases, spreadsheets and computer-based applications to generate accurate reporting for budgeting and cash forecasting.
• Create, Assemble and distribute reports internally and externally as required for the team.
• Maintains file server structure and manages project document control. Partner with General Contractor and Consultants to ensure all project documents are organized and current (construction documents, testing and inspection reports, change order management documents, etc.)
• Coordinates and participates in various meetings and events.
• Interface and with contractors, vendors, consultants and governmental agencies.

Project Administration

• Coordination and assembly of change directive documentation, construction change order requests, proposals and related construction documents.
• Review contractor progress billings to confirm the billing package is complete with all required back-up, Architect Certification, lien release documents prior to payment release.
• Review and coding of all project related invoices in compliance with contract documents and approved budget.
• Communicate & coordinate with internal Insurance Administrator relating to consultant, contractor and vendor insurances to ensure compliance with the contract documents and Goodman requirements.
• Attend weekly project meetings with the General Contractor, Design Consultants and misc. vendors to provide aid in expediting required tasks. Coordinate with Construction Managers to identify required actions by the Development Team and manage distribution and incorporation into ongoing project task list.
• Attends and participates in internal and external meetings within the Goodman organization in support of the development and construction team efforts.
• Assist with the coordination required to interface with the various governmental agencies to start and close out projects.

Qualifications

• Minimum of 3 years development or construction industry project administration experience.
• Able to anticipate development team needs, make decisions and resolve issues in their absence.
• Knowledgeable in budget tracking and basic contract/accounting terminology.
• Uses time effectively based on key priorities; accepts direction from more than one person at a time and oversees multiple projects.
• Builds effective relationships with associates, design team, contractors, consultants and the multiple agencies typically encountered in the development industry. Actions should reflect and support company core values.
• Able to write clearly and concisely in a variety of communication settings and styles.
• Open to change and can learn quickly when faced with new opportunities and challenges.
• Organizes people, tools and equipment and plan/manage multiple activities to accomplish desired results.
• Exhibits commitment to quality by evaluating project-related processes and making necessary changes to make improvements, and meeting/exceeding internal and external expectations.
• Demonstrated ability to manage multiple projects and tasks daily with efficiency and accuracy. Ability to organize and prioritize work assignments and meet deadlines.
• The position requires motivation and commitment to a fast-paced, high volume Development Team.
• Acts in a manner of integrity that demonstrates support for the company values and the employees, while maintaining constant focus on completing tasks with integrity.
• Displays tactful, mature and professional demeanor with well-developed interpersonal skills including the ability to work with diverse personnel. Team player with a collaborative approach.
• Strong computer skills in word processing, spreadsheet, scanning, database software. Demonstrates proficiency using a personal computer (PC) and company communication tools, such as email, internet and Microsoft Products (e.g., Word, Excel, Office, Outlook)
• Experience with SharePoint technology
• Experience with Yardi budgeting software
• Experience with Accounts Payable