Sr Billing Specialist

A/Z Corp; North Stonington (CT); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Medical, dental, life, and vision

Disability coverage

401(k) retirement plan

Profit-sharing opportunities

Paid vacation and holidays

Mental wellbeing services

Job summary

A/Z Corporation is seeking a Senior Billing Specialist to oversee complex invoicing, ensure accuracy, and support cash flow objectives across projects and customers.

The role requires reviewing contracts, handling lump sum and time & material billings, and serving as the primary contact for billing inquiries while collaborating with Project Managers to ensure proper setup and timely billings.

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
• Minimum of 5 years of billing, accounts receivable, or accounting experience.
• Construction industry billing experience preferred.
• Experience with lump sum billing, AIA billing, government contracts, time and material billing, or other complex invoicing environments.
• Experience using ERP or accounting software such as Sage, CMiC, Oracle or similar systems.

Responsibilities

• Lead the preparation, review, and distribution of monthly billing packages for assigned projects and customers.
• Review customer contracts to ensure billing is completed in accordance with contractual terms, schedules, and requirements.
• Process complex invoices, requisitions, lump sum billings, time and material billings, and other customer billing transactions within the accounting system.
• Serve as the primary point of contact for escalated billing inquiries, disputes, and payment issues.
• Partner with Project Managers and Operations teams to ensure accurate project setup, billing rates, contract values, and change orders.
• Review billing data for accuracy, completeness, and compliance prior to invoice submission.
• Monitor billing schedules and deadlines to ensure timely invoicing and maximize cash flow.
• Prepare and process billing adjustments, credit memos, write-offs, and invoice corrections as necessary.
• Research and resolve billing discrepancies through collaboration with internal departments and external customers.
• Maintain organized billing documentation and ensure records are properly archived in document management systems.
• Assist with month-end and year-end closing activities relating to billing and accounts receivable.
• Generate billing reports, aging analyses, and key performance indicators for management review.
• Identify opportunities for process improvements and assist with implementation of best practices.
• Provide education, mentoring, and guidance to Billing Specialists and other team members.
• Support audits by providing requested documentation and explanations.
• Assist management with special projects and perform additional duties as assigned.

Skills

Independent work

Team collaboration

Attention to detail

Communication skills

English fluency

Time management

Education

Associate's degree in Accounting, Finance, Business Admin., or related field

Tools

Sage

CMiC

Oracle

Job description

Position Summary: The Sr Billing Specialist is responsible for overseeing complex billing processes, ensuring accurate and timely invoicing, supporting cash flow objectives, and serving as a subject matter expert for billing operations. This role partners with internal and external stakeholders to support contract compliance, optimize revenue recognition, and enhance the overall customer experience.Role and Responsibilities:Regular attendance at assigned location; may include A/Z satellite offices or another project site.Lead the preparation, review, and distribution of monthly billing packages for assigned projects and customers.Review customer contracts to ensure billing is completed in accordance with contractual terms, schedules, and requirements.Process complex invoices, requisitions, lump sum billings, time and material billings, and other customer billing transactions within the accounting system.Serve as the primary point of contact for escalated billing inquiries, disputes, and payment issues.Partner with Project Managers and Operations teams to ensure accurate project setup, billing rates, contract values, and change orders.Review billing data for accuracy, completeness, and compliance prior to invoice submission.Monitor billing schedules and deadlines to ensure timely invoicing and maximize cash flow.Prepare and process billing adjustments, credit memos, write-offs, and invoice corrections as necessary.Research and resolve billing discrepancies through collaboration with internal departments and external customers.Maintain organized billing documentation and ensure records are properly archived in document management systems.Assist with month-end and year-end closing activities relating to billing and accounts receivable.Generate billing reports, aging analyses, and key performance indicators for management review.Identify opportunities for process improvements and assist with implementation of best practices.Provide education, mentoring, and guidance to Billing Specialists and other team members.Support audits by providing requested documentation and explanations.Assist management with special projects and perform additional duties as assigned.QualificationsEssential Skills & Characteristics:Ability to work independently and as part of a teamFollow plans and instructions from supervisors or more experienced workersStrict adherence to all safety rules and qualityInteract with all co-workers and clients in an attentive courteous mannerAt times may perform clerical/administrative dutiesAbility to communicate fluently in the English languageAccuracy and attention to detailGood communication skillsEducation & ExperienceAssociate's degree in Accounting, Finance, Business Administration, or related field preferred.Minimum of 5 years of billing, accounts receivable, or accounting experience.Construction industry billing experience preferred.Experience with lump sum billing, AIA billing, government contracts, time and material billing, or other complex invoicing environments preferred.Experience using ERP or accounting software such as Sage, CMiC, Oracle or similar systems.As a 100% employee-owned company, A/Z Corporation is committed to supporting the well-being and financial success of its Team Members by offering a comprehensive benefits package that includes medical, dental, life, and vision insurance, disability coverage, mental wellbeing services, a 401(k) retirement plan, profit-sharing opportunities, paid vacation and holidays, and other benefits for eligible Team Members.A/Z Corporation is an employee owned, tobacco-free, equal opportunity employer, we do not discriminate based on marital status, race, color, creed, gender, sex, religion, national origin, gender identity, age, veteran status, union affiliation, physical or mental disability, citizenship status, sexual orientation, genetic information, or other legally protected status