Sr. Assoc, Administrative Services

Merck; New Jersey; On-site; USD 83,000 - 130,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement benefits

Paid holidays

Vacation

Sick days

Annual bonus and long-term incentive

Job summary

Merck in New Jersey seeks a Senior Administrative Services Associate to provide comprehensive support to leaders and teams, enabling operational excellence through coordination, communication, and execution of priorities.

The role requires exceptional organization, discretion, and adaptability in a fast-paced environment. Responsibilities include calendar management, meeting and event coordination, travel arrangements, preparing business documents, and supporting special projects.

Qualifications

• Minimum of 8 years Administrative Assistant experience.
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience coordinating complex calendars and travel.
• Ability to prepare reports, presentations, and business documents.

Responsibilities

• Provide comprehensive administrative, secretarial, and clerical support.
• Manage multiple priorities with strong organizational skills and attention to detail.
• Complete tasks requiring analytical thinking, problem-solving, and independent decision-making.
• Prepare reports, presentations, and other business documents; conduct basic research as needed.
• Collaborate across teams and meet deadlines and objectives.
• Manage complex calendar scheduling, meeting coordination, and domestic/international travel arrangements.
• Communicate with senior leaders and external partners to ensure workflow and coordination.
• Coordinate and support special projects and cross-functional initiatives.

Skills

Administrative Support

Calendar Management

Interpersonal Communication

Office Applications

Schedule Planning

Team Coordination

Travel Scheduling

Catering Management

Event Planning

File Management

Education

High School Diploma

Professional certifications (e.g. CAP, PMP, PHR)

Tools

MS Office Suite

Concur Travel and Expense

Job description

Job Description

The Senior Associate, Administrative Services is a highly trusted partner who provides comprehensive administrative support to leaders and team members. This role enables operational excellence by ensuring effective coordination, communication, and execution of departmental priorities.

The position requires exceptional organizational skills, sound judgment, discretion, and adaptability to support a fast-paced and dynamic environment. Key responsibilities include managing complex calendars, coordinating meetings and events, arranging domestic and international travel, supporting financial processes, preparing business documents and presentations, and coordinating special projects and initiatives.

In addition to providing day-to-day administrative support, this individual plays a critical role in driving efficiency, consistency, and effective business operations across the department. The successful candidate is proactive, resourceful, detail-oriented, and committed to delivering high-quality results. They demonstrate strong collaboration and communication skills, build effective relationships with leaders and cross-functional stakeholders, and continuously seek opportunities to enhance processes and improve ways of working through the use of established systems and emerging productivity tools.

Responsibilities

• Provide comprehensive administrative, secretarial, and clerical support.
• Manage multiple priorities and assignments simultaneously while applying strong organizational skills, sound judgment, and attention to detail.
• Complete a variety of complex administrative tasks requiring analytical thinking, problem-solving, creativity, and independent decision-making.
• Prepare reports, presentations, correspondence, spreadsheets, charts, and other business documents; conduct basic research as needed.
• Collaborate effectively across teams and work independently to meet deadlines and business objectives.
• Manage complex calendar scheduling, meeting coordination, and domestic and international travel arrangements, including multi-leg itineraries.
• Communicate effectively with senior leaders, internal stakeholders, and external partners to ensure efficient workflow and coordination.
• Coordinate and support special projects, events, and cross-functional initiatives.

Education

• High School Diploma (Required)
• Advanced education or certifications such as (e.g. Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification) (Preferred)

Required Experience

• Minimum of (8) years Administrative Assistant experience (B3)
• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices

The salary range for this role is: $ 82,700 - $130,200

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee's position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.

The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.

Benefits

• Medical, dental, vision healthcare and other insurance benefits (for employee and family)
• Retirement benefits, including 401(k)
• Paid holidays
• Vacation
• Compassionate and sick days
• Annual bonus and long-term incentive, if applicable

Required Skills

• Administrative Support
• Calendar Management
• Catering Management
• Event Planning
• File Management
• International Travel Arrangements
• Interpersonal Communication
• Office Applications
• Office Management
• Prioritization
• Project Management
• Schedule Planning
• Task Management
• Team Coordination
• Travel Scheduling

Preferred Skills

• Concur Travel and Expense
• Expense Reports
• Travel Expense Reports

US and Puerto Rico Residents Only

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As an federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit: EEOC Know Your Rights EEOC GINA Supplement

We are proud to be a company that embraces the val