Sr. Administrator Leave of Absence - Contract

Affinity Eye Care; Dallas, Northern (TX, KY); Hybrid; USD 75,000 - 95,000; Part time

Benefits offered by this job

401(k) with Match

Medical/Dental/Life/STD/LTD

Vision Service Plan

Paid Holidays

Job summary

Affinity Eye Care seeks a Sr. Leave Administrator to oversee all leave programs, coordinating with optometrists and a third-party admin. You’ll manage from intake to return-to-work, ensuring compliant, compassionate support across FMLA, ADA and state leaves.

The role is a long-term contract with potential for hire, remote-friendly, and requires a minimum of a related degree with 5+ years’ leave administration experience. Strong communication and problem-solving skills are essential.

Qualifications

• Bachelor’s degree in related field or applicable experience
• 5+ years SME in leave of absence/multi-state paid leave administration with working knowledge of FMLA, ADA, state/federal leave requirements
• Proficient with Microsoft Office Suite, HRIS, leave-management systems
• Excellent communication, presentation, organization, time management, problem solving and follow-up skills
• Ability to work in a fast-paced environment and handle confidential information with discretion
• Remote/hybrid capacity with accountability and self-motivation

Responsibilities

• Serve as SME for leave programs including FMLA, ADA, state/local leaves and company-sponsored programs
• Provide empathetic, white-glove support to Optometrists during leave processes
• Maintain proactive communication via phone, video, email and other channels
• Manage caseload from intake through return to work with timely documentation
• Coordinate with third-party leave administrator and act as internal resource for employees and managers
• Oversee eligibility determinations, notices, medical certifications, extensions, benefit continuation and case closure
• Identify leave-related risks and collaborate on process improvements
• Monitor regulatory changes and ensure compliance and accurate leave tracking and audits
• Perform additional duties, reporting, audits and projects

Skills

Communication

Organization

Time management

Problem solving

Follow-up

Education

Bachelor’s degree or related experience

Tools

Microsoft Office Suite

HRIS

Leave-management systems

Job description

Sr. Administrator Leave of Absence - Contract

Practice Name

Corporate

About the Job

The Sr. Leave Administrator is responsible for assisting our Optometrists with the administration of all time away/ leaves of absence programs including mandatory state paid leave and disability programs. You will ensure compliance with federal, state, and local regulations while supporting employees through various types of leave.

This is a long term contract role with potential to hire.

• Serve as the subject matter expert for leave of absence programs, including FMLA, ADA-related leave and accommodations, state and local paid leave programs, military leave, parental leave, personal leave, and company-sponsored leave programs.
• Provide People First, white-glove service by delivering empathetic, compassionate, and personalized support to Optometrists throughout the leave and time-away process.
• Maintain consistent and proactive communication with Optometrists through phone, video conferencing, email, and other appropriate communication channels to ensure employees feel informed and supported throughout their leave.
• Independently manage a caseload of leave and accommodation requests from initial intake through return to work, ensuring timely communication, documentation, and resolution.
• Partner with the Company's third-party leave administrator to ensure accurate and timely administration of leave requests while serving as the primary internal resource for employees and managers.
• Coordinate all aspects of the leave process, including eligibility determinations, required notices, medical certifications, leave extensions, benefit continuation, return-to-work planning, and case closure.
• Proactively identifies leave-related risks, collaborates with leadership on process improvements and supports complex cases.
• Monitor changes to federal, state, and local leave of absence regulations and proactively support new and upcoming regulations and maintain accurate leave tracking, reporting, case documentation, and audits to ensure compliance and data integrity.
• Perform additional duties, reporting, audits, and projects assigned.

Requirements

• Bachelor’s degree in related field or applicable experience
• 5+ years SME in leave of absence/ multi-state paid leave administration with working knowledge of FMLA, ADA, state and federal leave requirements, and company leave policies.
• Mergers and acquisitions experience a plus
• Proficient with Microsoft Office Suite, HRIS, leave-management systems, and virtual communication platforms.
• Excellent communication, presentation, organization, time management, problem solving, and follow-up skills
• Ability and flexibility to work in a fast-paced environment and to handle confidential and sensitive information with discretion.
• Must have accountability and self-motivation for projects in a remote/hybrid capacity.

Full Time / Part Time

Contractor

Work Location

Remote

Base Wage Range

• Benefits: 401(k) with Match, Medical/Dental/Life/STD/LTD, Vision Service Plan, Employee Vision Discount, Program HSA/FSA, PTO, Paid Holidays *Benefits applicable to Full Time Employment only*

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AEG complies with applicable Federal and civil rights laws, including Section 1557 of the Patient Protection and Affordable Care Act, and does not discriminate on the basis of race, color, national origin, ethnicity, age, disability, sex, sexual orientation, gender identity, or any combination thereof. In addition, we strive to be a company that welcomes and supports people of all backgrounds and identities, patients, customers, and Associates alike. This includes, but is not limited to culture, immigration status, social and economic class, educational level, and expression, size, family status, political belief, or religion.