Sr. Administrator Leave of Absence - Contract

AEG Vision; Dallas, Northern (TX, KY); Hybrid; USD 70,000 - 95,000; Full time

Benefits offered by this job

401(k) with Match

Medical/Dental/Life/STD/LTD

Vision Service Plan

PTO

Paid Holidays

Job summary

AEG Vision is seeking a Sr. Leave Administrator to manage all aspects of leave programs for Optometrists in a remote setting.

You will handle FMLA, ADA, state/local leaves, and company-sponsored programs while ensuring compliance and compassionate support throughout the process. The role requires 5+ years of multi-state leave administration, strong communications, and experience with HRIS and leave-management systems.

Qualifications

• Bachelor’s degree in related field or applicable experience.
• 5+ years SME in leave of absence/multi-state paid leave administration.
• Proficient with Microsoft Office Suite, HRIS, leave-management systems, and virtual communication platforms.

Responsibilities

• Serve as SME for FMLA, ADA, state/local leaves, and military/parental leave programs.
• Provide high-touch, empathetic service to Optometrists throughout leave process.
• Maintain proactive communication via phone, video, email and other channels.
• Manage a caseload from intake to return-to-work and coordinate with third-party leave administrator.
• Identify leave-related risks and support process improvements.

Skills

Leave of Absence

HRIS

Microsoft Office

Communication

Education

Bachelor

Tools

HRIS

Microsoft Office

Leave-management systems

Video conferencing

Job description

Sr. Administrator Leave of Absence - Contract

Practice Name

Corporate

About the Job

The Sr. Leave Administrator is responsible for assisting our Optometrists with the administration of all time away/ leaves of absence programs including mandatory state paid leave and disability programs. You will ensure compliance with federal, state, and local regulations while supporting employees through various types of leave.

This is a long term contract role with potential to hire.

• Serve as the subject matter expert for leave of absence programs, including FMLA, ADA-related leave and accommodations, state and local paid leave programs, military leave, parental leave, personal leave, and company-sponsored leave programs.
• Provide People First, white-glove service by delivering empathetic, compassionate, and personalized support to Optometrists throughout the leave and time-away process.
• Maintain consistent and proactive communication with Optometrists through phone, video conferencing, email, and other appropriate communication channels to ensure employees feel informed and supported throughout their leave.
• Independently manage a caseload of leave and accommodation requests from initial intake through return to work, ensuring timely communication, documentation, and resolution.
• Partner with the Company's third-party leave administrator to ensure accurate and timely administration of leave requests while serving as the primary internal resource for employees and managers.
• Coordinate all aspects of the leave process, including eligibility determinations, required notices, medical certifications, leave extensions, benefit continuation, return-to-work planning, and case closure.
• Proactively identifies leave-related risks, collaborates with leadership on process improvements and supports complex cases.
• Monitor changes to federal, state, and local leave of absence regulations and proactively support new and upcoming regulations and maintain accurate leave tracking, reporting, case documentation, and audits to ensure compliance and data integrity.
• Perform additional duties, reporting, audits, and projects assigned.

Requirements

• Bachelor’s degree in related field or applicable experience
• 5+ years SME in leave of absence/ multi-state paid leave administration with working knowledge of FMLA, ADA, state and federal leave requirements, and company leave policies.
• Mergers and acquisitions experience a plus
• Proficient with Microsoft Office Suite, HRIS, leave-management systems, and virtual communication platforms.
• Excellent communication, presentation, organization, time management, problem solving, and follow-up skills
• Ability and flexibility to work in a fast-paced environment and to handle confidential and sensitive information with discretion.
• Must have accountability and self-motivation for projects in a remote/hybrid capacity.

Full Time / Part Time

Contractor

Work Location

Remote

Base Wage Range

• Benefits: 401(k) with Match, Medical/Dental/Life/STD/LTD, Vision Service Plan, Employee Vision Discount, Program HSA/FSA, PTO, Paid Holidays *Benefits applicable to Full Time Employment only*

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AEG complies with applicable Federal and civil rights laws, including Section 1557 of the Patient Protection and Affordable Care Act, and does not discriminate on the basis of race, color, national origin, ethnicity, age, disability, sex, sexual orientation, gender identity, or any combination thereof. In addition, we strive to be a company that welcomes and supports people of all backgrounds and identities, patients, customers, and Associates alike. This includes, but is not limited to culture, immigration status, social and economic class, educational level, and expression, size, family status, political belief, or religion.