Senior Admin Partner to CEO

Illumina; Coronado (CA); On-site; USD 65,160 - 97,754; Full time

Benefits offered by this job

Health/dental/vision

Retirement benefits

Paid time off

ERGs and inclusion

Job summary

Illumina seeks a Senior Administrative Partner to provide high‑level support to the CEO, handling complex scheduling, coordination, and strategic executive operations in a confidential, fast paced environment.

You will work with the Executive Leadership Team, coordinate Board activities, and manage travel, reports, and communications while representing Illumina with professionalism and discretion.

Qualifications

• Typically requires a minimum of 10 years of related experience with at least 5+ years supporting C‑level Executives
• 2‑3 years’ experience supporting the CEO, preferred
• Ability to demonstrate exceptional professional presence to engage effectively with customers/partners at executive level
• Requires a High School Diploma or GED; Bachelor’s degree preferred
• Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration
• Must have a high level of proficiency in Outlook, Word, Excel and Power Point

Responsibilities

• Reports to CEO and supports department / function
• Partners closely with the CEO and Executive Leadership Team to coordinate priorities, communications, and operating rhythms in addition to coordinating Executive Leadership Team meetings, agendas, materials, action items, and follow‑up
• Builds strong relationships with Board members and stakeholders, ensuring seamless coordination, exceptional service, and the highest standards of confidentiality and professionalism
• Demonstrates a deep understanding of Executive Leadership Team preferences, leadership priorities, operating styles, and organizational dynamics to anticipate needs, influence outcomes, facilitate alignment, and represent the CEO with professionalism, discretion, and sound judgment
• Serves as the primary point of contact for the Board of Directors, overseeing communications, meeting planning, logistics, materials, and follow‑up activities
• Establishes and models best practices for the Senior Administrative Partner and Global Administrative Partner community, fostering collaboration, professionalism, and operational excellence across the organization
• Manages executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics
• Prepares reports by collecting and analyzing information
• Answers, screens and directs telephone calls
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Organizes, reconciles and submits expense reports in Concur
• Acts as an ambassador for Illumina – internally & externally, exhibiting a positive attitude and living our values
• Demonstrates excellent business partnership with multiple departments, functions, sites or leaders globally
• Creates and revises systems and procedures by analyzing operating practices, record‑keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes
• Makes recommendations for new procedures and implements practices to increase productivity and where appropriate, effectively manages communications
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results
• Manages confidential information which requires utmost discretion and adherence to corporate governance policies
• Organizes and plans a variety of events including conferences and meetings

Skills

Calendar management

Meeting & event planning

Executive support

Presentation preparation

Expense reports

MS Office mastery

Outlook

Word

Excel

PowerPoint

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Outlook

Word

Excel

PowerPoint

Job description

What if the work you did every day could impact the lives of people you know? Or all of humanity? At Illumina, we are expanding access to genomic technology to realize health equity for billions of people around the world. Our efforts enable life‑changing discoveries that are transforming human health through the early detection and diagnosis of diseases and new treatment options for patients. Working at Illumina means being part of something bigger than yourself. Every person, in every role, has the opportunity to make a difference. Surrounded by extraordinary people, inspiring leaders, and world changing projects, you will do more and become more than you ever thought possible.

Summary

The Senior Administrative Partner provides support to the Chief Executive Officer. This role is responsible for managing complex scheduling and coordination activities, supporting leadership priorities, and facilitating efficient execution of meetings, initiatives, and day-to-day operations in a dynamic executive environment. The role provides high-level administrative and analytical support in a fast‑paced, highly confidential environment.

Responsibilities

• Reports to CEO and supports department / function
• Partners closely with the CEO and Executive Leadership Team to coordinate priorities, communications, and operating rhythms in addition to coordinating Executive Leadership Team meetings, agendas, materials, action items, and follow‑up
• Builds strong relationships with Board members and stakeholders, ensuring seamless coordination, exceptional service, and the highest standards of confidentiality and professionalism
• Demonstrates a deep understanding of Executive Leadership Team preferences, leadership priorities, operating styles, and organizational dynamics to anticipate needs, influence outcomes, facilitate alignment, and represent the CEO with professionalism, discretion, and sound judgment
• Serves as the primary point of contact for the Board of Directors, overseeing communications, meeting planning, logistics, materials, and follow‑up activities
• Establishes and models best practices for the Senior Administrative Partner and Global Administrative Partner community, fostering collaboration, professionalism, and operational excellence across the organization
• Manages executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics
• Prepares reports by collecting and analyzing information
• Answers, screens and directs telephone calls
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics
• Organizes, reconciles and submits expense reports in Concur
• Acts as an ambassador for Illumina – internally & externally, exhibiting a positive attitude and living our values
• Demonstrates excellent business partnership with multiple departments, functions, sites or leaders globally
• Creates and revises systems and procedures by analyzing operating practices, record‑keeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes
• Makes recommendations for new procedures and implements practices to increase productivity and where appropriate, effectively manages communications
• Completes operational requirements by scheduling and assigning administrative projects; expediting work results
• Manages confidential information which requires utmost discretion and adherence to corporate governance policies
• Organizes and plans a variety of events including conferences and meetings

Requirements

• Typically requires a minimum of 10 years of related experience with at least 5+ years supporting C‑level Executives
• 2‑3 years’ experience supporting the CEO, preferred
• Ability to demonstrate exceptional professional presence to engage effectively with customers/partners at executive level
• Requires a High School Diploma or GED; Bachelor’s degree preferred
• Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration
• Must have a high level of proficiency in Outlook, Word, Excel and Power Point

Compensation & Benefits

• The estimated base hourly range for the Senior Admin Partner to CEO role based in the United States of America is: $47.30 - $70.96.
• Additionally, all employees are eligible for one of our variable cash programs (bonus or commission) and eligible roles may receive equity as part of the compensation package.
• We offer a wide range of benefits as innovative as our work, including access to genomics sequencing, family planning, health/dental/vision, retirement benefits, and paid time off.
• We are a company deeply rooted in belonging, promoting an inclusive environment where employees feel valued and empowered to contribute to our mission.
• Built on a strong foundation, Illumina has always prioritized openness, collaboration, and seeking alternative perspectives to propel innovation in genomics.
• We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race.
• We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and offer opportunities to engage in social responsibility.
• We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information.
• Illumina conducts background checks on applicants for whom a conditional offer of employment has been made. Qualified applicants with arrest or conviction records will be considered for employment in accordance with applicable local, state, and federal laws. Background check results may potentially result in the withdrawal of a conditional offer of employment. The background check process and any decisions made as a result shall be made in accordance with all applicable local, state, and federal laws.
• Illumina prohibits the use of generative artificial intelligence (AI) in the application and interview process.
• If you require accommodation to complete the application or interview process, please contact [e-mail].
• The position will be posted until a final candidate is selected or the requisition has a sufficient number of qualified applicants.
• This role is not eligible for visa sponsorship.

The potential of genomics to change the world is unparalleled. At Illumina, we are leading the way. Our technology empowers researchers and clinicians globally to improve cancer treatments, change the course of diseases, protect the environment, and fight food insecurity. We are made up of dedicated professionals, all‑in on creating a better world – and we need every skill set on our path to making genomics useful for all. Learn more about life at Illumina.