Sr Administrative Assistant II, Student Academic Support

The University of Texas Southwestern Medical Center; Dallas (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Retirement programs

Tuition reimbursement

Job summary

The University of Texas Southwestern Medical Center in Dallas is seeking a Sr Administrative Assistant II for Student Academic Support. This role provides moderately complex administrative and coordination support to the department, including managing schedules, exams coordination, and data reporting.

The successful candidate will have strong organizational skills, experience with records management, and the ability to liaise with multiple departments.

Qualifications

• Educational and organizational experience required for administrative support.
• Proven ability to manage schedules, records, and reports.
• Strong communication and coordination with multiple departments.

Responsibilities

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work and cover receptionist duties.
• Schedules and organizes meetings, travel and department activities.
• Composes and processes documents and ensures operational workflow.
• Acts as department liaison with other departments and agencies.

Skills

Administrative support

Scheduling

Data reporting

Education

High School Graduate or equivalent

Job description

Job Description - Sr Administrative Assistant II, Student Academic Support (967605)

Job Description

Sr Administrative Assistant II, Student Academic Support - ( 967605 )

Description

WHY UT SOUTHWESTERN?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. As a world-renowned medical and research center, we strive to provide the best possible care, resources, and benefits for our valued employees. Ranked as the number 1 hospital in Dallas-Fort Worth according to U.S. News & World Report , we invest in you with opportunities for career growth and development to align with your future goals. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more. We invite you to be a part of the UT Southwestern team where you'll discover a culture of teamwork, professionalism, and a rewarding career!

JOB SUMMARY

Works under direction to assist with management of moderately complex administrative and/or business functions of department, division, or unit. SASS provides support services for all students attending UTSW. SASS collaborates with the Medical School, School of Health Professions, The Graduate School, and the School of Public Health. Our services include academic coaching, learning assessments, peer tutoring sessions, exam proctoring, and exam preparation for National Board Exams. Last year SASS had 687 appointments, offered 119 tutoring sessions, and provided exam proctoring to 123 students. Job Duties and Responsibilities Collects, maintains, and reports confidential data related to programs. Coordinates exams for students with students with disability accommodations. Maintenance of records, set-up and in-room monitoring of exams to maintain security. Coordinates supervisors' schedules: Makes calendar appointments, & travel arrangements Coordinates scheduling &use of facilities Greets visitors to the office; receives and directs incoming calls. Completes projects and reports as assigned by supervisor.

BENEFITS

UT Southwestern is proud to offer a competitive and comprehensive benefits package to eligible employees. Our benefits are designed to support your overall wellbeing, and include:

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer
• Education High School Graduate or equivalent.
• Experience 4 years Related work experience or May consider higher completed education in lieu of experience.

JOB DUTIES

• Provides moderately complex administrative skills for a department.
• Prepares, maintains and posts records, reports and budget information.
• Prepares or directs the preparation of charts, graphs, and administrative, fiscal, personnel, and/or statistical reports.
• Selects office vendors and monitors purchasing processes.
• May assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
• Schedules and organizes activities such as meetings, travel, conferences and department activities for members of the department.
• Composes and processes repetitive and non-repetitive documents in accordance to established procedures.
• Organizes office procedures to ensure effective operation.
• Acts as department liaison with other departments and agencies.
• Processes all personnel and purchasing transactions following institutional policies and procedures.
• Determines work priorities and monitors progress toward work deadlines.
• Ensures document retention processes are followed using established guidelines.
• Performs other duties as assigned.

SECURITY AND EEO STATEMENT

Security This position is security-sensitive and subject to Texas Education Code 51.215, which authorizes UT Southwestern to obtain criminal history record information.

EEO UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.

UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of: race; color; religion; national origin; gender, including sexual harassment; age; disability; citizenship; and veteran status. In addition, it is UT Southwestern policy to prohibit discrimination on the basis of sexual orientation, gender identity, or gender expression.

Copyright 2017.The University of Texas Southwestern Medical Center5323 Harry Hines Blvd., Dallas, Texas 75390Phone [phone]