Sr. Administrative Assistant - Housing and Human Services

Fallschurchva; Falls Church (VA); Presencial; USD 63.000 - 77.000; Jornada completa

Descripción de la vacante

The City of Falls Church is seeking a Senior Administrative Assistant to provide advanced administrative and operational support to the Housing and Human Services Department. You will help coordinate daily operations, manage contracts and grants, monitor budgets, and maintain essential records and processes that support the department’s work.

The ideal candidate will be proactive, detail-oriented, and able to handle confidential information with discretion.

Formación

• Associate degree or three years of municipal office experience or an equivalent combination.
• Experience with Microsoft Office and other office-related software is valuable.

Responsabilidades

• Coordinate office workflow and maintain records and filing systems.
• Develop, monitor, and administer contracts and grants, including reviewing terms.
• Monitor departmental expenditures and assist with budget activities.
• Coordinate across City departments to support departmental needs.
• Prepare and maintain confidential records and documents.
• Support department programs and staff through efficient administrative processes.

Conocimientos

Strong writing skills

Effective communication

Analytical skills

Educación

Associate degree in Office Technology, Business Administration, Human Resources - Retirement Programs, Compliance Administration, or a related field

Herramientas

Microsoft Office

Descripción del empleo

Sr. Administrative Assistant - Housing and Human Services$70,000OnsiteClosing Date: November 5, 2026

Are you an organized, resourceful administrative professional who enjoys keeping operations running smoothly while supporting programs that make a difference in the community? The City of Falls Church is seeking a Senior Administrative Assistant to support our Housing and Human Services (HHS) Department. This is an opportunity to bring your administrative expertise, attention to detail, and problem-solving skills to meaningful public service.

About the Opportunity

In this key role, you will provide advanced administrative and operational support to the HHS Director and department staff. You will help coordinate daily operations, manage contracts and grants, monitor budgets, and maintain essential records and processes that support the department’s work. From coordinating across City departments to helping administer the Community Services Fund Grants Program, your contributions will help ensure the department operates efficiently and effectively.

What You’ll Do

• Keep Operations on Track: Coordinate office workflow, maintain records and filing systems, prepare reports and correspondence, and provide lead administrative support.
• Manage Contracts and Grants: Develop, monitor, and administer federal and local contracts and grants, including reviewing terms and recommending modifications.
• Support Budget and Fiscal Operations: Monitor departmental expenditures, assist with budget activities, and perform limited payroll functions.
• Coordinate Across Departments: Work closely with Human Resources, Finance, and the City Attorney’s Office to support departmental needs and resolve administrative matters.
• Handle Sensitive Information: Prepare and maintain confidential records and documents while exercising sound judgment and discretion.
• Contribute to Team Success: Coordinate work activities, support department programs, and help staff navigate complex administrative processes.

What We’re Looking For

The ideal candidate is a proactive, detail-oriented professional who can balance competing priorities, exercise independent judgment, and communicate effectively with colleagues and community members. You bring strong organizational and analytical skills, sound discretion when handling confidential information, and the ability to identify problems and develop practical solutions.

You should also have:

• An associate degree in Office Technology, Business Administration, Human Resources - Retirement Programs, Compliance Administration, or a related field; or
• Three years of office and administrative experience in a municipal function; or
• An equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.
• Experience with Microsoft Office and other office-related software, strong writing skills, and familiarity with local government procedures are valuable for success in this position.

Why Join the City of Falls Church?

Bring your skills to a community-focused organization where effective administration helps support important housing and human services programs. You’ll have the opportunity to collaborate across departments, take ownership of essential operational functions, and contribute to the work that helps the City serve its residents.

Salary and Benefits:

$70,000 per year. The City offers a comprehensive benefits package including health insurance, dental insurance, pension plan, deferred compensation plan, flexible spending account, life and long-term disability insurance, paid holidays, vacation and sick leave, free parking, credit union membership, and more. See www.fallschurchva.gov/benefits for additional information.

Hours:

40 hours per week, Monday through Friday, with some flexibility during core business hours.

Our Commitment to an Inclusive Workplace:

The City of Falls Church is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination. We celebrate the unique differences of our employees because that is what drives curiosity, innovation, and the success of our organization. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, gender identity or expression, age, marital status, veteran status, disability status, pregnancy, parental status, genetic information, political affiliation, or any other status protected by the federal, state and/or local laws or regulations. Accommodations may be requested for applicants with disabilities. To request a reasonable accommodation, please contact the Human Resources Department at [e-mail] or 703-248-5127.Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

All City facilities are smoke free.