Administrative Officer

Office of the Commonwealth’s Attorney for Arlington County and the City of Falls Church; Arlington (VA); On-site; USD 88,200 - 107,800; Full time

Job summary

The Office of the Commonwealth’s Attorney for Arlington County and the City of Falls Church seeks a full-time Administrative Officer responsible for administration and management of services for a 47-member team. The role involves developing administrative systems, managing finances, supporting interns, and direct supervision of staff.

Ideal candidates will have significant administrative experience, strong writing and interpersonal skills, and a relevant educational background. A starting salary of $98,000 annually is offered, demonstrating the office's commitment to effective governance.

Qualifications

• Five years of administration and management experience, including three years of supervisory experience.
• Familiarity with legal and judicial processes is vital.
• Experience in financial management.

Responsibilities

• Supervise administrative functions and staff.
• Manage budgeting and financial administration.
• Oversee recruitment and personnel transactions.

Skills

Administrative functions knowledge

Management skills

Writing skills

Interpersonal skills

Problem-solving skills

Arithmetic skills

Education

B.A. in Business Administration or Public Administration

Master’s degree (desirable)

Job description

Who We Are
The Commonwealth's Attorney's Office for Arlington County and the City of Falls Church is committed to transformative justice in the promotion of effective and evidence-based diversion programs, racial justice, and victim services.

We are dedicated to pursuing justice and protecting the rights and safety of citizens of the County and its visitors. As part of that mission, we work to enhance public safety and welfare through the vigorous enforcement of criminal laws in a fair, compassionate, ethical and just manner. We maintain a proactive role in our community by working to prevent crime in addition to its mandate to prosecute with integrity, equality and excellence. We serve Arlington County, the City of Falls Church, and Ronald Reagan Washington National Airport.

We are looking for a full-time Administrative Officer. In this role, you will be responsible for the administration and management of the administrative services functions for the Office of the Commonwealth’s Attorney comprised of 47 full‑time employees. This includes providing professional assistance to the Commonwealth’s Attorney with planning, programming, budgeting, and organizing the administrative activities of the department.

Job Description

What You Will Do

As a member of our diverse and committed team, you will develop and direct an integrated administrative support system which includes all office functions and activities involving personnel, fiscal and budget policies, procedures, and transaction policies, in addition to coordinating high school and college interns and serving as the financial officer for grants received by the office.

• Perform and supervise administrative functions and activities involving personnel, fiscal, and budget policies, procedures, and transactions.
• Supervise a 15‑member support team that includes administrative professionals, paralegals, a data analyst, IT support, and reception.
• Serve as financial officer for grants received by the office.
• Coordinate high school/college internships.
• Manage supply and procurement functions.

Specific Families of Tasks

ADMINISTRATIVE SUPPORT

• Monitors and evaluates the efficiency and effectiveness of the department's internal administrative support system.
• Identifies organizational, programmatic and logistical needs in the administrative support system and recommends solutions.
• Provides leadership and direction in recommending, developing, coordinating and implementing new and/or revised administrative support policies and procedures.
• Interprets policies and procedures.

FINANCIAL ADMINISTRATION

• Serves as the department Financial Officer; approves and/or authorizes expenditures.
• Participates in the annual budget planning and preparation sessions.
• Coordinates projections for all administrative expenditures including personnel and non‑personnel expenses in conjunction with the Commonwealth’s Attorney and County staff.
• Reviews, monitors and revises all program budgets; monitors and controls operating budget; ensures adherence to approved budgetary standards and guidelines.
• Serves as contract administrator for third‑party services and purchases.

PERSONNEL SUPPORT MANAGEMENT

• Provides direct supervision for support team employees. Assigns, reviews, and evaluates work of professional and administrative staff.
• Reviews work of assigned employees; conducts annual performance appraisal; disciplines staff; orients and counsels employees; and oversees training.
• Participates in recruitment and selection of employees.
• Initiates, coordinates and monitors all departmental personnel transactions.
• Serves as designated representative of the Commonwealth’s Attorney for disciplinary actions and recruitments.

INTRADEPARTMENTAL SUPPORT

• Coordinates with other departments, agencies and resource staff in the resolution of issues and problems; develops and presents alternative solutions.

SUPERVISION

• Received: General guidance is provided by the Commonwealth’s Attorney with respect to overall objectives; incumbent has broad latitude for determining methods, scheduling, and standards.
• Given: Directs and supervises—reviews completed work of support team employees and high school and college interns, and provides guidance as needed.

Qualifications

Who You Are

At a minimum, you have:

EXPERIENCE

• Five years of progressively responsible experience in administration and management, including three years of supervisorial experience.
• Familiarity with legal, judicial processes crucial to being successful in the role.
• Experience must include financial management and other related administrative functions.

SKILLS

• Extensive knowledge of administrative functions and activities.
• Management skill to administer a program.
• Writing skills to compose and edit reports, proposals, procedures, and policies.
• Interpersonal skills to interact with senior executives, the public, and elected and appointed officials.
• Problem‑solving skills to define problems, collect relevant information, and recommend policy solutions.
• Arithmetic skills to participate in budget process.

ABILITIES

• Ability to stay focused and accessible while working under pressure; prioritization—determining and communicating priorities clearly and calmly; the ability to negotiate reasonable deadlines and respond to immediate needs.
• Commitment to confidentiality.

EDUCATION

Completion of the requirements for graduation from an accredited college or university with a B.A. in Business Administration, Public Administration, or related field. A Master’s degree in public administration, or related field is desirable.

Additional Information

The starting salary for this role is $98,000 annually, open to negotiation. Starting salary will depend upon the qualifications and experience of the candidate selected.

Special Requirements

A pre‑hire background check will be made on all candidates who are selected for employment. It may include checks of criminal record, driving record, education, professional licensure, and credit history. You will be required to sign a release authorizing the County to obtain your background information.

The applicant must possess, or obtain by time of appointment, a valid motor vehicle operator's license from the applicant's place of residence or willingness to use alternative modes of transportation. The applicant must authorize Arlington County to obtain, or provide a copy of the applicant's official state/district driving record. An offer of employment may be contingent upon a favorable review of the applicant's driving record.

Covid‑19 Vaccination: Arlington County Government is committed to the health, safety, and wellness for all staff. All current and newly hired employees are required to provide proof of Covid‑19 vaccination. For those qualified employees with a disability or sincerely held religious belief which prohibits them from receiving a vaccine, you will be able to contact the Office of Human Rights to request a reasonable accommodation. Adherence to this policy is a condition of employment.

Work hours: Full‑time, Monday through Friday with flexibility for occasional evening and weekend hours as needed. Limited telework is available.

The Office of Commonwealth's Attorney is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our agency. We encourage all to apply and make hiring decisions based solely on qualifications, merit, and business needs at the time.

Job Location

Arlington County, VA.