Sr. Administrative Assistant (Contract)

Beacon-Hill-85912ad3; Midvale (UT); On-site; USD 34,000 - 39,000; Full time

Job summary

Beacon-Hill-85912ad3 is seeking an Administrative Assistant to support the daily operations of a financial technology center in Midvale, UT. You will report to the Property Manager and help ensure tenants, vendors, and visitors receive exceptional service in a fast-paced environment.

The ideal candidate is professional, detail-oriented, and proactive, with strong communication skills and a sense of ownership.

Qualifications

• 3+ years of administrative, office support, customer service, property management, or related experience.
• Exceptional verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Advanced Microsoft Word experience required.
• Proficiency with Microsoft Outlook and Excel.
• Experience in commercial property management, real estate, facilities, hospitality, or professional services environments preferred.
• Experience with Performo and Prism preferred, but not required.

Responsibilities

• Serve as a primary point of contact for tenant inquiries, service requests, and general property communications.
• Answer incoming calls and manage a high volume of email correspondence.
• Provide administrative support to the Property Manager and onsite management team.
• Draft, edit, and distribute professional correspondence, notices, reports, and communications.
• Coordinate vendor communications, work orders, and service requests.
• Maintain property records, files, and operational documentation.
• Track outstanding requests and ensure timely follow-up and resolution.
• Assist with scheduling meetings, coordinating appointments, and managing calendars.
• Support invoice processing and general office administration.
• Help maintain a first-class experience for tenants, visitors, and stakeholders.

Skills

Administrative experience

Customer service

Communication

Organization

Tools

Microsoft Word

Microsoft Outlook

Excel

Job description

Salary: USD25 - USD28 per hour

Location: Midvale, UT - Onsite
Schedule: Full time, Monday - Friday
Job Type: Temporary position through staffing firm, potential to go perm
Compensation: $25-$28 hourly

Position Summary

Our client isseeking a polished, highly organized Administrative Assistant to support the daily operations of a financial technology center. Reporting directly to the Property Manager, this individual will play a critical role in ensuring tenants, vendors, and visitors receive exceptional service while helping maintain the property's reputation for excellence.

The ideal candidate is professional, detail-oriented, and proactive, with outstanding communication skills and a strong sense of ownership. This person thrives in a fast-paced environment, exercises sound judgment, follows through on every detail, and takes pride in delivering a first-class experience through responsive communication, organization, and administrative support. Success in this role requires the ability to manage multiple priorities while ensuring nothing falls through the cracks.

Responsibilities

• Serve as a primary point of contact for tenant inquiries, service requests, and general property communications.
• Answer incoming calls and manage a high volume of email correspondence.
• Provide administrative support to the Property Manager and onsite management team.
• Draft, edit, and distribute professional correspondence, notices, reports, and communications.
• Coordinate vendor communications, work orders, and service requests.
• Maintain property records, files, and operational documentation.
• Track outstanding requests and ensure timely follow-up and resolution.
• Assist with scheduling meetings, coordinating appointments, and managing calendars.
• Support invoice processing and general office administration.
• Help maintain a first-class experience for tenants, visitors, and stakeholders.

Qualifications

• 3+ years of administrative, office support, customer service, property management, or related experience.
• Exceptional verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Advanced Microsoft Word experience required.
• Proficiency with Microsoft Outlook and Excel.
• Experience in commercial property management, real estate, facilities, hospitality, or professional services environments preferred.
• Experience with Performo and Prism preferred, but not required.
• Professional, polished, and customer-service focused.
• Proactive and resourceful problem solver.
• Strong sense of ownership and accountability.
• Able to work independently and exercise sound judgment.
• Maintains confidentiality and professionalism at all times.