Sr Administrative Assistant Arkansas

Novus International, Inc.; Little Rock (AR); On-site; USD 42,000 - 54,000; Full time

Job summary

Novus International, Inc. is seeking an administrative professional to support a 60+ person site in Little Rock, Arkansas. The role involves coordinating administrative tasks across departments, supporting wellness and safety initiatives, and managing logistics for facility visits and trainings.

Ideal candidates have at least 2 years of admin experience, strong MS Office skills, and the ability to work independently in a fast-paced manufacturing environment. SAP experience is a plus.

Qualifications

• Minimum 2 years administrative experience.
• Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
• Experience with SAP is preferred.
• Experience supporting multiple departments and visitors.

Responsibilities

• Provide comprehensive administrative support for a site of 60+ employees across multiple teams.
• Coordinate cross-functional admin support with other world area admins and functions.
• Verbally communicate information to diverse audiences.
• Coordinate site-wide wellness initiatives with Plant Director and Corporate HR.
• Schedule off-site employee testing and safety-related trainings.
• Assist with employee training logistics and annual safety training sessions.
• Plan and coordinate facility visits with corporate teams and customers; manage relations with hotels and vendors.
• Handle invoice processing with Accounts Payable and local teams.
• Manage office and warehouse supplies and inventory; arrange furniture/workspace needs.
• Maintain a Notary Public commission and provide notary services.

Skills

MS Office

Communication

Organizational skills

Independent work

Tools

SAP

Job description

At Novus, our goal as a company is to inspire every animal producer and owner on the planet. As relentless advocates for intelligent nutrition, we deliver advanced technology, rooted in scientific research, designed to help their animals reach their full potential.

Driven by our passion for science and our intrinsic innovation, we will transform the animal nutrition industry through the power of intelligent nutrition. Working alongside animal producers and owners around the globe, we will help create a world where we feed solutions instead of treating problems.
Novus' employees help bring this Vision and Mission to life. Our employees support our customers in over 85 countries worldwide. We are always looking for dynamic people who share our mission to inspire animal producers and help animals reach their full potential.

General Responsibilities

• Provide comprehensive administrative support for a site of 60+ employees, including Management, Quality Control, Operations, Warehouse, and Maintenance teams.
• Provide cross-functional administrative support as needed. Liaise with other world area admins and functions to ensure seamless delivery of services across the board.
• Verbally communicate a wide variety of information to multiple audiences.
• Coordinate and support site-wide wellness initiatives and year-round health campaigns in partnership with the Plant Director and Corporate HR, ensuring alignment with broader organizational objectives.
• Coordinate all off-site employee testing requirements, such as plant physicals, respirator fit testing, hearing tests, and scheduling for Industrial Hygiene-related assessments.
• Assist with employee training logistics, company training, and annual safety-related training sessions, ensuring proper scheduling and documentation support.
• Lead planning and logistics for all facility visits, including corporate teams and customer groups, maintaining relationships with local hotels, transportation providers, and catering vendors to ensure a professional visitor experience.
• Provide administrative support for invoice processing, collaborating with Accounts Payable and local teams to ensure timely submission and tracking.
• Manage office and warehouse supply needs, including ordering materials, maintaining inventory, and coordinating any furniture or workspace requirements.
• Maintain a Notary Public commission and provide notary services for site needs.

Knowledge/Skills and Experience

• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint, with the ability to create, edit, and manage documents, spreadsheets, presentations, and email communications effectively.
• Experience with SAP is preferred, particularly in data entry, reporting, and workflow coordination.
• Background in administrative support roles, ideally within environments that involve collaboration with larger teams and frequent interaction with visitors, customers, and internal stakeholders.
• A minimum of 2 years of administrative experience is strongly preferred, demonstrating a solid track record of reliability, professionalism, and organizational skills.

Other Skills and Requirements

• Ability to manage tasks, priorities, and deadlines effectively.
• Demonstrates a positive, professional attitude in day-to-day interactions and workplace responsibilities.
• Capable of working independently with minimal supervision while maintaining high accuracy and accountability.
• Able to work closely and cooperatively with other team members, particularly in a manufacturing or fast-paced operational environment.

Cross-Functional Relationships

This role interacts with all departments and functions in the Arkansas Plant and Warehouse, as well as external functions and departments outside Little Rock, like Quality Control, HR Business Partner, Payroll, Accounts Payable, and more.

Physical Requirements

• Ability to sit, walk, stand, bend, twist, reach with arms or hands, climb stairs, write & type.
• Ability to see, speak, hear, and smell. Must have depth perception, color vision, and peripheral vision.
• Able to comply with safety rules and regulations.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.