Sr. Administrative Assistant

abglobal; West Palm Beach (FL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Competitive compensation

Job summary

Bernstein Private Wealth Management is seeking a Senior Administrative Assistant to partner with a Financial Advisor and support a broad range of client needs in a fast-paced, trust-based environment.

You will manage calendars, coordinate meetings, travel, handle confidential tasks, prepare presentations, and assist the marketing team. The ideal candidate has 3+ years of admin experience and strong Microsoft Office and communication skills.

Qualifications

• 3+ years of administrative or executive support experience in a corporate or professional setting
• Ability to independently prioritize and execute multiple complex tasks in a fast-paced environment
• Outstanding verbal and written communication skills to deliver distinctive client service
• Strong time management and organizational skills
• Client-focused with high attention to detail
• Accomplished team players who thrive in a rigorous environment
• Proficiency in Microsoft Office; Salesforce experience preferred

Responsibilities

• Manage a Financial Advisor's calendar, schedule meetings, appointments, and travel
• Exercise discretion with confidential duties
• Coordinate complex senior-level internal/external meetings and calls
• Handle a high volume of phone calls from clients and internal contacts
• Provide general administrative duties including correspondence, data upkeep, expenses, and reporting
• Assist in office maintenance, supplies ordering, and facilities coordination
• Work with clients in all aspects of client servicing
• Prepare presentations and reports for management, clients, and prospects
• Assist in ad-hoc reports and special projects with attention to detail
• Provide support to the marketing team as needed
• Train new team members and contribute to a collaborative team environment

Skills

Calendar management

Discretion

Meeting coordination

Phone handling

Administrative support

Office maintenance

Client servicing

Presentations

Reporting

Team collaboration

Attention to detail

Time management

Tools

Microsoft Office

Salesforce

Job description

Who You'll Work With:

Bernstein Senior Administrative Assistants are client service professionals who exhibit drive, ambition, and exceptional communication and relationship-building skills, and who, in collaboration with Financial Advisors and Management, help propel the growth of our Private Wealth Management Platform. This is an exciting and challenging opportunity to partner with senior investment professionals to serve a broad range of clients' needs.

What You'll Do:

The Senior Administrative Assistant will work in a dynamic, trust-based partnership with the Financial Advisor to serve a broad range of client needs and will act as a liaison with both internal and external clients.

The Senior Administrative Assistant will:

• Effectively and accurately manage a Financial Advisor's calendar, including schedule meetings, appointments, and travel plans
• Be expected to exercise a high level of discretion in connection with complex and confidential duties
• Coordinate complex senior-level internal/external meetings and conference calls
• Handle a high volume of phone calls from external clients and internal contacts
• Provide general administrative duties in a timely manner, including the preparation and revision of correspondence, database maintenance, reconciling monthly expenses, and scheduling and management reporting
• Assist in general office maintenance, which may include ordering office supplies and facilities coordination
• Work directly with clients in all aspects of client servicing
• Prepare presentations and reports for management, clients, and prospects
• Assist in ad-hoc reports and special projects as needed requiring a high level of detail and follow-up
• Provide support and partnership to the marketing team as needed
• Take part in a team environment working toward a common goal of providing exceptional client service, including the training of new team members

Work the Approximate Hours of: 8:00 a.m.-5:00 p.m. Flexibility to work overtime as workload demands change

What We're Looking For:

The ideal candidate should have 3+ years of administrative or executive support experience in a corporate or professional setting with experience working alongside high-level professionals.

Ability to independently prioritize and execute multiple complex tasks and projects in a fast-paced, deadline-oriented environment.

Outstanding verbal and written communication skills to deliver distinctive client service.

Strong time management and organizational skills.

Individuals who are client-focused and have a high attention to detail.

Accomplished team players who thrive in a rigorous and challenging environment.

Strong proficiency in Microsoft Office is required, experience with Salesforce preferred.

Who We Are:

About Bernstein

Bernstein Private Wealth Management advises high-net-worth clients on planning for-and living with-the complexities that come with wealth. We specialize in addressing challenges that extend well beyond wealth management by offering a vast network of resources customized to clients' values and needs.

Bernstein is distinguished among major wealth managers by its holistic approach, flexible process, innovative research, sophisticated modeling, and cutting-edge investment solutions. Our people are our advantage. Our collaborative culture means each client is supported by a team of specialists aligned with a shared sense of purpose.

Bernstein is a business unit of AllianceBernstein, which ranks among the largest investment managers in the world, with 4,000 employees across 57 locations in 26 countries and over $600 billion in assets under management.

Join us in pursuing insights that unlock opportunities. Learn more at www.Bernstein.com

How We Invest in You:

AB's purpose is to pursue insight that unlocks opportunity. It is why we exist and what we work at every day. Our shared values define how we work. They're a foundation of our culture, which empowers all of us to be our complete selves - and contribute our distinctive talents. We invest in one another, strive for distinctive knowledge, speak with courage and conviction, and act with integrity - Always! We recognize the value of investing in one another, fostering growth and advancement while meeting evolving individual needs. That's why we've crafted a competitive benefits package and focused intently on developing a holistic approach to employee well-being.

• Competitive compensation offerings
• Retirement plans with matching employer contribution and no fees on core investments
• A holistic employee benefit package to support your and your family's health and wellness
• Flexible time off
• Hybrid work model
• Mentoring Programs

AllianceBernstein (AB) is a global investment-management firm providing industry-leading research and investment solutions through a combination of innovation, intellectual curiosity, and relentless ingenuity. We offer high-quality research and diversified investmen