Sr. Administrative Assistant

cityoffortworth; Weatherford (TX); On-site; USD 55,000 - 71,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

The City of Fort Worth is seeking a Senior Administrative Assistant to provide high‑level HR, payroll, timekeeping, and administrative support within the Transportation and Public Works Department. You will manage confidential records, coordinate recruitment, and advise on personnel processes while balancing multiple priorities in a fast‑paced environment.

Ideal candidates will possess a relevant bachelor's degree, several years of admin/fiscal experience, and supervisory exposure.

Qualifications

• Bachelor's degree in public administration, business administration, HR, or related field.
• Three years of administrative and fiscal management experience supporting infrastructure or capital projects.
• One year in a supervisory or lead capacity.

Responsibilities

• Supervise staff responsible for payroll and timekeeping, and other admin functions.
• Serve as payroll and timekeeping resource; resolve payroll errors and respond to questions.
• Maintain medical records coordination and Workers' Compensation documentation.
• Perform HR functions: recruitment, hiring, personnel records, and related processes.
• Partner with management on recruitment, employee relations, and performance management.
• Develop and implement departmental programs, policies, and procedures.
• Coordinate multiple priorities and ensure timely, accurate completion.
• Provide backup support for other administrative tasks as needed.

Skills

HR knowledge

Payroll processing

Timekeeping

Communication skills

Data analysis

Education

Bachelor's degree in public administration, business administration, HR, or related field

Tools

PeopleSoft HCM

Microsoft Office (Excel, Word, PowerPoint)

Pivot tables

Job description

Pay Range: $54,879 - $71,343 annual compensation

Job Posting Closing on: Thursday, October 8, 2026

Workdays & Hours: Monday - Friday, 8 a.m. - 5 pm

Benefits for this position include:

• 11 Paid Holidays
• Medical
• Dental
• Vision
• Paid Time Off
• Pension Plan
• Professional Development Opportunities

Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Senior Administrative Assistant position is available with the City of Fort Worth, Transportation and Public Works Department, Business Support Division.

We are seeking a highly skilled and organized Human Resources Coordinator/Medical Records Custodian to provide high-level support in human resources, medical records, payroll, timekeeping, and administrative operations. The ideal candidate will have strong knowledge of HR and timekeeping processes, excellent organizational and communication skills, and the ability to manage confidential and complex matters while effectively balancing multiple priorities. This position requires a proactive, adaptable, and customer-focused professional who can work collaboratively with management and staff in a fast-paced environment with constantly changing priorities.

Minimum Qualifications:

• Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, human resources, or a related field
• Three (3) years of increasingly responsible administrative and fiscal management experience supporting developer funded infrastructure or capital project financial management
• One (1) year in a supervisory or lead capacity

Preferred Qualifications:

• Experience serving as an HRC/MRC Coordinator, including responsibility for filing and maintaining Workers' Compensation claims and major medical documentation
• Experience with recruitment, hiring coordination, payroll, and timekeeping processes
• Experience with PeopleSoft HCM software or other ERP systems
• Excellent interpersonal, verbal, written, time management/organizational skills
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint, with extensive experience using Excel to create pivot tables, link data, organize information, and perform data analysis
• Demonstrated knowledge of Lean principles and a strong commitment to providing exceptional customer service. Ability to adapt to changing priorities and effectively manage multiple assignments in a fast-paced environment

Sr. Administrative Assistant's job responsibilities include:

• Supervise staff responsible for payroll and timekeeping, Workers' Compensation, travel coordination and reimbursement, high-volume customer service, and other administrative functions
• Serve as the primary payroll and timekeeping resource for a division, including processing employee time, identifying and resolving payroll errors, troubleshooting timekeeping issues, and responding to payroll-related questions
• Serve as the Medical Records Coordinator by maintaining and processing medical documentation for divisional staff, including Workers' Compensation claims, accident reports, FMLA documentation, and other medical-related records
• Perform Human Resources functions, including processing personnel action requests, facilitating recruitment and hiring activities, maintaining employee records, and coordinating related personnel processes
• Partner with management on recruitment, hiring, employee relations, performance management, disciplinary actions, and separation processes, while ensuring compliance with applicable policies and procedures
• Utilize strong written and verbal communication skills to develop, interpret, and implement departmental programs, standards, policies, and procedures
• Apply strong organizational and problem-solving skills to coordinate multiple priorities and ensure assignments are completed accurately and timely
• Serve as a backup for various administrative and support functions during staff absences or as operational needs require

Working Conditions:

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Physical Demand:

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity emplo