Sr. Administrative Assistant

cityoffortworth; Jackson Township (OH); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

City of Fort Worth is seeking a Sr Administrative Assistant in the Financial Management Services Department to support the Risk Financing Fund. The role handles administrative tasks, claims processing coordination, and financial record-keeping, contributing to the City’s risk management program.

Position requires a Bachelor’s degree and several years of administrative/fiscal experience, with some supervisory responsibilities. Regular hours are Mon–Fri, with occasional evenings or weekends.

Qualifications

• Bachelor's degree from an accredited college or university in a related field.
• Three years of increasingly responsible administrative and fiscal management experience.
• One year in a supervisory or lead capacity.

Responsibilities

• Provides administrative and customer service support for Risk Fund operations.
• Supports claims intake and workflow by establishing new claims and monitoring queues.
• Supports subrogation and recovery activities and reconciles costs and invoices.
• Receives, reviews, and processes invoices and other financial transactions.
• Maintains accurate records across Origami, PeopleSoft, and VueWorks.

Education

Bachelor's degree in public administration, business administration, human resources, or related field

Tools

PeopleSoft

Origami

VueWorks

Job description

Pay Range: $26.38 - $34.30/hr. | $54,879 - $71,343 annual compensation

Job Posting Closing on: Tuesday, October 6, 2026

Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required. No remote work available for at least the first six months

Benefits for this position include

• 11 Paid Holidays
• Medical
• Dental
• Vision
• Paid Time Off
• Pension Plan
• Professional Development Opportunities

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

A Sr Administrative Assistant job is available with the City of Fort Worth Financial Management Services Department (FMS) supporting the Risk Financing Fund. FMS supports the City's Property & Casualty risk management program by administering self-insured claims, coordinating claim recoveries and subrogation efforts, and supporting the City's commercial insurance program. The division works with City departments, claimants, vendors, and other stakeholders to manage financial risk, protect City resources, and ensure claims and related financial activities are processed accurately, timely, and in accordance with City policies and procedures.

Minimum Qualifications

• Bachelor's degree from an accredited college or university with major coursework in public administration, business administration, human resources, or related field
• Three years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area
• One year in a supervisory or lead capacity

Preferred Qualifications

• Experience with financial processing, including accounts payable, invoice reconciliation, and revenue tracking
• Experience with claims administration, risk management, insurance, subrogation, or a related operational environment
• Proficiency using enterprise financial, claims, or asset management systems such as PeopleSoft, Origami, VueWorks, or similar systems
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software tools

Responsibilities

• Provides administrative and customer service support for Risk Fund operations, including responding to and routing claims-related phone calls and inquiries, receiving and distributing incoming mail and documentation, processing incoming correspondence, and coordinating follow-up with City departments, claimants, and other stakeholders
• Supports claims intake and workflow by establishing new claims, tracking incoming reports and documentation, distributing claims to adjusters, and monitoring claims queues to promote timely processing
• Supports subrogation and recovery activities by reviewing police reports for potential property damage claims, establishing and maintaining subrogation files, reconciling repair costs and invoices, and assisting with releases and collection activities
• Receives, reviews, reconciles, and processes invoices, receipts, accounts payable documentation, deposits, and other financial transactions in accordance with City policies and procedures
• Maintains accurate claims, financial, and administrative records across systems such as Origami, PeopleSoft, and VueWorks and ensures documentation is properly filed, routed, and retained
• Assist with the annual cost allocation process for Property & Casualty claims, lawsuits, and commercial insurance programs
• Assist in managing contracts and coordinating and facilitating new agreements or renewals
• Assist with the development, monitoring, and oversight of the $17M Risk Fund operating budget, including budget transfers, general ledger transactions, and monthly forecasting reports
• Performs other related duties as assigned

Working Conditions & Physical Demand

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking, and repetitive motions.

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information