Administrative Assistant Senior

1200 The General Hospital Corporation; Boston (MA); On-site; USD 59,650,000 - 85,411,000; Full time

Benefits offered by this job

Medical

Dental

Vision

403b retirement plan

Tuition reimbursement

MBTA transit benefit

Job summary

1200 The General Hospital Corporation is seeking an experienced administrative professional to support the executive and management teams. You will manage calendars, coordinate meetings, handle correspondence, and perform clerical duties to ensure efficient operations.

The role may lead junior staff and requires onsite work at 90 Blossom Street, Boston. Ideal candidates have 5–7 years in administration, 1–2 years supporting senior leaders in healthcare, and strong MS Office skills.

Qualifications

• High School Diploma or equivalent required; associate degree preferred.
• 5–7 years in administrative roles; 1–2 years supporting senior leaders in healthcare.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook.

Responsibilities

• Manage executive schedules, meetings, and travel arrangements.
• Prepare, review, and edit reports and presentations.
• Handle correspondence including emails, letters, and calls.
• Organize electronic and physical files and records.
• Schedule meetings, prepare agendas, take minutes, and follow up on actions.
• Coordinate room bookings, catering, and logistics for meetings.
• Serve as primary contact between executives and stakeholders.
• Draft memos and communications as directed.
• Oversee supplies, ordering, and equipment maintenance.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Independent work

Attention to detail

Healthcare familiarity

Education

High School Diploma or equivalent

Associate's degree in business administration or related field

Tools

Microsoft Office

Job description

Site: The General Hospital Corporation Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high‑performing teams drive groundbreaking medical discoveries.

Job Summary

This position is responsible for providing high‑level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No

Essential Functions

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and internal/external stakeholders.
• Draft and distribute memos, announcements, and other communications as directed.
• Oversee office supplies inventory, ordering, and distribution.
• Ensure office equipment is properly maintained and serviced.
• Coordinate with IT for technical support and equipment needs.
• Assist in the planning and execution of special projects and events.
• Monitor project timelines and ensure deadlines are met.

Qualifications

Education:

• High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree? No

Experience:

• 5 to 7 years of experience in an administrative role and 1 to 2 years of experience providing administrative support to senior‑level leaders or executives within a healthcare setting.

Knowledge, Skills and Abilities:

• Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to work independently with minimal supervision.
• Strong attention to detail and problem‑solving skills.
• Familiarity with hospital administration processes and healthcare regulations.
• Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

Department: MGH Laboratory Medicine

Schedule: Monday - Friday | 7am- 4:30pm flexible | onsite

Compensation: The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills.

Remote Type: Onsite

Work Location: 90 Blossom Street

Scheduled Weekly Hours: 40

Employee Type: Regular

Work Shift: Day (United States of America)

Pay Range: $20.84 - $29.79/Hourly

Grade: 4

Benefits

• Medical
• Dental
• Vision
• 403b retirement plan
• Tuition reimbursement
• Discounted MBTA pass & more!

Please note that this position does not support sponsorship for employment visa status or work authorization programs, including OPT and STEM OPT. Therefore, candidates requiring employment authorization through these programs are not eligible for consideration.

EEO Statement

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People‑Focused, half Performance‑Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Combat disease. Hold a hand. Help people. Impact the world.

Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.