Sr. Administrative Assistant

Johnson & Johnson; Raritan (IL); Hybrid; USD 51,000 - 80,000; Full time

Job summary

A leading company in healthcare seeks a Sr. Administrative Assistant to support their Business Growth Innovation & Advocacy Global Development team. This role involves managing complex schedules, coordinating meetings and travel, and providing overall business support within a dynamic environment. Ideal candidates should have strong organizational and communication skills, with experience in administrative roles and proficiency in Microsoft Office.

Benefits

Medical, dental, and vision insurance

401(k) retirement plan

Paid vacation and sick time

Annual performance bonus

Flexible work schedule

Qualifications

• 4+ years of administrative experience required.
• Experience managing multiple complex calendars via Outlook.
• Experience coordinating domestic and international travel.

Responsibilities

• Manage a highly complex business calendar.
• Support the Global Development organization with administrative tasks.
• Coordinate all travel arrangements and process expense reports.

Skills

Organization

Communication

Time Management

Problem Solving

Education

High School Diploma

Associate Degree

Tools

Microsoft Office

Outlook

Concur

SharePoint

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Horsham, Pennsylvania, United States of America, Raritan, New Jersey, United States of America, Titusville, New Jersey, United States of America

Job Description:

Johnson & Johnson is recruiting for a Sr. Administrative Assistant to support our Business Growth Innovation & Advocacy Global Development team located in Raritan, NJ, Titusville, NJ or Horsham, PA.

Per our J&J flex policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week.

About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

The Senior Administrative Assistant will be responsible for providing administrative support to the functions within the Global Development organization and supporting and/or leading business support projects.

Responsibilities:

• Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use
• Coordinate Departmental Senior Leadership meetings and related activities, and other leadership activities
• Collect and consolidate management data/reports for the business, to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate all travel arrangements as needed and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and outside meetings.
• Interact with various levels of management on a day-to-day basis, handling very confidential documents and materials.
• Balance the necessity of managing the calendar tightly while establishing a friendly, accessible-to-all atmosphere with peers, within the organization, and outside of it as well.
• Exercise independent discretion and judgment to solve complex problems regarding project, department, or division-related work.
• Coordinates activities related to hiring and onboarding of staff
• Coordinates contracts, agreements, and purchase orders
• Leads or Supports Key Departmental or Organizational Business Support Projects such as a Facility Move, New Onboarding Process, Administrative Assistant Community of Practice, etc.

Requirements:

• A minimum of a High School diploma is required. Associate degree is preferred.
• A minimum of 4 years of administrative experience is required.
• Experience providing administrative support to managers with global responsibility is preferred
• Experience leading business support projects is required.
• General systems proficiency and systems learning agility is required
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Experience managing multiple complex calendars via Outlook is required.
• Experience scheduling meetings and coordinating off-site meetings required.
• Experience coordinating domestic and international travel is required.
• Experience handling sensitive and confidential information and documents is required.
• Experience with Ariba, Aravo, or a related accounts payable system is preferred
• Experience with Concur or a related travel and expense reporting system is preferred
• Experience with SharePoint, Zoom, Teams, Finance systems (e.g. Beacon, One Supply, etc.), Human Resource systems (e.g. Workday, etc.) preferred.
• Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
• Must have excellent verbal and written communication and interpersonal skills.
• Must have a strong sense of urgency, while maintaining a high degree of professionalism.
• Must have strong organizational skills along with excellent judgment and reasoning abilities.
• Must be a strong team player with the ability to coordinate with other administrative staff.
• The ability to work and partner with all levels from Senior Management down through the organization is required.
• The ability to multi-task and work under minimal supervision, in a dynamic, fast-paced, environment is required.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ([e-mail]) or contact AskGS to be directed to your accommodation resource.

The anticipated base pay range for this position is :

$51,450 - $80,000

Additional Description for Pay Transparency:

This position is eligible for overtime pay. The Company maintains highly competitive, performance-based compensation programs. Under current guidelines, this position is eligible for an annual performance bonus in accordance with the terms of the applicable plan. The annual performance bonus is a cash bonus intended to provide an incentive to achieve annual targeted results by rewarding for individual and the corporation’s performance over a calendar/performance year. Bonuses are awarded at the Company’s discretion on an individual basis. Employees and/or eligible dependents may be eligible to participate in the following Company sponsored employee benefit programs: medical, dental, vision, life insurance, short- and long-term disability, business accident insurance, and group legal insurance. Employees may be eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Employees are eligible for the following time off benefits: Vacation – up to 120 hours per calendar year Sick time - up to 40 hours per calendar year; for employees who reside in the State of Washington – up to 56 hours per calendar year Holiday pay, including Floating Holidays – up to 13 days per calendar year of Work, Personal and Family Time - up to 40 hours per calendar year Additional information can be found through the link below. http://www.careers.jnj.com/employee-benefits The compensation and benefits information set forth in this posting applies to candidates hired in the United States. Candidates hired outside the United States will be eligible for compensation and benefits in accordance with their local market.