Sr. Administrative Assistant

Brighter Signals; New Jersey; Hybrid; USD 53,000 - 85,000; Full time

Benefits offered by this job

Vacation 120 hours/yr

Sick time 40 hours/yr

Holiday pay 13 days/yr

Parental Leave 480 hours/yr

Job summary

Johnson & Johnson in Titusville, NJ, is seeking a Sr. Administrative Assistant for a hybrid role.

The position supports the VP of Channel, Marketing and Access Strategy and Value Access Pricing, Neuroscience, EPG, and Immunology teams, with autonomy in prioritizing complex tasks and handling sensitive information. The Senior Administrative Assistant will manage calendars, travel, onboarding, procurement, and communications, coordinating events, registrations, and meetings in a fast-paced,

Qualifications

• High school diploma required; Associate degree in business administration, communications, or a related field preferred.
• Minimum of 4 years of administrative experience or similar is required
• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Credo values

Responsibilities

• Manage complex and dynamic calendars and arrange meetings
• Organize travel arrangements through Concur and prepare expense reports for VP and Senior Director
• Manage highly confidential correspondence, rosters, distribution lists, and org charts
• Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits
• Provide administrative support for VP, Senior level leaders, and team members
• Initiate and manage departmental purchasing cards and related procurement activities
• Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup
• Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs
• Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
• Maintain organized document and file management systems, including SharePoint and TEAMS
• Prepare and edit organizational charts and update distribution lists
• Serve as the primary point of contact for internal and external visitors, including registration, workspace, and travel support
• Coordinate recruiting activities and communications
• Provide backup support for other senior assistants as needed
• Support ad hoc initiatives and special projects requiring independent judgment

Skills

Calendar management

Travel planning

Confidential information handling

Communication

Problem solving

Education

High school diploma

Associate degree preferred

Tools

MS Office

Teams

Zoom

Concur

SharePoint

eMarketplace

Co-pilot

Job description

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empower us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

Titusville, New Jersey, United States of America

Job Description

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Titusville, NJ. This position may require up to 10% travel.

At Johnson & Johnson, we believe good health is the foundation of vibrant lives, thriving communities, and forward progress. That’s why for more than 130 years, we have aimed to keep people well at every age and every stage of life. Today, as the world’s largest and most broadly-based healthcare company, we are committed to using our reach and size for good, and we strive to improve access and affordability, create healthier communities, and put a healthy mind, body, and environment in reach of everyone, everywhere.

The Senior Administrative Assistant will provide high-level administrative support to the VP of Channel, Marketing and Access Strategy and Value Access Pricing, Neuroscience, EPG, and Immunology and their team members. Both teams are located within the larger sector of Strategic Customer Group (SCG). The incumbent will be required to exercise autonomy, discretion, and sound judgment when managing complex priorities, sensitive information, and time-critical deliverables.

Essential Duties And Responsibilities

• Manage complex and dynamic calendars and arrange meetings
• Organize travel arrangements through Concur and prepare expense reports for VP and Senior Director
• Manage highly confidential correspondence, rosters, distribution lists, and org charts
• Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits
• Provide administrative support for VP, Senior level leaders, and team members
• Initiate and manage departmental purchasing cards and related procurement activities
• Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup
• Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs
• Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
• Maintain organized document and file management systems, including SharePoint and TEAMS
• Prepare and edit organizational charts and update distribution lists
• Serve as the primary point of contact for internal and external visitors, including registration, workspace, and travel support
• Coordinate recruiting activities and communications
• Provide backup support for other senior assistants as needed
• Support ad hoc initiatives and special projects requiring independent judgment

Qualifications

• High school diploma required; Associate degree in business administration, communications, or a related field preferred.
• Minimum of 4 years of administrative experience or similar is required
• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values

This job posting is anticipated to close on 10/5/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Preferred Skills

Accountability, Administrative Support, Business Writing, Communication, Customer Centricity, Data Capturing, Diary Management, Document Management, Event Management, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description For Pay Transparency

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year