Executive Administrative Assistant

Johnson & Johnson Co.; Raritan (NJ); Hybrid; USD 66,000 - 106,000; Full time

Benefits offered by this job

Vacation 120 hours/year

Sick leave 40 hours/year

Holiday pay

Parental Leave

Bereavement Leave

Caregiver Leave

Volunteer Leave

Military Spouse Time-Off

Job summary

Johnson & Johnson is seeking an Executive Administrative Assistant to support VP Controller and VP Treasurer in a fast-paced, hybrid environment across multiple locations in the U.S. This role manages complex executive priorities, anticipates business needs, and maximizes productivity by delivering high-level administrative support.

The ideal candidate has at least 6 years of experience supporting senior leaders, strong calendar and travel coordination skills, and a demonstrated ability to

Qualifications

• Requires high school diploma; associate degree preferred.
• Minimum 6 years of administrative or similar experience supporting VPs, senior executives, or executive leadership.
• Strong calendar management and ability to prioritize in a fast-paced environment.
• Ability to anticipate needs, solve problems, and work independently with minimal direction.
• Excellent interpersonal and written/spoken communication; maintains confidentiality.

Responsibilities

• Manage a complex executive calendar with prioritization of strategic needs.
• Coordinate assignments and guide administrative team members to deliver high-quality work.
• Serve as primary liaison between VPs, executives, employees, partners, and vendors.
• Prepare meeting materials, correspondence, and presentations in various formats.
• Coordinate leadership meetings, off-sites, business reviews, and events.
• Handle highly confidential information with discretion and integrity.
• Coordinate domestic and international travel and expense reporting.
• Support special projects and process improvements.

Skills

Calendar management

Executive support

Communication

Confidentiality

Education

High school diploma

Associate degree preferred

Tools

Microsoft 365

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function

Business Support

Job Sub Function

Administration & Secretarial

Job Category

Business Enablement/Support

All Job Posting Locations

Palm Beach Gardens, Florida, United States of America, Raritan, New Jersey, United States of America, Raynham, Massachusetts, United States of America, West Chester, Pennsylvania, United States of America

Job Description

We are searching for the best talent for an Executive Administrative Assistant. This hybrid position is in Raynham, MA, Palm Beach Gardens, FL, Raritan, NJ and West Chester, PA.

Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone Orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals.

Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.

The Executive Administrative Assistant serves as a trusted strategic partner, providing high-level administrative and operational support in a fast-paced, dynamic environment. As an individual contributor in the Administration & Secretarial function, this role manages complex executive priorities, anticipates business needs, and maximizes executive productivity to support organizational objectives. This position will support VP Controller and VP Treasurer.

Key Responsibilities

• Manage a complex, dynamic executive calendar, balancing competing priorities and strategic business needs while proactively resolving scheduling conflicts and adapting to urgent requests and changing demands.
• Coordinate assignments and guide administrative team members to ensure accurate, timely, high-quality deliverables; provide feedback to executive leaders within the Administration & Secretarial function.
• Serve as the primary liaison between the Vice President, senior leaders, employees, business partners, external contacts, and vendors; build collaborative relationships with cross-functional teams and administrative professionals, communicate professionally, and prioritize executive-related inquiries for action, response, or referral.
• Process data and prepare meeting materials, correspondence, presentations, and other documentation in a variety of formats.
• Coordinate leadership meetings, off‑sites, business reviews, and other high-profile events.
• Handle highly sensitive and confidential information with the utmost discretion, professionalism, and integrity.
• Coordinate domestic and international travel arrangements, meeting logistics, and expense reporting.
• Support special projects, process improvements, and initiatives that enhance executive and organizational effectiveness.

Qualifications / Requirements

• A minimum of a high school diploma is required. An associate’s degree is preferred.
• A minimum of 6 years of administrative or similar experience is required, with significant experience supporting Vice Presidents, senior executives, or executive leadership teams.
• Proven expertise managing complex calendars and competing priorities in a fast-paced environment, with exceptional organizational and time management skills and flexibility in responding to changing business needs.
• Strong ability to anticipate needs, solve problems proactively, and execute independently with minimal direction and a solution-oriented mindset.
• Excellent interpersonal, communication, and relationship-building skills with the ability to interact confidently with senior leaders and stakeholders.
• Proven ability to maintain confidentiality and exercise sound judgment in handling sensitive information.
• Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.
• Demonstrates Johnson & Johnson’s Leadership Imperatives and Credo to all stakeholders internally and externally.

This job posting is anticipated to close on 10/30/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Additional locations: Guaynabo, PR, NEW BRUNSWICK, NJ, Palm Beach Gardens, FL, West Chester, PA

Required Skills

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

Preferred Skills

Administrative Support, Business Writing, Communication, Contract Monitoring, Customer Centricity, Data Capturing, Diary Management, Document Management, Handbooks, Microsoft Office, Office Administration, Organizational Knowledge, Organizing, Presentation Development, Problem Solving, Process Oriented, Professional Ethics, Travel Planning, Typing

The anticipated base pay range for this position is :

$66,000.00 - $106,260.00

Additional Description For Pay Transparency

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days
• Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year