Sr. Administrative Assistant

Johnson & Johnson Co.; Titusville (NJ); Hybrid; USD 53,000 - 85,000; Full time

Job summary

Johnson & Johnson in Titusville, NJ, and San Francisco, CA, seeks a Sr. Administrative Assistant. This hybrid role supports executives and internal teams in a fast-paced environment.

You will manage calendars, travel, confidential communications, and procurement, while coordinating events and onboarding new staff. Ideal candidates bring strong executive support experience, proficiency in MS Office/Teams/Concur, and a credence for discretion and professionalism with a can-do mindset aligned to

Qualifications

• High school diploma required; associate degree preferred.
• 4+ years of administrative experience required.
• Proven ability to manage complex executive schedules and priorities.
• Proficient with enterprise systems: MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, Co-pilot.
• Strong judgment and proactive leadership needs anticipation.
• Discretion and integrity with confidential information.
• Ability to handle multiple workstreams with urgency and detail.
• Clear, effective communication across stakeholders and levels.
• Demonstrates a positive, can-do mindset aligned with Credo values.

Responsibilities

• Manage complex calendars and schedule meetings.
• Arrange travel via Concur and prepare VP expense reports.
• Handle confidential correspondence, rosters, and org charts.
• Coordinate registrations, payments, and logistics for events and visits.
• Provide admin support for VP and senior leaders and teams.
• Lead departmental procurement activities and purchasing card use.
• Coordinate leadership meetings with agendas and hybrid setup.
• Plan events, off-site meetings, and trainings with space and catering.
• Onboard new team members: access, equipment, workspace, credentials.
• Maintain SharePoint/TEAMS documents and org charts.
• Serve as primary contact for visitors and travel support.
• Coordinate recruiting activities and internal communications.
• Provide backup support for other senior admins as needed.
• Support special projects requiring independent judgment.

Skills

Calendar management

Travel arrangements

Confidential correspondence

Executive support

Procurement coordination

Leadership coordination

SharePoint/TEAMS

Recruiting coordination

Adaptability

Education

High school diploma

Associate degree preferred

Tools

MS Office

Teams

Zoom

Concur

eMarketplace

SharePoint

Co-pilot

Job description

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at jnj.com As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function: Business Support

Job Sub Function: Administration & Secretarial

Job Category: Business Enablement/Support

All Job Posting Locations: South San Francisco, California, United States of America, Titusville, New Jersey, United States of America

Job Description

We are searching for the best talent for a Sr. Administrative Assistant. This hybrid role will be in Titusville, NJ and San Francisco, CA. An internal pre-identified candidate for consideration has been identified. However, all applications will be considered. In this role, you will provide administrative support to executives and internal teams in a fast-paced, collaborative environment. You will manage routine tasks and adapt to changing needs while maintaining accuracy, timeliness, quality, professionalism, and discretion.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Manage complex and dynamic calendars and arrange meetings
• Organize travel arrangements through Concur and prepare expense reports for VP and Senior Director
• Manage highly confidential correspondence, rosters, distribution lists, and org charts
• Coordinate registration, payments, and logistics for global conferences, external engagements, and executive visits
• Provide administrative support for VP, Senior level leaders, and team members
• Initiate and manage departmental purchasing cards and related procurement activities
• Coordinate recurring leadership and team meetings, including agendas, scheduling, and virtual or hybrid setup
• Plan special events, off-site meetings, and training sessions, including space, catering, and onsite needs
• Lead onboarding coordination for new team members, including systems access, equipment, workspace, and credentials
• Maintain organized document and file management systems, including SharePoint and TEAMS
• Prepare and edit organizational charts and update distribution lists
• Serve as the primary point of contact for internal and external visitors, including registration, workspace, and travel support
• Coordinate recruiting activities and communications
• Provide backup support for other senior assistants as needed
• Support ad hoc initiatives and special projects requiring independent judgment

Qualifications

• High school diploma required; Associate degree in business administration, communications, or a related field preferred.
• Minimum of 4 years of administrative experience or similar is required
• Demonstrate excellence in managing complex executive schedules and competing priorities
• Be highly proficient with enterprise systems (e.g., MS Office, Teams, Zoom, Concur, eMarketplace, SharePoint, and Co-pilot)
• Exhibit strong judgement, problem-solving ability, and proactive anticipation of leadership needs
• Operate with discretion and integrity when managing sensitive and confidential information
• Manage multiple concurrent workstreams with urgency, flexibility, and attention to detail
• Communicate clearly and effectively across stakeholders and levels
• Model a positive, “can-do” mindset aligned with Johnson & Johnson Credo values

This position may require up to 10% travel.

This job posting is anticipated to close on 10/30/2026.

This position is overtime eligible.

Johnson & Johnson is an Equal Opportunity Employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills: Preferred Skills:

• Accountability
• Administrative Support
• Business Writing
• Communication
• Customer Centricity
• Data Capturing
• Diary Management
• Document Management
• Event Management
• Microsoft Office
• Office Administration
• Organizational Knowledge
• Organizing
• Presentation Development
• Process Oriented
• Professional Ethics
• Travel Planning
• Typing

The anticipated base pay range for this position is : $52,500.00 - $84,525.00

For Bay Area: Additional Description for Pay Transparency: Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)). Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period10 days Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

At Johnson & Johnson,we believe health is everything. Our strength in healthcare innovation empowers us to build aworld where complex diseases are prevented, treated, and cured,where treatments are smarter and less invasive, andsolutions are personal.Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity.Learn more at https://www.jnj.com/.