Sr Administrative Assistant

LinkedIn; Mountain View (CA); Hybrid; USD 71,000 - 116,000; Full time

Job summary

An innovative company is seeking a proactive Sr. Administrative Assistant to support a VP in Product Management. This hybrid role involves managing executive schedules, organizing meetings, and handling travel arrangements while maintaining confidentiality and professionalism. The ideal candidate thrives in a fast-paced environment, possesses excellent communication skills, and demonstrates strong organizational abilities. Join a dynamic team that values trust, care, and inclusion, and contribute to transforming the way the world works. If you are detail-oriented and ready to take initiative, this is the perfect opportunity for you.

Qualifications

• 3+ years of experience supporting VP+ level executives.
• Ability to manage time, prioritize tasks, and work within deadlines.

Responsibilities

• Manage executive calendar and organize meetings and events.
• Coordinate travel arrangements and manage expense reports.

Skills

Organizational Skills

Communication Skills

Problem Solving

Detail-oriented

Adaptability

Tools

MS Office (Outlook, Word, PowerPoint, Excel)

SharePoint

MS Teams

Zoom

Job description

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Company Description
LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

Job Description
This role will be based in Mountain View, CA.
At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.

We are looking for an experienced Sr. Administrative Assistant to provide administrative and organizational support to a Vice President, Product Management. In this role, you’ll work directly with the VP and will be responsible for a mix of administrative and operational activities including scheduling, team events and more. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role.

Responsibilities:

• Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)
• Independently organize and ensure preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building
• Anticipate critical rhythm of the business initiatives
• Coordinate all domestic and international travel arrangements
• Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards
• Partner with communications and public relations teams and others on company-wide and external communications
• Proficiently answer, screen and route internal and external correspondence, requests, subpoenas and other communications
• Provide back-up support for other administrative assistants when needed and champion the admin community
• Maintain email distribution lists / aliases
• Support special projects as needed
• Act as a point of contact with workplace services to meet facility needs for the team
• Take leadership role to improve structure, efficiency, and execution of the organization
• Drive changes in systems, tools and processes, and establish and share best practices
• Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction

Qualifications

Basic Qualifications:

• 3 years of experience supporting VP+

Preferred Qualifications:

• Experience working as a trusted business partner to a c-suite level executive
• Thrives in a fast-paced, demanding environment
• High operational ability to execute quickly with strong attention to detail and accuracy
• Excellent communication, analytical and organizational skills
• Ability to professionally interact with senior leaders and anticipate their needs
• Comfortable collaborating with other Sr. EAs in order to get things done and ensure LinkedIn achieves its mission
• Demonstrates ability to be proactive, take initiative, and exercise good judgment, discretion and confidentiality in all tasks
• Ability to effectively manage time, prioritize tasks, and work within deadlines and handle high level of ambiguity
• Consistently able to solve complex problems creatively after in-depth evaluation of variable factors
• Collaborative spirit with ability to act as a team culture steward and build relationships, mentor and work effectively across Exec Admin team at LinkedIn
• Demonstrates excellent understanding of how an organization operates across functions
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint)
• Ability to set up and manage virtual meetings via MS Teams and Zoom

Suggested Skills:

• Organizational Skills include calendar management, task management, and event planning.
• Communication Skills, to include written and verbal communication with strong interpersonal skills.
• Problem Solving with proactive and independent decision making.
• A drive to bring teams together and promote collaboration and positive team culture
• Discreet, with the ability to handle sensitive information with care.
• Highly adaptable, with the ability to thrive in a dynamic, fast-paced environment.
• Detail-oriented, with a strong sense of urgency and the ability to prioritize effectively.

LinkedIn is committed to fair and equitable compensation practices.
The pay range for this role is $71,000 - $116,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor.
The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans.

Additional Information

Equal Opportunity Statement
LinkedIn is committed to diversity in its workforce and is proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class. LinkedIn is an Affirmative Action and Equal Opportunity Employer.

San Francisco Fair Chance Ordinance
Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.

Pay Transparency Policy Statement
As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions.

Global Data Privacy Notice for Job Candidates
Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Administrative
• Industries
• Technology, Information and Internet