Sr Administrative Assistant

LinkedIn; Mountain View (CA); Hybrid; USD 71,000 - 116,000; Full time

Job summary

Join a forward-thinking company as a Senior Administrative Assistant, where you'll support a Vice President of Product in a dynamic and collaborative environment. This role is perfect for someone who thrives in fast-paced settings, excels in organization, and possesses exceptional communication skills. You'll manage calendars, coordinate travel, and ensure smooth operations while maintaining confidentiality and professionalism. If you're ready to make a significant impact and grow within a culture that values trust and inclusion, this opportunity is tailored for you.

Qualifications

• 4+ years of experience in senior administrative roles.
• Ability to maintain confidentiality and exercise discretion.

Responsibilities

• Manage executive calendar and coordinate travel arrangements.
• Organize meetings and special events with attention to detail.

Skills

Agility

Problem solving

Collaboration

Communication

Adaptability

Education

Bachelor's degree or equivalent experience

Tools

MS Office (Outlook, Word, PowerPoint, Excel)

SharePoint

MS Teams

Zoom

Job description

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Company Description

LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.

Company Description

LinkedIn is the world’s largest professional network, built to create economic opportunity for every member of the global workforce. Our products help people make powerful connections, discover exciting opportunities, build necessary skills, and gain valuable insights every day. We’re also committed to providing transformational opportunities for our own employees by investing in their growth. We aspire to create a culture that’s built on trust, care, inclusion, and fun – where everyone can succeed.

Join us to transform the way the world works.

Job Description

At LinkedIn, our approach to flexible work is centered on trust and optimized for culture, connection, clarity, and the evolving needs of our business. The work location of this role is hybrid, meaning it will be performed both from home and from a LinkedIn office on select days, as determined by the business needs of the team.

This role can be based in Mountain View, CA.

We are looking for a Sr. Administrative Assistant to provide administrative and organizational support to a Vice President of Product. In this role, you’ll work directly with the VP and will be responsible for a mix of administrative and operational activities including scheduling, team events and more. The ideal candidate will be proactive, organized, able to maintain strict confidentiality of corporate and personal information, and bring a blend of professionalism, passion and flexibility to the role.

Responsibilities:

• Plan, organize and manage executive calendar (resolve conflicts and protect / align time with priorities)
• Independently organize and ensure preparedness for internal and external meetings and special events, including all hands, off-sites, culture events, and team building
• Anticipate critical rhythm of the business initiatives
• Coordinate all domestic and international travel arrangements
• Manage and reconcile expense reports, purchase orders and procurement requisitions in accordance with budget and department and company-wide policies and standards
• Partner with communications and public relations teams and others on company-wide and external communications
• Proficiently answer, screen and route internal and external correspondence, requests, subpoenas and other communications
• Provide back-up support for other administrative assistants when needed and champion the admin community
• Maintain email distribution lists / aliases
• Support special projects as needed
• Act as a point of contact with Workplace Services to meet facility needs for the team
• Take leadership role to improve structure, efficiency, and execution of the organization
• Drive changes in systems, tools and processes, and establish and share best practices
• Maintain a strict degree of confidentiality along with excellent judgement, discretion and a high degree of maturity/professionalism
• Apply judgment with full understanding of urgency and priorities of the business, routinely needing to multi-task with little to no direction
  
  
  

Qualifications

Basic Qualifications:

• 4+ years of experience working at the Senior Level in an administrative or coordination role
  
  
  

Preferred Qualifications:

• Experience working as a trusted business partner to a C-Suite level executive
• Thrives in a fast-paced, demanding environment
• High operational ability to execute quickly with strong attention to detail and accuracy
• Excellent communication, analytical and organizational skills
• Ability to professionally interact with senior leaders and anticipate their needs
• Comfortable collaborating with other Sr. EAs in order to get things done and ensure LinkedIn achieves its mission
• Demonstrates ability to be proactive, take initiative, and exercise good judgment, discretion and confidentiality in all tasks
• Ability to effectively manage time, prioritize tasks, and work within deadlines and handle high level of ambiguity
• Consistently able to solve complex problems creatively after in-depth evaluation of variable factors
• Collaborative spirit with ability to act as a team culture steward and build relationships, mentor and work effectively across Exec Admin team at LinkedIn
• Demonstrates excellent understanding of how an organization operates across functions
• Advanced knowledge of MS Office (Outlook, Word, PowerPoint, Excel) and familiarity with cloud-based applications (SharePoint)
• Ability to set up and manage virtual meetings via MS Teams and Zoom
  
  
  

Suggested Skills:

• Agility
• Problem solving
• Collaboration
• Communication
• Adaptability
  
  
  

LinkedIn is committed to fair and equitable compensation practices.

The pay range for this role is $71,000 to $116,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location. This may be different in other locations due to differences in the cost of labor. The total compensation package for this position may also include annual performance bonus, stock, benefits and/or other applicable incentive compensation plans. For more information, visit https://careers.linkedin.com/benefits.

Additional Information

Equal Opportunity Statement

We seek candidates with a wide range of perspectives and backgrounds and we are proud to be an equal opportunity employer. LinkedIn considers qualified applicants without regard to race, color, religion, creed, gender, national origin, age, disability, veteran status, marital status, pregnancy, sex, gender expression or identity, sexual orientation, citizenship, or any other legally protected class.

LinkedIn is committed to offering an inclusive and accessible experience for all job seekers, including individuals with disabilities. Our goal is to foster an inclusive and accessible workplace where everyone has the opportunity to be successful.

If you need a reasonable accommodation to search for a job opening, apply for a position, or participate in the interview process, connect with us at [e-mail] and describe the specific accommodation requested for a disability-related limitation.

Reasonable accommodations are modifications or adjustments to the application or hiring process that would enable you to fully participate in that process. Examples of reasonable accommodations include but are not limited to:

• Documents in alternate formats or read aloud to you
• Having interviews in an accessible location
• Being accompanied by a service dog
• Having a sign language interpreter present for the interview
  
  
  

A request for an accommodation will be responded to within three business days. However, non-disability related requests, such as following up on an application, will not receive a response.

LinkedIn will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by LinkedIn, or (c) consistent with LinkedIn's legal duty to furnish information.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, LinkedIn will consider for employment qualified applicants with arrest and conviction records.

Pay Transparency Policy Statement

As a federal contractor, LinkedIn follows the Pay Transparency and non-discrimination provisions described at this link: https://lnkd.in/paytransparency.

Global Data Privacy Notice for Job Candidates

Please follow this link to access the document that provides transparency around the way in which LinkedIn handles personal data of employees and job applicants: https://legal.linkedin.com/candidate-portal.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Technology, Information and Internet

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