Sr. Administrative Assistant

TEKsystems; Minneapolis (MN); Hybrid; USD 60,000 - 80,000; Full time

Job summary

Join a leading IT services provider as a Sr. Administrative Assistant, where you'll support three executives through crucial calendar management, travel arrangements, and meeting coordination. This 6-month contract position offers valuable exposure to executive operations in a dynamic financial services environment, emphasizing strong organizational and communication skills for effective multitasking.

Benefits

Medical, dental & vision

401(k) Retirement Plan

Employee Assistance Program

Paid Time Off

Qualifications

• Minimum of two years of administrative experience, preferably in technology or insurance.
• 5+ years of executive calendar management with multiple execs is ideal.

Responsibilities

• Assist with calendar management and travel arrangements for leadership.
• Coordinate team events and meetings as well as onboarding for new hires.
• Maintain office supplies and support general departmental assistance.

Skills

calendar management

organizational skills

communication

conflict management

Education

University degree preferred

HS Diploma

Tools

Microsoft Office Suite

MS Teams

Job description

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Description

Our Financial Services customer out of Minneapolis, MN is seeking an Executive Assistant to support three Executives. This is a 6 months contract to hire. It's open due to a resignation with a three week notice. This is going to move very quickly.

Supporting 3 Executives – 1 Chief Transformation Officer 2 - COO 3 - Legal Executive

This role will provide exposure to executive teams and topics. Majority of the day is calendaring. A large portion of the role is in Outlook. Can’t get bored with calendar management, critical. Moved Travel and Expense offshore. Meeting management. Office supply management. ++ Strategic Executive Calendar Management. Looking for someone cool under pressure. Last minute changes are the normal. Need someone to be available and flexible if there’s responses or notes that come after hours. Not regular but open.

What You Do, Day To Day

• Be responsible for the day-to-day assistance of multiple company leaders as well as provide general departmental assistance as needed
• Assist with calendar management and travel arrangements for leadership (transportation, hotels, meals, etc.)
• Coordinate and prepare for meetings with visitors (building access, conference room booking, room setup, meal orders, reservations, greeting visitors in the lobby, etc.)
• Liaise with other administrative assistants globally as needed to organize and prepare for leadership visits, onsites/offsites, conferences, and other events
• Coordinate team events and meetings
• Plan, control, and monitor the agendas and the attendees of key meetings
• Support the onboarding of new hires in coordination with Leaders as well as HR and IT
• Maintain office supplies
  
  
  

What you bring

• University degree preferred or equivalent experience
• Minimum of two years of administrative experience, preferably in technology or insurance
• Proficiency in Microsoft Office Suite
• Team player mentality
• Strong organizational skills; ability to manage various processes and controls
• Ability to handle and assess competing or changing priorities
• High assertiveness and the ability to work under pressure while staying organized
• Communication, facilitation, sales, and conflict management abilities
• Willingness to occasionally work outside of standard operating hours
  
  
  

Skills

calendar management, ms teams, ms office suite

Top Skills Details

calendar management

Additional Skills & Qualifications

HS Diploma

5+ years of executive calendar management with multiple execs

Would consider less experience if ambitious

Experience Level

Intermediate Level

Pay And Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

Available For This Temporary Role May Include The Following

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
  
  
  

Workplace Type

This is a hybrid position in Minneapolis,MN.

Application Deadline

This position is anticipated to close on Jun 27, 2025.

About TEKsystems And TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  IT Services and IT Consulting

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