Executive Assistant, Operations & Technology

NBCUniversal; New York (NY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid leave

Tuition reimbursement

Employee discounts

Job summary

NBCUniversal is seeking an Executive Assistant to provide high-level administrative support to the Chief Technology Officer. This hybrid role is based at the 30 Rock campus in New York and includes coordinating travel across multiple time zones, calendar management, and cross-department collaboration.

The ideal candidate brings C-suite level engagement, exceptional planning, and strong communication skills to support a fast-paced technology organization.

Qualifications

• 5+ years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules.
• 10+ years of demonstrated career Executive Assistance experience.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities.
• Exemplary interpersonal skills and professional presence.

Responsibilities

• Serve as a liaison between the CTO and departments, teams, clients and vendors.
• Draft and edit internal and external communications with clarity and professionalism.
• Proactively manage the CTO’s calendar, schedule, travel and meeting logistics.
• Arrange and schedule meetings across time zones with priority-based planning.
• Coordinate domestic and international travel, visas, itineraries and documents.
• Process expense reports, reconcile P-card transactions and route invoices.
• Support meetings and large team events with logistics and materials.
• Create and edit presentations, agendas, spreadsheets, and reports.

Skills

Senior executive scheduling

Executive presence

Note-taking & action-items

Systems savvy

Tools

MS Office 365

Microsoft Teams

Slack

NBCU systems

Job description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Job Description

The Operations & Technology division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the Chief Technology Officer (CTO). You will play a critical role in supporting the CTO in various administrative and operational tasks. This position requires exceptional organizational skills, a proactive mindset, and the ability to shift priorities as needed and manage several work streams at a time.

The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual is expected to bring a C-Suite-level of experience and engagement to this role. They will work across the Operations & Technology organization as well as across NBCU/Comcast on behalf of the CTO.

Here you can

• Serve as a liaison between the CTO and other departments, team members, clients, stakeholders and outside vendors.
• Draft and edit internal and external communications, ensuring clarity and professionalism.
• Proactively manage and maintain the CTO’s calendar, including scheduling internal and external meetings, coordinating travel, and organizing small- and large-scale meeting logistics.
• Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly
• Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable
• Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings
• Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval
• Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions
• Coordinate internal group communications using newsletters, intranet postings, and messaging tools
• Create and edit presentations, agendas, spreadsheets, and reports
• Manage and organize executive files, physical and electronic, as required
• Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required

Qualifications

Here you'll need:

• 5+ years of relevant experience maintaining a senior executive’s phone, calendar, work and travel schedules
• 10+ years of demonstrated career Executive Assistance experience.
• Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly
• Exemplary interpersonal skills including a professional in-person and virtual presence

Let’s Talk About You…

• Trustworthy – You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion
• Systems savvy – You’re proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and you’re capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals
• Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time
• Conscientious – You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines
• Resourceful – You’re comfortable navigating a complex environment to obtain information and seek buy-in
• Problem Solver – You adapt easily to changing priorities, thrive in solving problems and drive to results.

Hybrid

This position has been designated as hybrid, designated to the 30 Rock campus in New York a minimum of four days per week.

• Role also requires the ability to travel for offsites to various office locations including (Los Angeles, Orlando, etc.), as requested by the CTO
• Role also requires the need for some overtime hours.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $90,000 - $120,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].