Sr. Admin V&I TA Specialty

HireLifeScience; Rahway (NJ); Hybrid; USD 90,000 - 120,000; Full time

Job summary

HireLifeScience is seeking a Senior Administrative Associate to provide comprehensive support for the General/Specialty Therapy Area of Medical Affairs. The role emphasizes professional judgment, calendar management, and domestic/international travel coordination to ensure smooth operations.

The ideal candidate will be a self-starter, adept at prioritizing in a dynamic environment, and able to engage with executives and stakeholders across the company while protecting confidentiality.

Qualifications

• Minimum 10 years of Administrative Assistant experience.
• Minimum 5 years administrative experience supporting Sr. Directors/Executives.
• Advanced computer skills using Microsoft Office suite (MS Outlook, Word, Excel, Power Point) and operation of other internal systems.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.

Responsibilities

• Manage calendars and coordinate meetings and travel.
• Provide general secretarial and office management support.
• Coordinate meetings, MS Teams, and offsite meetings/events.
• Supports the use of Team Sites
• Communication with executives and internal/external clients onsite and remotely to maintain workflow.

Skills

Calendar Management

Independent Thinking

Meeting Management

Meeting Organization

Multitasking

Office Management

Travel Scheduling

Visa Applications

Financial Budgeting

Competency Management

Education

High School Diploma

Advanced certifications (e.g., PA/PM/HR)

Tools

MS Office

SAP

CONCRU

Job description

Job Description

The SR. Assoc, Administrative Services will provide comprehensive administrative support and office management for the General / Specialty Therapy Area of Medical Affairs.- -The incumbent is responsible for exercising professional judgment in managing the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office; managing the calendar by arranging meetings and logistics, including accurate domestic and international travel support; managing all communications and office record retention; directing a high volume of inquiries and matters to the appropriate parties within the Company; and generating correspondence.

Being a self-starter who can proactively manage priorities and independently resolve scheduling conflicts is a key dimension of the position. To execute these responsibilities, the incumbent will partner with many internal and external stakeholders, including the various areas of the Company, including the ability to integrate effectively and quickly with the other members of Support Staff. The ability to adjust to constant/changing situations and the ability to manage relationships with others are essential.

The primary activities include and are not limited to the following:

• General Secretarial/administrative duties.
• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Work priorities and activities are reviewed with little supervision.
• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.
• Coordinate meetings, teleconferences/MS Teams meetings, and offsite meetings/events
• Supports the use of Team Sites
• Communication skills should be at a level to effectively interact with Our Company executives and internal/external clients both on-site and remotely to maintain workflow. May coordinate special projects within the division/area.

Minimum required education

Required:

• High School Diploma or equivalent (GED)

Preferred:

• Advanced education or certifications such as (e.g., Certified Administrative
• Professional, Project Management Professional Certification, Professional in Human Resources Certification

Required Experience and Skills:

• Minimum of 10 years Administrative Assistant experience.
• Minimum of 5 years administrative experience supporting Sr. Directors Executives.
• Advanced computer skills using Microsoft Office suite (MS Outlook, Word, Excel, Power Point) and operation of other internal systems.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.

Preferred Experience and skills:

• SAP / CONCRU experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor, add Forms, as well as the capability to run reports within SAP. Strong organizational project management and problem-solving skills. Extraordinary attention to detail.

Required Skills:

Calendar Management, Competency Management, Financial Budgeting, Independent Thinking, Meeting Management, Meeting Organization, Multitasking, Office Management, Travel Scheduling, Visa Applications

US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities.

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

• EEOC Know Your Rights
• EEOC GINA Supplement

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

San Francisco Residents Only:

-We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only:

-We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance

Employee Status:

Regular

Relocation:

No relocation

VISA Sponsorship:

No

Travel Requirements:

10%

Flexible Work Arrangements:

Hybrid

Shift:

Not Indicated

Valid Driving License:

No

Hazardous Material(s):

N/A

Job Posting End Date:

10/2/2026

*A job posting is effective until 11:59:59PM on the day BEFORE -the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:

R414554