Sr. Admin V&I TA Specialty

Merck; Rahway (NJ); Hybrid; USD 95,000 - 120,000; Full time

Job summary

Merck & Co., Inc. in Rahway, NJ seeks a Sr. Assoc, Administrative Services to provide comprehensive office management and executive support for Medical Affairs. The role emphasizes confidentiality, calendar management, and international travel logistics, coordinating with multiple stakeholders.

The ideal candidate will have 10+ years of admin experience, 5+ years supporting Sr. Directors, and advanced MS Office skills, with SAP/CONCRU experience a plus. Hybrid work arrangement may apply.

Qualifications

• Minimum 10 years Administrative Assistant experience.
• Minimum 5 years supporting Sr. Directors Executives.
• Advanced skills with MS Outlook, Word, Excel, PowerPoint and internal systems.
• Experience scheduling and coordinating complex domestic and international travel.

Responsibilities

• Coordinate meetings, teleconferences/MS Teams meetings, and offsite events.
• Provide comprehensive administrative support for the General/Specialty Therapy Area of Medical Affairs.
• Manage calendar, travel logistics, and communications while handling confidential information.
• Direct a high volume of inquiries to appropriate internal/external parties.
• Partner with internal/external stakeholders to integrate with Support Staff.

Skills

Calendar Management

Independent Thinking

Meeting Management

Meeting Organization

Multitasking

Office Management

Travel Scheduling

Visa Applications

Financial Budgeting

Education

High School Diploma or equivalent

Tools

Microsoft Office

SAP

CONCRU

Job description

Job Description

The SR. Assoc, Administrative Services will provide comprehensive administrative support and office management for the General / Specialty Therapy Area of Medical Affairs. The incumbent is responsible for exercising professional judgment in managing the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office; managing the calendar by arranging meetings and logistics, including accurate domestic and international travel support; managing all communications and office record retention; directing a high volume of inquiries and matters to the appropriate parties within the Company; and generating correspondence.

The SR. Assoc, Administrative Services will provide comprehensive administrative support and office management for the General / Specialty Therapy Area of Medical Affairs. The incumbent is responsible for exercising professional judgment in managing the office, with a strong focus on the awareness of the confidential nature of the information flowing in and out of the office; managing the calendar by arranging meetings and logistics, including accurate domestic and international travel support; managing all communications and office record retention; directing a high volume of inquiries and matters to the appropriate parties within the Company; and generating correspondence. Being a self-starter who can proactively manage priorities and independently resolve scheduling conflicts is a key dimension of the position. To execute these responsibilities, the incumbent will partner with many internal and external stakeholders, including the various areas of the Company, including the ability to integrate effectively and quickly with the other members of Support Staff. The ability to adjust to constant/changing situations and the ability to manage relationships with others are essential.

The primary activities include and are not limited to the following:

• General Secretarial/administrative duties.
• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.
• Work priorities and activities are reviewed with little supervision.
• Produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.
• Coordinate meetings, teleconferences/MS Teams meetings, and offsite meetings/events
• Supports the use of Team Sites
• Communication skills should be at a level to effectively interact with Our Company executives and internal/external clients both on-site and remotely to maintain workflow. l May coordinate special projects within the division/area.

Minimum required education

• High School Diploma or equivalent (GED)

Preferred

• Advanced education or certifications such as (e.g., Certified Administrative
• Professional, Project Management Professional Certification, Professional in Human Resources Certification

Required Experience And Skills

• Minimum of 10 years Administrative Assistant experience.
• Minimum of 5 years administrative experience supporting Sr. Directors Executives.
• Advanced computer skills using Microsoft Office suite (MS Outlook, Word, Excel, Power Point) and operation of other internal systems.
• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.

Preferred Experience And Skills

• SAP / CONCRU experience processing Expense Reports, Purchase Orders, Payment Requests, Vendor, add Forms, as well as the capability to run reports within SAP. Strong organizational project management and problem-solving skills. Extraordinary attention to detail.

#MSJR

Required Skills

Calendar Management, Competency Management, Financial Budgeting, Independent Thinking, Meeting Management, Meeting Organization, Multitasking, Office Management, Travel Scheduling, Visa Applications

US And Puerto Rico Residents Only

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. If you need an accommodation during the application or hiring process.

Requirements

As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

EEOC Know Your Rights

EEOC GINA Supplement

We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

San Francisco Residents Only

We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance

Los Angeles Residents Only

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance

Search Firm Representatives Please Read Carefully

Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status

Regular

Relocation

No relocation

VISA Sponsorship

No

Travel Requirements

10%

Flexible Work Arrangements

Hybrid

Shift

Not Indicated

Valid Driving License

No

Hazardous Material(s)

N/A

Job Posting End Date

10/2/2026

• A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID

R414554