Sr. Admin Coordinator

Mass General Brigham; Boston (MA); Hybrid; USD 32,000 - 46,000; Full time

Job summary

Mass General Brigham in Boston is seeking an experienced administrative professional to provide comprehensive support to senior executives and departments, managing calendars, travel, and communications. You will plan, monitor projects, coordinate with internal and external stakeholders, organize files, and help streamline processes for meetings and events.

The role is hybrid with a 40-hour work week at 185 Cambridge Street, offering a structured environment and opportunities for professional

Qualifications

• 3–5 years of Administrative Support experience or 2–3 years in Executive Level Support
• Ability to handle confidential information with discretion
• Strong written and verbal communication skills
• Excellent organizational abilities to manage multiple tasks and deadlines
• Proficient in using office productivity software such as word processing, spreadsheets, and presentation tools

Responsibilities

• Provide high-level administrative support to senior executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Assist in planning, execution, and monitoring of projects with timely deliverables
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors and partners
• Organize and maintain files, records, and documents in physical and electronic formats
• Identify opportunities to streamline administrative processes and assist in planning meetings, conferences, and other events

Skills

Calendar management

Travel coordination

Stakeholder coordination

Office software proficiency

Written and verbal communication

Education

Associate’s Degree in Business Administration

Bachelor’s Degree in Business Administration

Tools

Microsoft Office Suite

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions by managing administrative tasks, overseeing projects, and serving as a point of contact for internal and external stakeholders.

Does this position require Patient Care? No

Essential Functions

• Provide high-level administrative support to senior executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in both physical and electronic formats.
• Identify opportunities for streamlining administrative processes, implement effective solutions, and assist in the planning and execution of meetings, conferences, and other corporate events.

Qualifications

Education Associate’s Degree Business Administration required or Bachelor’s Degree Business Administration preferred Can this role accept experience in lieu of a degree? Yes Licenses and Credentials Experience Administrative Support Experience 3-5 years required or Executive Level Support Experience 2-3 years preferred Knowledge, Skills and Abilities - Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools. - Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion. - Ability to adapt to changing priorities and work effectively in a dynamic environment. - Strong problem-solving skills to resolve issues and make sound decisions independently. - Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization. - Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Additional Job Details (if applicable)

Remote Type

Hybrid

Work Location

185 Cambridge Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$23.34 - $33.37/Hourly

Grade

5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.