Sr. Admin Coordinator

1200 The General Hospital Corporation; Boston (MA); Hybrid; USD 32.000 - 46.000; Vollzeit

Zusammenfassung

Mass General Brigham is seeking an experienced administrative professional to provide high-level support to senior leaders. You will manage calendars, coordinate meetings and travel, and oversee project execution from initiation to completion.

The role requires 3–5 years in admin support or 2–3 years in executive support, with strong MS Office skills and discretion handling confidential information.

Qualifikationen

• Experience 3–5 years in administrative support or 2–3 years at executive level.
• Proficient with MS Office suite and similar productivity software.
• Ability to handle confidential information and adapt to changing priorities.

Aufgaben

• Provide high-level administrative support to senior executives, manage calendars, meetings, and travel.
• Plan, execute, and monitor projects ensuring timelines and deliverables.

Kenntnisse

Calendar management

Meeting scheduling

Travel coordination

Project coordination

Stakeholder communication

File organization

Process improvement

Event planning

Ausbildung

Associate degree in Business Administration

Bachelor's degree in Business Administration

Tools

Word processing

Spreadsheets

Presentation tools

Jobbeschreibung

Job Summary Summary

Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions by managing administrative tasks, overseeing projects, and serving as a point of contact for internal and external stakeholders. Does this position require Patient Care? No

Essential Functions

• Provide high-level administrative support to senior executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in both physical and electronic formats.
• Identify opportunities for streamlining administrative processes, implement effective solutions, and assist in the planning and execution of meetings, conferences, and other corporate events.

Qualifications

Education

Associate's Degree Business Administration required or Bachelor's Degree Business Administration preferred

Can this role accept experience in lieu of a degree?

Yes

Licenses and Credentials

• Experience Administrative Support Experience 3-5 years required or Executive Level Support Experience 2-3 years preferred
• Knowledge, Skills and Abilities - Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
• Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Strong problem-solving skills to resolve issues and make sound decisions independently.
• Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
• Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Additional Job Details (if applicable)

• Remote Type Hybrid
• Work Location 185 Cambridge Street
• Scheduled Weekly Hours 40
• Employee Type Regular
• Work Shift Day (United States of America)
• Pay Range $23.34 - $33.37/Hourly
• Grade 5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement: 1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Combat disease.

Hold a hand.

Help people.

Impact the world.

Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives.

Are you ready?

Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system-we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.