Sr. Admin Coordinator

The General Hospital Corporation; Boston (MA); Hybrid; USD 32,000 - 46,000; Full time

Job summary

The General Hospital Corporation in Boston, MA, is seeking an experienced administrative professional to provide high-level support to senior executives, manage calendars, schedule meetings, and coordinate travel arrangements in a hybrid work environment at 185 Cambridge Street.

Ideal candidates have 3–5 years of administrative experience and an Associate's or Bachelor's degree in Business Administration, with a proven ability to handle confidential information discreetly.

Qualifications

• 3–5 years of administrative support experience
• Associate's or Bachelor's in Business Administration preferred
• Experience handling confidential information with discretion

Responsibilities

• Provide high-level administrative support to senior executives, including managing calendars and coordinating travel
• Assist in planning and monitoring projects with timelines and deliverables
• Serve as a point of contact for internal and external stakeholders
• Organize and maintain physical and electronic files
• Identify opportunities to streamline processes and support meetings and events

Skills

Office software

Communication skills

Organizational skills

Discretion/confidentiality

Problem solving

Education

Associate's Degree in Business Administration

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

Site: The General Hospital Corporation

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

Summary Responsible for providing comprehensive administrative support and coordination to ensure the smooth operation of various business functions by managing administrative tasks, overseeing projects, and serving as a point of contact for internal and external stakeholders.

Does this position require Patient Care? No

Essential Functions

• Provide high-level administrative support to senior executives or department heads, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Assist in the planning, execution, and monitoring of projects, ensuring that timelines and deliverables are met.
• Serve as a point of contact for internal and external stakeholders, including employees, clients, vendors, and partners.
• Organize and maintain files, records, and documents in both physical and electronic formats.
• Identify opportunities for streamlining administrative processes, implement effective solutions, and assist in the planning and execution of meetings, conferences, and other corporate events.

Qualifications

Education

Associate's Degree Business Administration required or Bachelor's Degree Business Administration preferred

Can this role accept experience in lieu of a degree? Yes

Licenses and Credentials

Experience

Administrative Support Experience 3-5 years required or Executive Level Support Experience 2-3 years preferred

Knowledge, Skills and Abilities

• Proficient in using office productivity software such as word processing, spreadsheet, and presentation tools.
• Demonstrated professionalism, integrity, and the ability to handle confidential information with discretion.
• Ability to adapt to changing priorities and work effectively in a dynamic environment.
• Strong problem-solving skills to resolve issues and make sound decisions independently.
• Strong written and verbal communication skills to effectively interact with individuals at all levels of the organization.
• Excellent organizational abilities to manage multiple tasks, prioritize work, and meet deadlines.

Additional Job Details (if applicable)

• Remote Type
• Hybrid
• Work Location
• 185 Cambridge Street
• Scheduled Weekly Hours
• 40
• Employee Type
• Regular
• Work Shift
• Day (United States of America)
• Pay Range
• $23.34 - $33.37/Hourly
• Grade
• 5

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focus