Sr. Admin Assistant - NSI Stroke Research Support

Massachusetts General Hospital; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

Massachusetts General Hospital is seeking a skilled administrative professional to provide high-level support to executives and management, supporting an active research program. The role manages schedules, coordinates meetings, handles correspondence, and performs various clerical duties to ensure efficient operations.

The position is based in a hybrid work environment with 40 hours per week, scheduled day shift, and collaboration with internal and external stakeholders.

Qualifications

• 5-7 years experience in an administrative role, preferably in a healthcare setting.
• Experience supporting senior-level staff 1-2 years preferred.
• Education: High School Diploma or Associate's Degree preferred.
• Proficient in Microsoft Office Suite and professional communication.

Responsibilities

• Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• Prepare, review, and edit reports, presentations, and other documents.
• Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• Organize and maintain office files, both electronic and physical.
• Schedule, coordinate, and facilitate meetings, including agendas, minutes, and action items.
• Arrange logistics for internal and external meetings, including room bookings and catering.
• Serve as the primary point of contact between executives and stakeholders.
• Draft and distribute memos, announcements, and other communications.
• Oversee office supplies inventory, ordering, and distribution.
• Coordinate with IT for technical support and equipment needs.
• Assist in planning and execution of special projects and events.
• Monitor project timelines and deadlines.

Skills

Microsoft Office Suite

Verbal and written communication

Organizational multitasking

Independent work

Attention to detail

Healthcare administration knowledge

Education

High School Diploma

Associate's Degree in Business Administration

Associate's Degree Related Field of Study

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Job Summary

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

This position is responsible for providing high-level administrative support to the executive and management teams and supporting an active research program. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. The role is based in an office environment and serves as the initial point of contact for visitors, patients and collaborators, requiring proficiency in interpersonal communication, task prioritization/organization and professionalism.

Does this position require Patient Care? No

Essential Functions

• -Manage and maintain executive schedules, including appointments, meetings, and travel arrangements.
• -Prepare, review, and edit reports, presentations, and other documents.
• -Handle incoming and outgoing correspondence, including emails, letters, and phone calls.
• -Organize and maintain office files, both electronic and physical.
• -Schedule, coordinate, and facilitate meetings, including collating and distributing pre-meeting materials, preparing agendas, taking minutes, and following up on action items.
• -Arrange logistics for internal and external meetings, including room bookings and catering.
• -Serve as the primary point of contact between executives and internal/external stakeholders.
• -Draft and distribute memos, announcements, and other communications as directed.
• -Oversee office supplies inventory, ordering, and distribution.
• -Ensure office equipment is properly maintained and serviced.
• -Coordinate with IT for technical support and equipment needs.
• -Assist in the planning and execution of special projects and events.
• -Monitor project time lines and ensure deadlines are met.

Qualifications

Education

High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree?

No

Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred

Knowledge, Skills and Abilities

• - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook).
• - Excellent verbal and written communication skills.
• - Strong organizational and multitasking abilities.
• - Ability to work independently with minimal supervision.
• - Strong attention to detail and problem-solving skills.
• - Familiarity with hospital administration processes and healthcare regulations.
• - Professional demeanor and ability to interact effectively with all levels of staff.

Additional Job Details (if applicable)

• Remote Type: Hybrid
• Work Location: 175 Cambridge Street
• Scheduled Weekly Hours: 40
• Employee Type: Regular
• Work Shift: Day (United States of America)
• Pay Range: $20.84 - $29.79/Hourly
• Grade: 4At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization.

In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

1200 The General Hospital Corporation is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.