Senior Admin Assistant

Mass General Brigham; Boston (MA); Hybrid; USD 29,000 - 41,000; Full time

Benefits offered by this job

Comprehensive benefits

Competitive pay

Health coverage

Retirement plans

Paid time off

Job summary

Mass General Brigham in Boston seeks an experienced administrative professional to support executive and management teams. You will manage schedules, communications, meetings, and day-to-day operations, acting as a key contact for internal and external partners to keep leaders organized and informed.

You will prepare professional materials, handle correspondence, maintain files, and collaborate with IT on tech needs. This role offers growth opportunities and a comprehensive benefits package.

Qualifications

• High school diploma or equivalent required.
• Associates degree in Business Administration or related field preferred.
• 5–7 years of administrative experience required, preferably in a healthcare setting.
• 1–2 years of experience supporting senior-level staff preferred.
• Experience may not be substituted for the required education.

Responsibilities

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate meetings from start to finish, including scheduling, agendas, room reservations, catering, meeting minutes, and follow-up on action items.
• Serve as a key point of contact between executives and internal and external stakeholders.
• Prepare and polish professional materials, including reports, presentations, memos, announcements, and other communications.
• Manage correspondence, including emails, letters, and phone calls.
• Keep information organized and accessible by maintaining electronic and physical files.
• Support smooth office operations by managing supplies, coordinating equipment maintenance, and partnering with IT on technology needs.
• Contribute to special projects and events, helping coordinate plans, track timelines, and keep deliverables on schedule.
• Provide guidance to junior administrative staff, as needed.

Skills

Microsoft Office proficiency

Written and verbal communication

Organizational skills

Multitasking

Independent work

Attention to detail

Healthcare regulations familiarity

Professional communication

Education

High school diploma or equivalent

Associates degree in Business Administration or related field preferred

Tools

Microsoft Office Suite

Job description

Site

Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

In this highly visible administrative role, you’ll provide essential support to executive and management teams, helping keep schedules, communications, meetings, and day-to-day operations running smoothly. You’ll serve as a key point of contact for internal and external partners while helping leaders stay organized, informed, and focused.

You’ll have the opportunity to:

• Manage executive schedules, including appointments, meetings, and travel arrangements.
• Coordinate meetings from start to finish, including scheduling, agendas, room reservations, catering, meeting minutes, and follow-up on action items.
• Serve as a key point of contact between executives and internal and external stakeholders.
• Prepare and polish professional materials, including reports, presentations, memos, announcements, and other communications.
• Manage correspondence, including emails, letters, and phone calls.
• Keep information organized and accessible by maintaining electronic and physical files.
• Support smooth office operations by managing supplies, coordinating equipment maintenance, and partnering with IT on technology needs.
• Contribute to special projects and events, helping coordinate plans, track timelines, and keep deliverables on schedule.
• Provide guidance to junior administrative staff, as needed.

Qualifications

You’re an experienced administrative professional who is organized, detail-oriented, and comfortable supporting senior-level leaders in a fast-paced environment. You communicate effectively, manage competing priorities with confidence, and bring a professional, solutions-focused approach to your work.

Education & Experience

• High school diploma or equivalent required
• Associate’s degree in Business Administration or a related field preferred
• 5–7 years of administrative experience required, preferably in a healthcare setting
• 1–2 years of experience supporting senior-level staff preferred
• Experience may not be substituted for the required education

Skills You’ll Use

• Proficiency with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Strong organizational and multitasking abilities
• Ability to work independently with minimal supervision
• Strong attention to detail and problem-solving skills
• Familiarity with hospital administration processes and healthcare regulations
• Professional and confident communication with colleagues and stakeholders at all levels

Additional Job Details (if applicable)

Why Join Mass General Brigham? Join a world-renowned healthcare system recognized for excellence in patient care and innovation. Grow your career through professional development and advancement opportunities. Enjoy comprehensive benefits including competitive pay, health coverage, retirement plans, and paid time off. Remote Type Hybrid Work Location 221 Longwood Avenue Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $20.84 - $29.79/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement:

The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

• Combat disease.
• Hold a hand.
• Help people.
• Impact the world.

Mass General Brigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over 200 years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. Mass General Brigham is committed to serving the community. We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as an integrated health care system. We recognize that increasing value and continuously improving quality are essential to maintaining excellence.